Category Archives: General

Letter Asking for Textbooks

Format of request letter to ask your school administration for some textbooks as they are yet of no avail.

Request for Some Text Books for Class 1 to 5

Dear head teacher,

I am writing to you because I would like to request to have some text books for some of the students from classes one to five. I think that it is crucial for young kids to get the right learning and to do this they need the right tools for learning. If they want to have a good future and have a good life then they need to have a good education. For each class there are 30 children times that by five and there are 150 kids that need new text books. I hope that you grant us this as we really need this.

Kind regards,

My. Barry Bones

Letter Asking for Textbooks

Dear Faisal,

I hope you are doing well. How is the new academic year going? I am writing this letter to ask you for some help. The new school year has begun and excitement is at its peak. I cannot believe I have started high school this year. I have bought all my course books which was a mistake since the professor in our classes suggested us some other books that we need to buy for research purposes. I visited the book store yesterday but the books I need are very expensive. I visited the old book shop as well to find a used copy that I could get but they do not have any available. Since you have already completed the ninth grade I was hoping you could help me out and lend me your books. I would be very grateful if you could help me out.

I will anxiously be waiting for you response. Best of luck for the school year ahead!

Best Regards,

Bilal Ali


Sample Letter By Parents To Principal Demanding Free Education

Format of sample letter to principal by parents of students demanding fee waiver for deserving students as the fees is getting really high making it impossible for these children to get quality education.

Sample Letter Application For Tuition Fee Waiver Of Deserving Students


The principal, Learning circle School

Respected sir,

I am writing this letter to bring it to your knowledge that I am a widow and I have 4 children. I am facing financial crises. We are living at grass root level. I want my kids to study and to become something and stand firmly in the society and for that the basic unit is good education. I am not in a position to afford the tuition fee of my son and for that I would like to request you to grant him free education. He is an intelligent boy and wants to study. He always gets good grades, he deserve to study higher. Please cooperate with us. We all shall be thankful to you.

I am looking forward to your response.


Mrs. James Brad

Sample Letter by Parents to Principal Demanding Free Education

Respected Principal,

With all due respect, I am writing this letter on behalf of all the parents to demand for free education.

Education is not a privilege but a basic right and everyone has a right to free and good quality education. A lot of parents sacrifice a lot to make sure their child gets a fine education. I know of many cases in which parents sell their assets so they can fund their child’s education which is not an easy task. The heavy tuition fee of schools puts an intense burden on the parent’s shoulders which needs to be lifted. Along with the heavy tuition fee, parents have to pay for books, supplies and other expenses as well which is troublesome. It is our request to look into this issue and inculcate free education within your system.

I hope you will recognize our situation and fulfill our demand.

Best Regards,

Bilal Ali

Register Mobile Number to Bank

Format of sample letter to bank to register your number with your bank account as it will provide a proof of further identification.

Register Mobile Number to Bank


The Branch Manager

Barclays, UK.

Sir, I have been a user of your world renowned bank for almost a decade now. I have been satisfied with the facilities and humble nature of your employees. As you know that this is the era of modern technology and up-to-date mobile services help me on daily basis. However I have decided to change my mobile number due to some reasons therefore I decided to inform you that my previous number would not be in use now and I would like to receive all bank related services on the given number in post script. I shall be very thankful to you.

Josh Green


Birmingham, UK.

Register Mobile Number to Bank

To the Bank of Punjab,

Dear Bank Manager,

Last week, I requested for a new bank account of our company: High Tech Communication. However, there was a bit confusion regarding the mobile number which was to be added in the data of the account user.

As it is a company account so I did not know which number to give but now I have asked the CEO of the company and as the account is under my name and I will be handling all the transactions and payments so please register the mobile number _______ to my the data. In case of any emergency or important notice, if this number is not available then you can contact on this number: ____________.

Kindly make these changes as soon as possible as the company transactions are made on daily basis and I can keep a check on them. I would be very grateful to you.

Best Regards,

Manager High Tech Communication

Contact: _________


Sample Letter to Speed up Visa Processing

Example Of Request Letter By a Student  whose classes are about to begin

Request letter to speed up visa processing by A Student


The US Embassy, Kuwait

Respected sir,

With all my due respect, I am writing this letter to request you to speed up my visa processing as my classes will be starting after 2 weeks. My admission is confirmed in the California University and I have also submitted the fee as well. My tickets are also ready and all the formalities have been done. Please find attached all the related proofs/ documents. I request you again to consider my issue and put me on first priority. I shall be really thankful to you, looking forward to a positive response.

Yours sincerely,

David Smith

Sample Letter to Speed up Visa Processing


To the Embassy of Canada

Respected Sir/Madam,

With due respect, I wrote this letter to you regarding my temporary residence visa application. I sent the application on 26th September 2018 and received an automatic reply that my application has been successfully submitted.

At that time my status changed to submitted, however it has been more than 9 weeks and the status is still the same. It did not even change to review. I applied from Pakistan and the processing time for the country is 8 weeks. My application was for November intake and my semester will start on 9th November 2018. Kindly assist me with this issue and speed up the visa processing if possible because I do not want to miss my classes and the orientation week as that would make it difficult for me to adjust later. In addition to this, if there is still more time left in the visa processing so please let me know so that I may defer my course for January intake.

You may contact me for further confirmation. I would be very grateful to you.

Best Regards,

Fatima Aamir

Letter for Maintenance of UPS Batteries

Format of letter to send to the company from where you have previously bought UPS batteries and now its time to of their check up of maintenance.

Mail to Manager That Ups Batteries Are Down

Mr. Adnan Malik I am sending this mail to you so that I can tell you about the ups batteries problem. Yesterday I was in office at night and at almost 11 o’clock the electricity gone all of a sudden, ups on at the moment for about 15 minutes and after that they stopped working, and when I checked their condition I came to know that batteries need service.

Please check them and inform me. Do this soon as workers are facing problems while doing work.


Letter for Maintenance of UPS Batteries

To: OSAKA Repair Dept., Tokyo, Japan

I am writing in regards to the UPS Batteries I had purchased 3 years ago. The batteries used to perform very well.
However as of late, the batteries are unable to properly hold a charge. During power outages the ceiling fan has extremely low speeds and the lights around the house tend to flicker.

I request that a serviceman come as soon as possible to repair and/or replace the batteries.

Jin Mikoyan
Tokyo, Japan


Letter Reminding What Was Discussed

Sample format of letter reminding someone what was discussed in the previous meetings , what things did you agree upon, what was the points you took into consideration and what was your actual plan.

Reminding Letter What Was Discussed

The CEO,
XYZ Firm.

Respected Sir,
I just joined your firm a month ago, you might remember me as the one of masters from abroad as I was the only applicant with that distinction. Sir, when we talked about my pay cheque it was clearly decided that you’ll be paying me (XXX$) amount monthly however, when I received my pay cheque yesterday it was way less than what was discussed and decided.

I know you’re very busy with all the projects coming up and I think that because of the work burden you might’ve forgotten what was actually discussed. Kindly take time out of your busy schedule and write to the HR reminding the department about my actual salary so that I can cash it as soon as I can. Your concern will be highly appreciated.

Thanking you,


Letter reminding on what was discussed in Last Counselling Session

 Dear Fatima,

Hope you are doing well. Last Monday, you came to visit our office in Gulberg regarding your university choices and visa processing. I wrote this letter to you as a reminder of what was discussed in the meeting so you do not miss anything.

First, we decided to search for universities which offer maximum scholarship and you were given a list of universities. You are supposed to search your programs in them and highlight the final ones which are most suitable for you. When you are done with this task, email the names to me as soon as soon possible so I can further look into them.

Furthermore, the checklist of visa documents which was given to you is also needed by our visa counselor along with all the documents so he can check them and notify you if anything is left out or needs editing. Try to get both of the tasks done as soon as possible because this whole process is time taking and we would not want to miss the deadlines.

If you have any further queries, feel free to contact me.

Best Regards,

Meena Chahda

25th September 2018

Contact ________

Sample Justification Letter For New Position

Format of sample letter to tell the staff about a new employee that you will be hiring. This letter will serve as an introduction of that employee to the staff members of the office.

Sample Justification Letter to Hire New Employee

To: CEO of Newfoundland Environment Ltd.
Newfoundland and Labrador, Canada

I am writing to recommend a new employee to the company. I wish to introduce a friend of mine, Brett Klein, who I believe will be a very valuable asset to the workforce. He is a civil engineer with just over 10 years of experience.

We have worked together in the past on multiple projects, and I can guarantee that you will not regret the choice of hiring him. I have attached in this letter some information on the work we have done together.

As an employee of Newfoundland Environment for the last 5 years, I hope you take my consideration into account.

Tevon Simpson
Civil Engineer at Newfoundland Environment Ltd, Canada

Request Letter for Fundraising Staff

Dear Mr. President,

I am writing to you because I would like to make an appeal for a fund raiser. I am writing from a very small town miles away from a fully functioning hospital. The hospital that we have in this town is not working properly it has one doctor and three nurses they don’t have the relevant tools they need and not have right medicine. This is because this town doesn’t have the money or funds to improve or update this.

So we would like to appeal for a fund raiser to raise the money needed to update this hospital. If we manage this we can help improve the life style of the residents here and help with the medicine as we would have the stock for a pharmacy. I hope that you will grant us this appeal. Many thanks

Yours sincerely,


Letter to Municipal Corporation for Road Repair

Sample format of letter to send to municipality commission to complaint to them about the condition of roads in your society and how it is causing great discomfort to the citizens.

Letter to Municipal Corporation for Road Repair

The Municipal Corporation,
XYZ Society.

Respected Sir,
It is stated that I am a resident in your society and moved in a few months ago. I am writing this letter to report you of a situation that has been bothering me and the other residents since quite some time now. As you know that courier trucks pass by our road every night and after several warnings they haven’t stopped and continue on using our society roads.

Since the trucks are mostly over loaded, they tend to leave marks on the road now and then. This routine has become so frequent that now almost 80% of the society’s roads are either broken or collapsed. The roads are now almost impossible to use and need to be repaired as soon as possible. For the sake of the society’s residents, kindly fix the roads as soon as possible.

I hope that you shall take this situation into account and consider taking care of it.

Thanking you,

Letter to Municipal Corporation for Road Repair

To: The Municipality of Wood Buffalo
Fort Saskatchewan, Saskatchewan, Canada

I am a citizen of the Regional Municipality of Wood Buffalo. I have a complaint regarding the road off the exit of Highway 405. For weeks, there have been many potholes and it has not been repaired.

This is a serious issue as vehicles that are exiting off the highway approach the road at high speeds, and the potholes can seriously damage vehicles and even persons. I urge the municipality the look into this matter as soon as possible and have the road repaired quickly.

Barbara Thomas
Saskatchewan, Alberta, Canada

Request Letter for Repair of Air Condition

Format of sample letter to repair air conditioner in the office, class room, apartment as the heat is increasing day by day and it is getting very difficult to work/live there without this facility.

Request Letter for Repair of Air Conditioner

Apartment number
Building address

To the building administration!

I have called a few times too on your provided contact number but nobody responded. At the end of last summer season almost all the air conditioners in the building were not cooling the apartment and were creating a very humid atmosphere in the rooms. But when we complained the supervisor said that the season is almost over now you will look into this matter in the next season.

Well now it has been a month of the scorching heat and still nobody in the building has heard anything from you people. It is humbly requested that you send an electrician in the following week to repair our air conditioners and make our living pleasant here in this building.

Hope to see a follow up procedure about this complaint soon.



Request Letter to Repair Air Conditioner

To: Manager Ryan Oswald

Dear Mr. Ryan,

I am writing to inform you that the air conditioner in the office has not been working for 2 weeks now. It is extremely hot in the office and it is unbearable to work 8 hours a day in such heat.

I respectfully request that you get the air conditioner fixed as soon as possible. I would be extremely grateful.


Joey Barbara

Request Letter for Repair of Air Condition

 To Kenwood Office,

Dear Manager,

Last year I bought an Air Condition of Kenwood from the company’s outlet. It has worked quite well even since I bought it. However these past few days, the Air condition is creating weird noises whenever turned on. I cleaned the grills too in case if it was due to dust blockage but unfortunately it did not solve the problem.

As it was bought last year so I still have warranty left of two years. Also, I have all the receipts and warrantee card. I called on the office number yesterday, which was given on the receipt but no one picked up. As you know the weather is quite hot and this scorching heat makes it nearly impossible to survive without an AC and it is just going to get a lot worse with time.

I do not want to hire some local mechanic who might only worsen the situation or solve the problem temporarily. I would like you to fix a date on which I can bring the AC to your office or you can send someone to my place for the repairing. The latter would be appreciated more. If there would be any serious damage which is not covered in the Warrantee card then I am ready to pay whatever charges are implied.

Kindly acknowledge my mail as soon as possible. You can contact me for any further information or further details such as my home address. I would be very grateful to you.

Best Regards;

Naeem Haider

23rd September

Contact _________

Sending Email Requesting Photos

Requesting photographs from the event photographer such as weddings, school functions, baby shower, bridal shower, cultural events and has surpassed his/her timeline of return.

Sending Email Requesting Photos

Dear Sir,

Respectfully, it is my humble request that kindly send me the photos of last cultural event. I would be very thankful to you.



Request Letter To Return Pictures Of The Event


Mr. Shawn Mike, Mike’s photography

Respected sir,

With due respect I am writing this letter to make a request to you to provide the wedding photo shoot

Of my brother as soon as possible because he is going out of country and he has to take the albums with him. I know it is a hard duty to prepare the albums before time but please consider our issue that’s all I can say. I shall be really thankful to you for this act of kindness. Thank you.

Yours sincerely,

Mrs. Marry James

Sending Email Requesting Photos

 Dear Haider,

Hope you are doing well. Last week, you visited our office for visa counseling and I gave you a list which contained all the required documents for your visa application. As per our telephonic conversation, I sent you the email on which you were supposed to send the documents.

All of them have been received except your passport sized photographs. Please note that without the photos your application would be incomplete and cannot be processed. As the start of semester is near so I advise you to send me the photographs at your earliest conveniences so that we can carry on with the process. Two of your passport sized photographs are required and I have attached a pdf file which contains all the specifications set by IRCC. When you go to a studio, show that file to the camera man and make sure that he fulfills all the requirements while taking the picture.

For any further details or queries, you can contact me.

Best Regards;

Meena Chahda

Times Consultants

Sending Email Requesting Photos

To: Moments Wedding Photography
Toronto, Ontario, Canada

I am writing this email in regards to my wedding photos. After the wedding, I was informed that I would receive all the photos, highlights, and videos 2 weeks after the date.
It has now been 2 weeks and I have not received any photos.

I respectfully ask that you speed up the process of sending all the photos and videos, as members of my extended family who were unable to attend the reception are very eager to view them.

Many thanks,
Scott Withers
Toronto, Ontario, Canada