Invitation Letter to Media for Coverage of an Event

Sample letter to media representatives, and media organisations to invite them for media coverage of an event, festival, program, sports, exhibition, and conference, press conference etc. Sample invitation letters to media to cover an event are available below:

Letter to Invite Media Coverage

To Information Secretary

Information Secretariat

We as Pakistan Cardiac Society, Peshawar KPK Chapter is organising symposium on World Heart Day-10th October at 10:00 am – PC Peshawar.

Our renowned cardiologist of KPK will be giving key aspects on the prevention of heart diseases, and latest updates.

You are kindly invited to join us along with your media cell, (Electronic, and Press media) for participation in symposium regarding awareness, and prevention of heart diseases.

Convener for WHD Symposium

Co-Ordinator PCS

Peshawar Chapter

Sample Invitation for Media Coverage

The Manager Operations,
Time News.

Dear Sir,

It gives me pleasure to welcome your representatives for coverage of our annual function on 23^rd January at Glasgow Grammar School. We are striving to educate our children extensively, and 20% of the students in our school are acquiring education absolutely fee. The main purpose of this coverage will be to promote free education to our children if their families do not afford it. The event will come to an end within two hours, and we require full coverage from your cameramen so that it may be run on your channel after getting it for at least 30 minutes.

We shall receive the entire team of your channel with open arms, and they shall also be served with dinner in the end of the function.

It is therefore requested that invitation from Glasgow Grammar School may please be accepted for providing coverage to our annual function for print media as well as digital media.

We look forward to a successful working relationship in the future if you require any further information; feel free to contact me any time.

With regards,

Richard Emanuel,
Principal, Glasgow Grammar School

Sample Invitation for Media Coverage

To,
The news channel

Dear Sir,

It is a great pleasure to cordially invite you to our event. Our company is arranging a small event in which we would like to have your media coverage.

The event consists of various sports activities, speech by chief guest, and award distribution ceremony. Well known personalities are invited as guests. I believe it will make a good content for your channel as well. Schedule of the event along with list of guests is attached to the back of this letter.

Please inform us within three days of receiving this letter about your approval. That is to avoid any difficulties before event.

Thank you.

Public Relations Officer
Gordon