Application for Change of Stream in School

Format of application to send to principle of your child’s school and asking them to change section of you child as he is now drastically improving his marks

Application for Commerce Stream in a School

Dear school head teacher,

I am writing to you because I would like to submit an application for commerce stream in school. To live out in the world we need to learn things such as Economics Business studies and Accountancy. This will make the school overall grade rate go up and you will get a good reputation.  You will also get more students to come to your school as more people would like to do these subjects more than anything else.

I think that this school needs something like this because to be honest this is a boring school and you need to do something more interesting. I hope that you will consider what I have said and I do look forward to hearing back from you and seeing what action you take.

Kind regards,

Mr. Mark Cooper

Application for Change of Stream in School

To: Principal Robin
Ivy Middle School, Windsor, Canada

I hope this letter receives you in good health. My son was recently placed in the Mathematics 30-2 stream because his mark fell below 70% in the last class. Over the summer, I had enrolled him in a Mathematics improvement course, and he has excelled in it. I believe he can now move onto the 30-1 stream.

I request that you change my son’s stream from 30-2 to 30-1. His marks and knowledge of mathematics have greatly improved.

Thank you,
Debra Holtz


Invitation Letter to Schools for Awareness Program on Drugs

Sample letter to the principal of the school to come and participate the program on the following day  only within few students and few  teachers. Invitation to the awareness program on drugs

Invitation Letter to Schools for Awareness Program on Drugs

 To all the schools of Lahore,

Dear Sir/Madam,

Our NGO has started a new project named as “Get Rid of Drug” and our main target of this project is to create awareness among our youth about this issue which is escalating rapidly.

According to the survey held by the DAWN Company, most of the people who take drugs are from high school and universities and the most increase in the number of drug addicts these past few years are also from school and colleges. We are holding seminars at different areas of Lahore at different timings and we invite all the school to take part in the program so we can teach our children the drawback of drugs and prevent them from getting into this serious problem. Kindly let us know if you will be attending the seminar by Monday, 23rd September 2018 so we can make the arrangements accordingly.

I have attached a draft which contains the dates and timing of the seminars along with their location. If you have any further queries or confusions, feel free to contact me. Thank you.

Best Regards,

Nadira Imtiaz

Head of NGO

Invitation Letter to Schools for awareness program on drugs

To: Public Middle Schools in the city of Dallas

This year, Dallas has had one of the highest rates of illicit drug use across the state. This is a major problem and we would like to address it by tackling all sides. We would like to invite all schools in Dallas to attend a drug awareness program this Monday.

We believe educating the youth is the biggest stepping stone to addressing this issue. Based on the success of our no-smoking programs for youth, we have seen a major decrease of smoking by 80% in the last 15 years. We hope to see the same results when implementing this drug awareness program.

Drugs kill and drugs ruin lives. Let’s ensure a safe city for future generations to come.

Mayor Doug
Dallas, Texas, United States

Letter to Parents for Shifting Campus

Format Of Notice Letters To Parents To Inform Them about Changing Location Of School due to various personal reasons

Notice To Parents For Changing Campus

Dear Parents,

It is to inform you that due to construction of this building we are shifting the school to DHA branch. We are sorry for any inconvenience it may have caused. Classes will begin from next Monday that is 24th june,2017. It is advised to visit the campus in order to avoid any inconvenience. Please note that timings are also revised that is from 8 am to 2 pm Mon-Thur and 8 am till 12 pm Friday. Thank you



Lacas school system

Letter to Parents for Shifting Campus

 Dear Parents,

I hope you both are doing well. I am fine too. Yesterday was my last exam of 2nd Semester and it went quite well. I am hoping for a 3.00+ GPA. Now that I am done with this semester and am free for 4 months, I will be working full time to save up money for my 2nd year tuition fee.

In the last letter I told you that I will apply for a transfer to Melbourne campus as Sydney is very noisy and from what I have heard Melbourne is very peaceful and quite as compare to this city. You both know how I loved silence and calmness from the beginning. Old habits die hard, right? Luckily, my application for the transfer has been approved and I will be moving out a week before the start of my new semester. I do not want to move now because I am familiar with the areas here and I already have job so I do not want to miss any opportunity to save up money for the university expenses.

I miss you guys a lot. I am planning to come back to Pakistan this winter for a whole month. I am really excited. Please take care of your health and give lots of love to my young brother. Tell him that I will bring lots of toys for this time.

Lots of Love,

Fatima Aamir

Letter to Parents for Shifting Campus

Dear Father,

How are you? I hope you are doing well.  How is everything back at home? I am writing this letter to inform you and mother that I am shifting my college campus. The past year has been very troublesome for me and I did not mention it to you or mother because I didn’t want you to worry. Now, I have finalized and arranged everything and this is why I am telling you. I was not happy with my current college campus due to many reasons. It was crowded, always noisy and very unclean. The area my college is in is much polluted and the environment was affecting my productivity. The professors were not academically professional and there were many courses that were not being offered in this campus. The labs did not have proper, adequate equipment and the dorm rooms were pathetic as well. My new college campus is the complete opposite and absolutely beautiful.

I hope you will understand my decision and support me. I will send pictures of my new college campus soon. Take care!

Best Regards,

Bilal Ali

Your son

Letter to Parents for Shifting Campus

Dear Mom and Dad,

My experience at Ellenville Campus has been extremely difficult. I am constantly berated and bullied. My teachers are not helpful at all.  I am in a rigorous program where they give tons of work but hardly teach you how to do it. They are rude to me and I am really wasting my time at this institute where students’ education is not valued.

I ask that you allow me to shift campuses; I have truly had enough of this.

Your Son, James

Request Letter to Open a School for Girls

Format of letter to send to mayor of your town and asking them to open a school for girls as it is their right also to get quality education and be successful in their life as much as it is a boy’s right.

Request Letter To Open an All Girls School

To the Mayor of Edinburgh:

We, the citizens of Edinburgh, request that an all-girls school be opened in the city. We have noticed a lack of all-girls schools in the city and many of us believe that an all-girls school is a valuable need for the young girls in this society.
We believe an all-girls school is effective in allowing the youth of our society to remain motivated on their studies and stay away from distractions. We also believe an all-girls school allows students to be closer together and more open without fear of what the other gender may think or do.

We await your response.

Parents of Edinburgh

Request letter to open a school for girls

Respected Sir,

With all due respect I am writing this letter with a sincere request to open a school for girls in our town. This cause is of great meaning to me and should be to others as well. It is very important for us to provide girls with a good quality education in order for them to flourish, to follow their passions and to support their families. We should not discriminate when it comes to education because of gender. Good education is a basic right not a privilege which everyone needs to understand. It is true that when you educate a woman, you educate a whole generation. I request you to provide proper funding, well trained teachers appropriate facilities for the school.

If you require any help or have any inquiries you may contact me at the number given below. I have a whole plan drafted. I hope you will acknowledge my request and work on this project soon

Best Regards,

Bilal Ali

Contact: ________

School Project Proposal for Funding

Sample letter to donor for support of a new school project in underprivileged area.

Dear Sir,

Thank you very much for all the support you provided for funding our great and first of its kind project in the country.

I wish you to sponsor our new project of school in remote area near to my village in the district of T.T.Singh. The concept of the school will entirely be different from traditional schools. As this school will lead to be a university of the future.

Although many other schools of government already working in the area but they have limited seats, resources, old age teachers and fortunately their environment is not for learning of the students rather to waste the precious life time of our youth and students.

This school will have extension of college in the near future and later state of the art university campus will also be added in this project.

Since long i wish to start a small school in this area but unfortunately due to financial issues i couldn’t start this project but few days back i decided to share it with you for financial support.

I want a school both for girls and boys upto matric level at first stage and when our first batch reach the Materic level surely we will start college in the same area with extension of the building and land.

With and after the college studies we will offer some additional courses of most advance studies leading to entrepreneurial concepts so our graduates will not look for jobs. Simply they will start the businesses.

Currently hardly any university offer business startup courses for mini budgets.

Al Qadeer

School + College + University

Self-Sustaining Education Project as Non-Profit Organization


To provide a quality education for underprivileged area with reasonable fee structure and compensation to poor students with quota system

Startup and Expansion Plan

On first stage a school up to primary classes will be initiated

Within 3 years school will be extended to Matric Level

After 5 years a college section will be introduced and in 5 years it will be converted to a state of the art college for the area.

After 10 years post graduate schools will be started with affiliations

And within 15 years an IT + Business University will be started with latest educational trends, research, leading innovation concepts and ……..

Budget Requirements

Land Acquisition: minimum 8 canals (Price can be from 2 million to 3 million maximum)

Building Construction: Minimum 10 class rooms, 4 Offices, Boundary Wall

Startup with at least 5 teachers

Total Budget must not exceed 6 million from the startup to become operational school system

Locality Information with demand of education


No major entries of competitors are expected in next few years.

Quality of Education with A+ grade management and facilities + Campus Size

Electricity + Water + Road structure + Motorway

Center of Faisalabad & Multan


Major Expense is Transport: Available Transport is Riksha + Private Vans + Personal Convenience (motor cycles + cars)

Movement of girls for education


No major private school project on 30 KM long road has access to 30 villages

Easy Access to Lahore Multan Motorway for exposure of university

Huge number of females not going to college

No Existing Job Opportunities in the area for females

No University Exists


Quality of Teaching & Management Staff (Can be overcome by providing small staff quarters in the future with expansion to college and university)

Request Letter for Change of Name in School Records

Format of Sample Application To Change a Few things such as name in Official School Records by students or student’s Parents

Sample Application For Name Change In School Documents


The principal, Epic grammar school

Respected sir,

With due respect, I am writing this letter to inform you that my daughter got admitted in your school last month and today we have received his admission letter and school card. The name printed on the admission letter and the school card is “Hannah Shawn” whereas the correct name of my daughter is “Hannah Sean” , kindly make the corrections and send us the new admission letter and the school card. I shall be really thankful to you. Please find attached birth certificate of my daughter. Thank you.

Yours sincerely,

Mrs. Samantha Sean

Request Letter for Change of Name in School Records

 To the Admin Staff,

Dear Sir/Madam,

With due respect, I sent this letter to request for changing the name of my daughter, Fatima Aamir, who studies in Grade 8th. Her name has been changed recently on the Birth Certificate and to avoid any confusion in the future, I wrote this email as soon as possible.

Furthermore, my daughter is a very active student who is not only good in academics but also participates in a lot of extracurricular activities. All the certificates of participation will help her to build a strong profile in the future when she has to apply to universities so I request you to also give her new updated certificates of the recent events in which she participated. If this is not possible then a letter would be fine too stating that the name of your student was changed as per on request of her father. I don’t want to miss anything which might affect her in future.

I will send the updated Birth Certificate to the office on Monday as a proof. Kindly assist me with this and you may contact me for further queries. I would be very thankful to you.

Best Regards,

Mehmood Ali

Father of Fatima Aamir

Grade 8

Request Letter for Change of Name in School Records

 Respected Principal,

With all due respect, I am writing this letter to request you to please change my name in the school records. Recently, I had my name changed due to some personal issues and it was a very long process. I had to go through a lot to have my name changed. My name had to be changed on identity card, my passport and my bank accounts and what not. It is my request to please change my name in the school records as well from Anna Mirza to Sabrina Mirza. I will provide you with the further documentation that is required.

I hope you will acknowledge my situation and approve this change as soon as possible. For further inquiries you may contact me at the number provided below.

Best Regards,

Sabrina Mirza

Year 12

Contact: ________

Application For Participation in Extracurricular Activities and Sports

Following Request Letter Can Be Used As Skill-Enhancing  For Students Who Are Willing To Take Part In Sports

Request Letter For Participation In  School Activities


The principal, Aims public school

Respected Sir,

With my due respect, I beg to state that my son, Ashbil Wilson class 7th C, is willing to participate in the football match which is going to be held next month. He is an intelligent student and always scores good marks in his Exams. I am aware of rehearsals and I will make sure that he will appear in them and I will also make sure that these rehearsals will not affect his studies. Kindly give him a chance to show his talent. I shall be really thankful to your this act of kindness. Thank you.

Yours sincerely,

Mrs. Sara Wilson

Application for Participation in Extracurricular Activities and Sports

 Respected Head Master,

I wrote this application to you to ask for permission to participate in the extracurricular activities and sports competitions in our campus. I went to the event coordinator and he told me that from this year every student needs a permission letter from head master for participation. He added that the permission letters would only be given to those who are good in academics and can manage both things together.

As my secondary school is about to end in 2 years, I will be applying to universities for my under graduation. For scoring a good scholarship, I need a list of extracurricular actives along with good academic profile. Also, I need to be an all rounder person in every department to get into one of the top university. I assure you that I will not let my participation in these activities affect my academic profile and still be one of the top students in class. You will not receive any complain from teachers regarding me missing my classes or slacking off.

If you approve my application, I will not disappoint you in any way. I would be thankful to you.

Best Regards,

Fatima Aamir

A level 2nd Year

Application for Participation in Extracurricular Activities and Sports

To: Principal Dorothy

I hope this letter receives you in good health. I am writing in regards to the extracurricular activities that you have recently introduced into our academy. I am an excellent player at multiple sports such as volleyball, badminton, and soccer. If you allow me, I wish to participate in these particular sports and join the various teams.

I await your reply,

Lottie Kaye
Anaheim, Colorado, United States


Letter of Refund of Request in Tuition Fees

Following is the sample format of letter to send to Principal For the cancellation of already submitted tuition fees by student or refund of tuition fees.

Sample Letter for Refund of School Fees Template


Roll number

Respected dean!

Sir after the sudden death of my mother me and my family have to move back to Iowa where we have our family house, we were living in New York just because of my father’s job here but now as he is no more here so we have one month to leave the apartment. I have already submitted the fees for this term which I will not be able to study here I want to request you can please refund my fees so I will be able to go back to Iowa and continue my studies there.

I hope you will look into my application and I hope to hear back from you soon.




Letter Of Refund Of Request In Tuition Fees

Dear Madam,

Owing to some financial issues, I am not able to continue my studies for the time being. My father’s business is in doldrums and he needs my help. I have decided to take a break from my studies and help my father in his business. I am not able to attend this semester. My request to freeze this semester has already been approved by the Controller Examination. I will cover up the course of this semester in summer vacations.

I am running short of money. I request you to refund my semester fees as I am not going to attend this semester.

Kindly approve my request,


Request letter refund of Tuition Fees

Dear Sir/Madam,

My name is Fatima Aamir and I am an admitted international student at York University for fall term 2018. My student ID is 216368086.

Last week I paid my tuition fee for first semester. Unfortunately, today I received a mail from Canadian Embassy about my visa getting rejecting. I will not be joining York University this fall and am not planning to defer my course to January intake. I request you to please refund my tuition fee for first semester back to account from which the payment was made. I have attached the statement of transaction from the bank as a proof. I have dropped all the courses and I am aware of the fact that 10% of the amount would be deducted as administrative charges.

For any further information you may contact me. I would be very grateful to you if the amount in refunded within a week or two.

Best Regards;

Bint-e- Zainab

23rd September 2018

Permission Letter To Take Part in Debate Competition

Sample Format To Ask Activities Head in your school to allow you to take part in inter debate competition of your school.

Request Letter To Allow Student To Participate in Extracurricular Activities

Respected Sir,

I hope you are doing great in health. I am student of class 8th section C, writing this letter to you so that I can ask for your permission. I want to take part in inter school debate competition, which is going to held on 17th of October. As you know last year I won 2nd prize in the competition. So please allow me to take part in it so that I can do more hard work on it and this time I win the first prize. You refused it my request already due to my final terms but sir I assure you, I will get good grades in my final term.

Hope you will give me permission  .



Ahmed zaidi,

Class 8th C.

Permission Letter To Take Part in Debate Competition

 Respected Class Teacher,

With due respect, I wrote this letter to ask for permission for taking part in inter-campus debate competition, being held at Ravi Campus. I went to the event coordinator regarding the event and he told me that I need a permission letter from class teacher to participate in it.

I am aware of the fact that the competition will be held in the end of November which is close to our Mid Terms. But as you know that from the beginning I have always been among the top 5% of class so I will not let this event affect my grades in any way. I promise not to miss any classes and even if the practices would be done in school timings, I will cover the entire missed course within a few days with the help of my class fellows.

Furthermore, you can look into my profile that even in the past; I have taken part in many debate competitions, speech competitions and done comparing of various events. Not only have I participated in them but also scored 1st Place in many of them. I assure you that I will not disappoint you in anyway and will work hard to win this competition.

I hope you grant me the permission to take part in competition. I would be very thankful to you.

Yours Sincerely,


Grade 10

Permission Letter to Take Part in Debate Competition

 Dear Father,

How are you? I hope you are doing well. How is everything back at home? I am writing this letter to ask your permission to take part in a debate competition. You are aware with the fact that I enjoy debating a lot, and put in a lot of effort in it. Recently, our school has organized an inter school debating competition which I wish to take a part in. It will be held on 18th November, 2018 and many students, teachers and experienced debaters will be attending the event. We have been given various topics to prepare and I have already chosen my topic and am doing relentless research on it. I hope you will allow me to take part in this competition and allow me to pursue my passion.

I will be anxiously waiting for your response. Take care!

Best Regards,

Bilal Ali

Your son

Permission Letter to Participate in Debate Competition



Dear Ma’am,

Hope you find this letter at best of your health. It is respectfully stated that I (Name) student of (major) has always been extraordinary efficient in speaking skills. Last year, I got selected as a brand ambassador of well known marketing company due to my speaking skills. I have always been on the front line in the debating competitions took place during my school time. Today, one of my course instructor told me about the debating championship taking place in our university in which debaters from all around the famous institutes of the country are coming. Not only she told me about it but she also suggested me to register as a debater because I have been giving best presentations among all the students. Sadly, I went for registration today but they didn’t register me because the deadline was till yesterday. I request you to please give me a permission letter so I can register myself. I promise that I will not disappoint you.

Our institute should give a chance to highlight the new talent.

Yours obediently,


Request to Change Compulsory Subject

Format to send an application to your principal and tell him/her that you not studied Hindi for a day in your life and it will not be possible for you to study it as a compulsory subject. Please make an exception for your this requirement.

Change my compulsory Hindi subject as I cannot study Hindi. And I have never studied it before

To: Principal Bains
Chandigarh Secondary School
Chandigarh, India

I am a new student at your secondary school in Chandigarh. I have recently migrated here from the UK, and I am enjoying my time here very much.

I would like to complain of an issue I have been facing. I noticed that in my daily timetable, we have a compulsory Hindi subject. This is a major issue for me as I have grown up in the UK and I have never studied Hindi at all, even at the basic level. These Hindi classes are advanced and there is no possible way that I can study them, especially without learning the basics.

I respectfully ask that you change my compulsory Hindi subject to a different one. I would be extremely grateful.

Many thanks,

Deepak Arora