Want to request additional equipment, materials, supplies, etc.? We provide you with sample letters to ask the vendor, supplier, company, or boss for requirements. For example, extra materials may be required for additional work, alterations, material quality, etc. In the same way, you may need additional equipment to excel in the operation, boosting production, accomplish deadlines, etc.
Letter for Requesting Extra/Additional Equipment
I want to inform you that we need some extra equipment to complete the project timely. I request you to provide the following equipment on a priority:
Item name 1 3
item name 2 5
item name 3 23
Please provide the above-specified equipment before the (date) to keep the work going without any interruption. Look for your earliest response.
Email letter Asking for Extra Materials
Please provide us with extra material for the timely finish of the project. Currently, the following materials are short on the site (name of the site):
Description Available Quantity Requirement
Item name 1 3 12
item name 2 5 19
item name 3 23 320
You are requested to send the material shortly. I will be thankful to you.
Letter to Vendor for Extra Items
I want to request you for the extra items/material (item names) in addition to our previous order of (mention the product name). We are in short of (product name) and urgently need to complete the project. So please send the supplies immediately, and in case of unavailability, please arrange the supplies from the market. I am looking for your cooperation.
Letter to electricity company for complaint, connection, services, extra load, new service etc.
Letter to Electricity Supplier
Dear electric supplier,
I am writing to you because now is time to make an official complaint. I have written to you before, and called, and I was told that you would sort the problem out, and still nothing has been done about it. It has been one month since I first complained about this. The electricity in my home for the past month has been on an off mostly past week. We have not been able to cook as we have an electric oven, and no heating as they are electric heaters.
It’s the middle of winter, and my kids keeps saying to me “daddy I’m cold, daddy can you turn the light on I’m scared of the dark” they are just kids they don’t understand that we have no electricity for lights. I’m going to give you 24 hours from receiving this letter to get this problem sorted, or I will be suing you.
Mr. Shawn Mendes
Complaint Letter to Wapda
The management team, WAPDA, Lahore
I would like to bring it to your knowledge that the electricity failure now a days is a big issue but in our society it have become a huge problem, load shedding is more than the confined hours, and the wires also get sparked after every 2 weeks, sir I humbly request you form behalf of the whole society that please resolve this extra load shedding problem, and also use good quality wires as it is very dangerous for the residents of the society. We shall be really thankful to you for this favor. Thanks.
Sample letter requesting the delivery, and supply of medicine on time because we are out of medicine.
Request Letter for Medicine Supply
(Enter Address Here).
I am writing this letter to ask you for a redelivery of B type medicines as soon as possible. Since the outbreak of cold flu the B type medicines are being purchased at a very rapid rate. I know that I was delivered a lot in the last week but due to increased demand I have now run short of B type medicines. I would like to request you to kindly redeliver two lots of the medicines as soon as you can. We have lives at stake here.
I hope you will approve my request, and deliver my medicines as fast it’s possible. Attached is the list of medicines I am requesting you of.
Letter of Request for Medicine Supplies at Home
I am writing to you because I would like to request for a medicine supply delivered to my home. This is because I am unable to come to the shop, and pick it up myself. My address is 73 Rodney Road Norwich Norfolk, and afternoon time is best as I am downstairs. I do hope that you will deliver to my home as that would make it a lot easier for me. I look forward to hearing back from you. Many thanks
Sample letter to supplier for signing a new contract for future supplies. You can request the supplier to provide the supply in your office, factory, shop with terms of price, quality, and timely delivery.
Letter to New Supplier for Contract of Supplies
The manager, NY supply chains group, NY
With due respect I, would like to bring it to your knowledge that we are observing your company’s performance in the market, and we are really impressed by it. Sir we would like to sign a contract with you for supplying goods to our company as your quality of products, prices, and delivery time is very good. We are looking forward for a response from your side. Please contact our management team as soon as possible as we have to continue the work. Thanks.
South east company, NY
Request Letter for Diesel Supply
The management team, Alex petroleum, UK
With due respect we would like to inform you that we have stared new factory of plastic materials, and in order to run the machinery we need diesel, as we know that you are a reputed company in the market because of the quality you provide to your customers we would like to sing a contract with you. I have attached all the legal documents along with the estimate bill, and machinery information. We are looking to a positive response. Thanks.
Sample letter to supplier for not responding to your emails, letters, decisions, placed orders etc etc, or not working as per commitment. Letter for no response from the supplier with warning of cancellation of agreements/contracts.
Complaint Letter to Company for not Responding
The management, Home net, NY
With due respect, I would like to inform you that I have sent a complaint letter to your company for a poor a network connection. Sir I am a student, and I have to do my work online, and for that I need a good connection but from last week your company is not responding to my request, and not even receiving my phone calls, sir business do not run this way. I request you to process my request otherwise I will switch my connection, please take action as soon as possible. Thanks.
Mike John, NY
Complaint Letter to Supplier for No Response
With reference to our last meeting held at your office on 21, September, (Date). It is to remind you that no action has been taken in this regard from your side. Keeping in view the points of meeting, and the priorities discussed it was our primary task to have the required material at site as quickly as possibly you can deliver the material. It has been 3 days since that meeting but no response has been observed from your side in this regard. This is of high priority that material is needed at site in 2 days. We cannot compromise on the due date of completion of work by delaying the material delivery. So it is highly recommended that the action may be taken immediately to resolve this problem at the site. We need your positive response in this matter, and timely action is mandatory.
Looking forward to a quick response from your side.
Thanking you, and regards,
Warning Letter to Supplier for No Response
Dear Manager Production,
I am Zahir Shah, a permanent & loyal distributor of your company for the last 10 years. I have been purchasing your company medicines on regular basis. I have marketed them well, and made up a good reputation in my territory.
For the last 2 weeks, I have not been getting supply on time. I make calls several times to your office, but I don’t get any satisfactory answer from your side. In fact, the company doesn’t behave professionally. By this letter, I want to bring into your kind information, if supply of goods is not made better from your side, I will simply close the business with you. So please look into this matter.
I look forward for positive relationships with your company.
You were ordered a (mention the material name) material supply which you did not deliver on time as promised. You know very well how much of our time, labor and money is being wasted due to such delays. You are requested to respond promptly on when the material will arrive. Also, explain how do you improve this routine in the future? Because it will be difficult for us to adjust such unnecessary delays. Please consider it as the last warning in reference to our contract. Waiting for your quick response.
Letter to Supplier for Delay in Delivery of Goods
This is to bring your kind attention to the matter that has been pending since last week. It is observed that there is a delivery problem going on regarding the delivery of material on site.
We submitted our required material requisition to you on the (Date). It has been two weeks since that request, and no material has been delivered to the site. Keeping in mind this ongoing project’s progress, it is a matter of the company’s repute to complete the desired work in time.
Our office’s meeting has been a serious agenda of unavailability of material, and the work’s pace. The work cannot be at its optimal pace if there is no immediate delivery. So it left us with no other option than to remind you of this existing problem.
We hope you will take all the necessary actions required to solve this problem. We are answerable to the client for all the delays in work progress. Therefore, kindly take immediate actions in this regard, and ensure it must not happen again so that the work can be continued swiftly utilizing all the present resources.
Looking forward to rapid action from your end. Thanking you in anticipation.
Complaint Letter to Supplier for Delay in Delivery
Dear Mr. Robert,
I have to say that the deadline I provided you with for the supply of the goods assigned to you by my company has passed to you a week before, and the goods are still not supplied.
I want you to supply my order as soon as within two days to satisfy my customer demand. I expect you to do so in time not to remind you or reduce your payment to supply it late further.
Sample Letter to Vendor for Late Delivery
Dear Sir or Madam,
It is apprised that the delivery of the stores made last month was in the last month against our supply order of the two dated two months back, which was also late as per clause 6 of the contract agreement.
The last supply order issued to you was in the previous month, and the supply against this is still awaited. It is worth mentioning here that due to non-delivery of the stores, our department’s maintenance work is suffering badly. It, therefore, emphasized that delivering the supply immediately to avoid any unpleasant situation.
Complaint to Supplier for Bad Quality of Construction Material. Request letter to supplier for replacement of poor quality products and materials.
Material Rejection Email to Supplier
You are our raw material supplier. And it is noted that You are not providing us with the specified quality of the material, nor have you reported us as per contract. Therefore, you are requested to stop the supply of material instantly. In addition, because some of the material you provided has been rejected after use and we have to face the loss, we would like to know why you did this after an agreement.
Therefore, I would ask you to please come and check the site yourself and pay the damages per agreement. Further, if you can deliver the agreed material supply, please provide it; otherwise, you have to pay the delaying cost per contract. Looking for your quick response.
Letter to Supplier for Poor Quality or Inferior Quality Work
To have your kind attention, it has been observed that the material you are supplying from the last month is not up to the desired quality and standard. We have been buying material for some years from you but never encountered such kind of problem before then this time. As we are facing a lack of quality problem, we need this to be resolved by you at the earliest.
Recently you delivered us some trucks of cement that consisted of (Date) cement bags. While utilizing that cement out material tester observed clots of cement being coming from bags. It is observed that the cement has been damped, and clotting has been taking place inside the bag. So we stopped our work right away and have that material tested. While we tested, it is found that the concrete strength achieved by the use of that material is under our requirement and below the desired strength. So please may replace that material, and provide us a standard material to have desired results.
We will be having more of your material in the future based upon your activities on this problem. Therefore, I hope that you will take immediate action to insulate this problem that we are facing. It is also requested that you provide us the material in time as we cannot afford to slow down its progress. We have to complete the project in the agreed time, maintaining the standard quality of construction.
Looking forward to quick action in this regard from your side. Thanking you in anticipation.
Sample Letter to Supplier for Poor Quality of Stores
Dear Awan Traders,
This is to inform you that the stores deliver by you in our warehouse last week against our supply order dated (Date) has been inspected by our quality assurance team under the supervision of the chief inspector. Feeling sorry to mention here that the entire store supplied by you has been rejected by the quality assurance team. They have endorsed the delivery challenge to return the store and replace it with a quality store as per specifications and standards of the contract agreement.
Keeping above in view, you are hereby instructed to replace all the supplied items with quality goods, so the agreement is completed in its true letter and spirit. Hopefully, you will carry out the task as directed as soon as possible to avoid any inconvenience in the later stage, please.
Letter to Supplier Complaining Delayed Delivery of Supplies on Site
I want your attention to the delayed shipments by your company. As per our agreement, we decided on terms and conditions for timely supplies for our ongoing projects. But unfortunately, you are not fulfilling your commitment and violating agreement terms and conditions. So I request you to look into the matter for early resolution because late supplies are directly connected to our project completion timeline. Looking for your prompt action.
Short Complaint Letter to Supplier (to the point warning)
Sadly your company is not able to comply with the material supply contract terms and conditions. So, unfortunately, we have to review our supply contract since you cannot meet our supply and quality requirements. Finally, I am sorry to inform you that you could not fulfill your promises despite so many reminders to expedite the supplies. I am waiting for your detailed response asap to move forward.
Complaint Letter to Supplier for Late Delivery
It is hereby to inform you that we always prefer your material supply services as we are your regular client for the last few years. But since last few months, there Is always been a complaint from your side about the late delivery of material at the site, which is alarming.
The major loss is that our commitment with the client is extended, which we face in the form of extra cost, and time, and against the company’s rules. It is not a good sign for us because it is decreasing our company repute in the market.
Apart from this, our company’s poor labor cannot get work for that day, which is also critical. I hope you will understand our problem, and there will be no delay from your side in the future. Thankful in advance.
Letter to Vendor for Late Delivery or Supply
Dear Awan Ent
The agreement for the supply of construction material is appraised, and allied items were concluded between your company and our office two months back. However, against the said contract, our office issued you a supply order just after the contract’s conclusion for the delivery of stores at the site.
But despite the passage of a reasonable time of two months, you have failed to supply any quantity out of our supply order. Therefore, it is essential to realize that our constructional progress is suffering very badly due to your negligence, which is ultimately damaging our department’s name.
Once again, you are directed to gear up your resources and deliver the store immediately without wasting any further time. Most importantly, if you fail to deliver the store, the same contract will be entrusted to other contractors on a risk and cost basis. Furthermore, the loss incurred to the contract will be debited against the earnest money deposited in our office by you.
So I hope that you will take this letter as a warning, and complete the supply immediately.
(Your Name & Designation)
Letter to Supplier for Late Delivery of the Material
To, The Supplier,
Subject: late delivery of material
It is to have your kind attention to the looming problem at the site due to some delay in the material delivery. It has been two weeks since our last received consignment from your side, and after a day, or two, we submitted our next order for the material to your office on an urgent basis.
As mentioned earlier, it was an urgent delivery case, so we cannot compromise on the late delivery of material at our site. It is mandatory to have material delivered for sufficient work to be kept going as it is a fast-track project, so we cannot tolerate any further delay. After the submission of the order, no action or response has yet been received from your side.
Early action is requested in this regard from your side to carry out the delivery as soon as possible before (Date). If you are unable to perform this order delivery to our site before the mentioned date, please inform us a week before the date so that we can make any other arrangements in the meantime. I will highly appreciate quick action in this regard.
Thanks, and Regards,
Miller Phil, Executive Head
Letter to the Supplier for Delayed Delivery of Purchased Goods
Dear John Robert,
I hope you shall be hale and hearty. The history of our business interaction is marked by profound trust due to on-time delivery or exchange of goods and services. However, unfortunately, a business deal in which I purchased auto parts for Toyota motor cars could not deliver goods despite final payment. In fact, we were expecting delivery of goods yesterday. Hence, the purpose of this writing is to remind you regarding the delayed delivery of invoice number 11223.
I must tell you that further delay will compound my problem as I shall not provide on-time services to my clients. Moreover, being a businessman yourself, you can understand how hard it is to regain the clients’ trust after losing one. Therefore, please make sure that my purchased goods are delivered to me in the next 24 hours. I hope you shall keenly consider my reminder.
Mr. Gibbs Fernandez
Complaint Letter to Supplier for Delay in Delivery
Dear Mr. Imran,
It is to inform you that we are continuously receiving late supplies from your end. Due to this delay, we had huge losses last month.
We are continuously in contact with Mr. Usman, but we are not receiving orders on time because of his false commitments. Therefore, from now on, your order will be canceled and returned in case of any delay.
Sample Complaint Letter for Poor Delivery Service (Notifying about losses)
To DHL Global Inc.: Saskatoon, Saskatchewan, Canada
I am writing to complain about a package that I have received through DHL. I had ordered some goods from China for my shop, which was worth an estimated USD 1500. I had trusted DHL to handle my goods safely, securely, and on time.
However, this was not the case. I received my package in two weeks when I should have received it in 5 business days. Furthermore, the package was dented and damaged; it was clearly not properly handled during handling. A portion of a result, the goods were damaged.
This is absolutely unacceptable. As a business, I rely on DHL regularly to provide my packages. I expect them to arrive in good condition, and I expect them to arrive on time. I am extremely disappointed.
I ask that I receive compensation for this, as I have lost money due to your worker’s negligence. I also hope that this does not happen again; otherwise, I will change delivery services.