Letter for Maintenance of UPS Batteries


Format of letter to send to the company from where you have previously bought UPS batteries, and now its time to of their check up of maintenance.

Mail to Manager That Ups Batteries Are Down

Mr. Adnan Malik I am sending this mail to you so that I can tell you about the ups batteries problem. Yesterday I was in office at night, and at almost 11 o’clock the electricity gone all of a sudden, ups on at the moment for about 15 minutes, and after that they stopped working, and when I checked their condition I came to know that batteries need service.

Please check them, and inform me. Do this soon as workers are facing problems while doing work.


Letter for Maintenance of UPS Batteries

To: OSAKA Repair Dept., Tokyo, Japan

I am writing in regards to the UPS Batteries I had purchased 3 years ago. The batteries used to perform very well.
However as of late, the batteries are unable to properly hold a charge. During power outages the ceiling fan has extremely low speeds, and the lights around the house tend to flicker.

I request that a serviceman come as soon as possible to repair and/or replace the batteries.

Jin Mikoyan
Tokyo, Japan

Letter for Maintenance of UPS Batteries

Dear Manager,

I send this letter to request you for the maintenance of the UPS batteries in our office. According to the record, it has been two years since the maintenance of batteries, and many of them have started to cause problems.

Their lives have gotten very short, and they do not supply electricity to the fans, and lights for enough time period. Also many make beeping noises when the light is out, and turns on, and off continually. It is really inconvenient for everyone present in the office to work due to the scorching heat. In addition to this, if we turn on the generators when the UPS do not work then the noise disturbs the employees who are in the PR department.

Kindly look into the matter, and grant me the permission so I can place an order for maintenance services. I would be very thankful to you.

Warm Regards,

Ali Noor

In-charge Logistics Department


Request Letter for Office Maintenance


Format of request letter to send to your administration, supervisor, and asking them to improve living conditions in your office as it is getting worsen with each passing day.

Write a Letter to the Boss telling Him the Bad Condition of your Locality/Office etc.

Dear editor of the daily news,

I am writing to you because I would like to just inform you of the conditions of this site. I am one of your writers, and I am based at the small office on the outskirts of the city. The condition of this office is very bad. For one we have no heating, and it the middle of winter. We have no running water, and the walls are very dirty, and disgusting.

Now this is small office, and we don’t deal with the public like the other offices but we do deserve to have the same treatment as the other offices, and have all the benefits they have. We would like to have the clean water that we can drink, and heating so that we can write with warm fingers. We would also like to redecorate the walls so that we can have a nice environment to work in.

I hope that you will consider this, and grant us this so that you will have some very happy workers.

Kind regards,

Mr. Dean Winchester

Request Letter for Office Maintenance

The Manager Administration,

BBB Company,

Indiana, USA.

Subject: Complete maintenance of our company office in Dallas

Dear Sir,

It has been observed that we are losing sales because people avoid coming to our office because of its deteriorated condition. Quite unfortunately, we are receiving complaints from our clients about the quality of our work environment. We are trying to maintain with what little funds that we have, but that does not suffice it all. To meet that market standards our office need complete renovation. Outer walls are dusty; floor tiles are uprooted, or broken from some places; rooms need whitewash, and so forth.

A well estimated sum of $15000 is required maintain our office. This estimate is jointly prepared by our administration, and accounts department. All details, and prices are noted after thoroughly surveying the market.

Your kind approval will benefit the organization in terms of sales, services, and customer satisfaction. A detailed sheet is attached with this request letter so that you can analyze it.

Best Regards,

Robert Williams

Assistant Manager Administration

Dallas Office

Request Letter For Maintenance Work In The Office

Respected Manager;

As Department Head of logistics, I would like to brief you on the present infrastructure condition of office along with the changes which are required.  In these past 6 months, the number of broken chair was 13, and broken desks were 3. At the present moment, we have many faulty desks, and chair which I cannot send for repairing due to very few replacements. The walls are also scratched from many areas, and paint has started to fall off from the corner which gives a quite bad image to someone who enters our office despite very latest technology provided to the clerks to work on. The waiting area is also not very pleasing as it has been long since we worked on the appearance of our office. Furthermore, I was told that there will be a visit from CEO next month so I think we should maintain our office before that. I request to grant me permission, and funds for renovation, and maintenance of our office.  If you approve of this then I would send you a letter regarding all the changes that are required, I am looking forward to positive response.


Best Regards;

Ali Haider

Head of Logistics

23rd September (Date)

Application for Cleaning Water Tank in the Office

 Respected Manager,

I sent this application for requesting for the cleaning of water tank which supplies water to the IT Department. Since 3 days, the water which flows in the washroom is not as clean as it used to be, and its color has also turned slightly brown probably due the dirt, or dust present in the tank. In addition to this, the water which is present in the office is also the filtered water from the tank so I am afraid that the intake of this might sicken the employees.

I request you to kindly approve my application, and solve this issue as soon as possible. I would be grateful to you.

Best Regards,

Ali Noor

IT Department In-charge