Letter of Refund of Request in Tuition Fees

Following is the sample format of letter to send to Principal For the cancellation of already submitted tuition fees by student or refund of tuition fees.

Sample Letter for Refund of School Fees Template


Roll number

Respected dean!

Sir after the sudden death of my mother me and my family have to move back to Iowa where we have our family house, we were living in New York just because of my father’s job here but now as he is no more here so we have one month to leave the apartment. I have already submitted the fees for this term which I will not be able to study here I want to request you can please refund my fees so I will be able to go back to Iowa and continue my studies there.

I hope you will look into my application and I hope to hear back from you soon.




Letter Of Refund Of Request In Tuition Fees

Dear Madam,

Owing to some financial issues, I am not able to continue my studies for the time being. My father’s business is in doldrums and he needs my help. I have decided to take a break from my studies and help my father in his business. I am not able to attend this semester. My request to freeze this semester has already been approved by the Controller Examination. I will cover up the course of this semester in summer vacations.

I am running short of money. I request you to refund my semester fees as I am not going to attend this semester.

Kindly approve my request,


Request letter refund of Tuition Fees

Dear Sir/Madam,

My name is Fatima Aamir and I am an admitted international student at York University for fall term 2018. My student ID is 216368086.

Last week I paid my tuition fee for first semester. Unfortunately, today I received a mail from Canadian Embassy about my visa getting rejecting. I will not be joining York University this fall and am not planning to defer my course to January intake. I request you to please refund my tuition fee for first semester back to account from which the payment was made. I have attached the statement of transaction from the bank as a proof. I have dropped all the courses and I am aware of the fact that 10% of the amount would be deducted as administrative charges.

For any further information you may contact me. I would be very grateful to you if the amount in refunded within a week or two.

Best Regards;

Bint-e- Zainab

23rd September 2018


Complaint Letter for Non Refund of Money

Sample complaint letter for not receiving admission fees refund from school/college or university after cancellation of your admission.

Complaint Letter for Non-Refund of Admission Fees

Dear Sir,

I am writing to you because I would like to make an official complaint. My name is Miss Naomi Steal and over the past two months I have been trying to get my refund back of admission fees. This is because I paid for the year fees but at the last minute due to very personal reasons I am not able to attend and so I started to send an application of getting my money back. I was told in my last letter that my application had been accepted and that you are going to pay me the admission fee back.

It has been two months since then and I have sent multiple letters of reminders. I have to say that if I don’t get my money back in the next week I will be taking this to court and I have the letter that says you will pay by the end of last month. I hope that you will do this as am sure you don’t want the hassle any more than I do. I look forward to hearing back from you.

Yours sincerely,

Miss Naomi Steal

Application to Cancel Hostel Booking

I want to cancel the hostel booking and request to please refund the money from hostel warden.

Cancel Hostel Booking With Refund

Dear Sir/Madam,

I am writing to you because I have a hostel booking with you and due to unforeseen circumstances I need to cancel. Is it possible to get a full refund as I would not need the room now?

Kind regards,

Xxx xxx

Application to Cancel Hostel Booking

Dear hostel manager,

I am writing to you because I have booked a room with you and I would like to cancel it. This is because when I did the booking I didn’t have any good relationship with my family to ask them if I could stay with them for a week. However after much talking my relationship with my sister has been fixed. This means that I can stay with her while I am in the city.

I would like to have my deposit that I made on the room back. I am very sorry for the inconvenience.  I will be by the hostel sometime in the next few days to pick up my money.

Yours sincerely,

Mr. Raymond King

Application to Cancel Hostel Booking

Respected Sir,

This is to inform you that I have booked a room in your hostel, but now I want to cancel the booking as I have found a hostel near to my work place. So sorry for that, Hope you don’t mind.


Alan Mic

Application for Refund of Security Deposit

Sample application letter to request the refund of security amount from the client/company, business. Letter for refund of advance money of contract, supplier etc.

Letter to Request Refund of Security from Employer

Dear Sir,

I am Samiullah, recently resign from the post of manager marketing. As per company policy the company has my security deposit equivalent to two months salary. I request you to please pay my security deposit back as my resign notice period shell end by tomorrow. My clearance form is enclosed. I will be thankful to you.

Sincerely Yours,

Muhammad Samiullah

Application for Refund of Security Deposit from Company

Dear Sir,

It is intimated that work on project named Construction of Officers Mess has successfully been completed against our contract agreement and all the payments in this respect have also been cleared by your department without any delay. Sir at the time of conclusion of the contract our firm deposited an amount of Rs.200,000 in the shape of saving certificate as security money against the job which we now want to be refunded. In this context it is requested that our security money may please be refunded to our firm. An early action in this regard will be highly appreciated.

Thanking you in anticipation.


Security Deposit Refund Application for Post Paid Connection

Dear Sir,

Thank you very much for your excellent services. I am shifting my home to another locality and I came to know that your services not available in that area. I request you to please refund my security depsit because I am moving permanently.

Sincerely Yours,

Areeba Aslam
A/C# 34738

Sample Letter to Cancel Flight Ticket

Sample letter to manager or customer care officer, airline representative, airline franchise manager  for cancellation of air ticket, refund air ticket due to illness or any other reason.

Sample Letter to Cancel Flight Ticket

The Customer Care Officer,

Indus Airlines

Dear Sir,

I am writing this letter to inform you that I purchased three flight tickets of first class for a flight of your airline going to New York on May 23rd as I planned to travel with family to visit some relatives there. But, unfortunately due to ailment of my daughter I cannot go according to plan. I know that you have a policy of refunding payment in case of cancelling the tickets at least 48 hours prior to the takeoff time. Keeping this in view, I request you to cancel my tickets and refund my payment. I am a frequent traveller and a loyal customer and this favor will increase my loyalty to a great extent. I thank you in anticipation.



Sample Letter Cancellation Air-Ticket


The manager, AM travellers, NY

Respected sir,

I am writing this letter to inform you that we have booked tickets from NY to LA through your travel agency, but because of some urgent piece of work we have cancelled our tour, I know it is not good to inform at the end moment but we have some serious issue at home, I request you to cancel our reservation and pay back the amount. I am again sorry for the inconvenience. I shall be really thankful for this favor of yours.


Mrs. Debra Morgan, NY

Letter to Airline for Refund

Sample application letter to airline for refund of ticket, refund of advance booking amount, reimbursement due to death, illness, plan change, meeting cancel etc.

Letter to Airline for Refund Due To Death

The Blue airline

United States of America

Respected Staff,

My name is John and I booked a ticket for Chicago last night and today due to sudden death of my close relative I am not being able to catch that flight. As I was not on board and missed the flight I want full refund of the ticket. The ticket is attached with the application.

I hope this will not take too long.

Thank you.


The Manager Operations,

British Airline Company.

Dear Sir,

Letter to Airline for Refund Due To Illness

It is with regret that I want to cancel my reservation that was made a few days ago for the flight to the United States on 17th February, on account of severe illness. As I was certain to travel with your airline but unfortunately got sick and the doctor had advised me of complete bed rest till my recovery from the disease.

It is therefore requested that my reservation dues may please be refunded at your earliest.

An early action this regard shall be highly appreciated and obliged from my side.

Thanking you.


Letter to Airline for Refund Due To Death
Letter to Airline for Refund Due To Death

Sample Letter to Airline for Refund Due To Sickness

Blue Airlines

United States of America

Respected Management,

My name is John and I booked the flight to Los Angeles last week. I was not able to catch that flight as I was not well. I am writing this letter so that if it is possible please refund my money as I did not catch the flight. The ticket of the flight is attached with the letter.

Waiting for your response


Airline Ticket Refund Due To Death of Ticket Holder

The Blue Airline


Respected Staff,

I am Roger and I am writing this letter to bring this to your kind notice that my brother Mitchell, who booked and paid for a ticket to Chicago died last night. He died due to heart attack. His death certificate along with the stamp of the hospital is attached with the application and I request that the total amount of the ticket number #1234 should be refunded to me as I am his brother my social security number is #1234. This confirms that Mitchell is my brother and the total amount of $12345 should be refunded to my account#122345455.

I hope that you will pay heed to my kind request

Ticket number #1224

Total amount #12345

Account number #1234899


Letter for Flight Delay Compensation

Sample application letter to airline office for compensation and refund of your booking amount or ticket amount due to delays or missing flights.

Letter to Airline for Refund


Mr. Jacob Smith

Head Supervisor

Oceanic Airline

Sydney, Australia
Sir, with full regret I have to inform you that the flight A291 was delayed due to some issue that still remains a mystery for the boarded passengers. The flight took off after a delay of 5 hours which caused huge inconvenience to each passenger. I was supposed to reach Los Angeles by midnight and then board another plane to my hometown in Dubai. Due to the delay, I missed my flight and could not get a seat till next morning. The consequences of which resulted in the cancellation of an important business meeting and my hotel room reservation as well. Therefore, kindly accept this as a request to compensate for my loss for what seems to be your airline’s culpability. I hope you will consider this request before I am forced to take further actions. Thank you.

Connor Barnes

Sheikh Al Murazi Town

Dubai, UAE

Standard Letter for Flight Delay Compensation


Mr. Clifford Hughes

Managing Director

Oceanic Airlines

Sydney, Australia

Sir, with due respect I have to state that I was on your flight Oceanic 815 to Los Angeles. I had a very important business meeting in LA but the flight got delayed due to technical faults. I was on pins and needles to hear the news that we could fly again but your stewards did not update me with the situation because of which I had to wait for 4 hours. Eventually, I lost a huge client. I am a very frequent user of your airline and I am very disappointed with the way your staff reacted. Therefore, I ask you to compensate me with a specific but equivalent amount of money for the valuable time that was wasted. I hope to hear from you soon.

Jason Brown

JJ Mills

Canberra, Australia

Letter for Flight Ticket Refund


Mr. Smith Charles

Chief Director

Oceanic Airlines

Sydney, Australia

Sir, with sheer disappointment I have to state that I missed my connecting flight to Pakistan due to delay in the flight Oceanic 816 from Sydney to Los Angeles. There was a delay of 4 hours and during that time; we were kept unaware of the ongoing situation. Leaving all that misery behind, when I reached the JFK Airport, they did not provide any sort of refund and hence I had to buy a new ticket to Pakistan. Therefore, kindly reimburse the expense that I had to bear due to the fault that is completely your responsibility. I shall be waiting for a quick response. Thank you.

Kamran Zahid

National Bank Road, Sydney


Letter for Flight Ticket Refund
Letter for Flight Ticket Refund

Application for Cancellation of Admission

Sample application for cancellation of admission in school, college or university for any reason like shifting house, going abroad, refund of fees etc.

Letter to Principal to Cancel the Admission

The Principal,

Subject: Request to cancel admission

Dear Sir,

It is to humbly request you to kindly cancel my admission in your prestigious institute on the basis of sports as I have been selected on merit at University of Management, Lahore. I got enrolled in BS (Hons) Political Science, batch 2015-2019 on 30th June, 2015 at COMSATS Islamabad and had paid 10,000 Rupees as admission fees. Belonging from a humble background this amount makes a lot difference to me.

Therefore, I request you to cancel my admission and kindly refund me the admission fees so that I can bear the expenses of my education at Lahore.

Thanking you in advance.

Yours Sincerely,

Zaid Kiyani.

Cancellation of Admission Application Letter

Dear Sir,
I am Justin recently get admission in Master of Business Administration and submitted all the dues according to fee challan issued by the department. Unfortunately my father passes away just four days back and I am the elder one in my family. Now I have to fulfill all the responsibilities and needs of my familly in the absense of my father.

My family already depends on very limitted resources and my father was a doing a private job and provided me university fees by borrowing money from his friend. Now it is my responsibility to payoff the borrowed amount and I request you to please refund me all the dues I have deposited. I am enclosing copies of challan form and deposit slips as reference and provide you the original if needed. Looking for your kind approval for fees refund.

Thanking you,


Letter for Cancel of Admission in College

The Deputy Registrar,
Admission Office.
Kinnaird College for Women,

Subject: Request to cancel admission

Dear Sir,

With due respect, it is stated that I, Mahrukh Irfan, roll number F15MPSY007, a student of MPhil Clinical Psychology at Kinnaird College for Women has been offered admission at the Punjab University for MS Clinical Psychology program. I want to pursue my postgraduate studies from PU and therefore, request you to kindly cancel my admission at Kinnaird College for Women. All my dues for this semester are clear and there are no outstanding payments on my behalf. Kindly do the needful.

Thanking you in anticipation.

Yours Sincerely,

Mahrukh Irfan

Application for Cancellation of Admission
Application for Cancellation of Admission

Cancellation Latter of Admission Due To Select near By School

The principal, Oxford high school

Respected sir,

With due respect, I am writing this letter to inform you that my son, James Stuart had given test for class nursery and he has been selected by the school but we will not be able to send him to your school as we have transport issue there for we have selected a nearby school to our house for our son. I wanted my son to be a part of your prestigious institute but unfortunately due to this issue we are unable to send him. I hope you understand the matter and cancel his registration. Thanks

Yours sincerely,

Joseph Andrew

Letter for Cancellation of Admission and Refund of Fees

Refund of tuition fee and hostel fees because I left college after one week

Street Address

Dear Sir/Madam

I am writing to you about the college tuition and hostel fees that I paid a year in advance, as this was required. However I would like to request that I get a full refund back as I left after one week. The reason I left was due to the college course not being what I thought it was and I didn’t enjoy it.

Please I would much appreciate if I could get the refund.


Clients name

Cancellation Letter Admission Due to Selected Near By School

The Principal,
XYZ School

Respected sir,
It is stated that I applied for admission in your school for my son. His classes are scheduled to start in the next week. However, I had also applied for his admission in a nearby school. Fortunately he got accepted in the respective nearby school yesterday. I would now request you and the concerned management to kindly cancel the admission of my son and return the security fees as decided in the contract.

Thanking you,

Letter for Cancellation of Admission



Mr. Noel George,

Respected sir,

With due respect it is to inform you that you have missed the last date of fee submission for MBA program. We also have sent you a prior notice. As now you have not submitted the fee therefore your admission has been cancelled. If you want to join us you have to apply again after 6 months for our Spring admissions. We wish you all the best for your upcoming life.


Admission office,


Request Letter to Refund Payment

Sample request letter to refund payments from supplier, clients, lawyer, vendor or from school, college and university. You can use this letter for any kind of payment return like membership fee etc.

Request for Refund Payment from Bank

Dear Mr. XYZ,

ABC Bank,

RST building, MN Road,


Dear Sir,


This is with reference to captioned subject. We would like to draw your attention towards the fact that your bank had issued a demand draft bearing instrument no. xxxx dated January 10, 2016 in the name of SDF Company for the purpose of business development and then debited our account with the same effect.

Unfortunately, we were not able to secure the bidding, hence the same demand draft is now returned back to our office, duly stamped and signature by the bidding Company, which is enclosed herewith for your ready reference.

You are hereby requested to accept the enclosed drat and kindly refund our amount to be credited to our account.

Thanking you and with profound regards.

Very truly yours,

KLM & Co.

Chartered Accountants

Letter to Lawyer Requesting Refund

Matt and Murdock Legal Services

United States of America

Respected Staff,

My name is John and I am writing this letter to bring this to your kind notice that I brought a case to your firm regarding property endorsements and later on there was a change in the lawyer that was handling my case. I reported earlier on, that I am not satisfied with the performance of this lawyer and I requested that my lawyer should be changed as soon as possible. This never happened and now I am at the end of my hearings. I submitted full fee to your firm in advance under the Tag#12345. The fee was $12345 and now I want full refund of my deposit as I am not satisfied with the performance of your firm. I hope that you will take my letter seriously and refund me my money in 2-3 working days.

I hope to hear your positive response soon enough.

Case No#12345


Letter for Refund of Payment for Purchased Items

Dear Ms. Beenish,

As per our last purchase order we sent you back some defected items. Now I am writing to request you for refund the payment against defected items as early as possible. Thanking you.



Sumbal Arif
Manager Purchase
Servis Inds. Ltd

Application for Payment Refund after Venue Booking

Dear Ms. Ayesha Sam,

I booked your banquet hall “Suhaaj Banquet” last week for my marriage ceremonies in next month. Unfortunately my marriage is cancelled due to some family issues. I request you to please refund my advance payment. Therefore I will book your venue again after the new arrangements. I will be thankful to you.

Saira Kamal

Request for Payment Return

Request Letter for Refund of School Fee

Dear Principal,

I depoisted fee of O-level for my son’s classes in your school. But we are moving abroad and I request you to please refund back the fee as per your school policy.

Sincerely yours,

M. Samiullah

Request Letter to Refund Money
Request Letter to Refund Money

Application for Refund of Security Money from College/University

Sample letter to request for refund of security or security refund from college, university or school. Sample application for Refund of Security Money from school/College in California, Florida, Pennsylvania. Letter for refund of security deposit from school, college or university at the end of your program or degree. Format of caution money received from college.

Refund of Security Deposit Letter from College

The principal
California School of Contemporary Arts,

Dear Sir,

I am a final year student of fine arts in your school. I have recently took final year exams and I passed it with good marks. Now I have completed my studies at your college I am submitting this application for the reimbursement of my deposited security that I have given at the time of admission.

I have filed my clearance certificate to the admin officer earlier this month. I am requesting you to please issue me the security reimbursement cheque at your ease. I will be very grateful to you.

Thanking you in anticipation.

Yours truly,

John dean

Letter to Request Refund of Security

Respected Deputy Registrar,

It is to inform you that I, Sofia Butt have been a student of Bachelor in Business Administration (BBA) in your college for the last 4 years. My 8 semesters have completed now and I have passed my last semester as well.

I had deposited security of Rs. 50,000 on the time of admission. It was explained by college accounts office that security fee is refundable. Therefore, I request you to please return my security deposit.

I look forward for your positive action in this regard.


Sofia Butt

Request for Return of Caution Money from University

Dear HOD,

I am Momina, student of MBA Marketing writing to request you to refund my security deposit. The security deposit was charged me at the time of admission and now my studies are completed. I have received my degree in convocation held last month.

The accounts department asked me to write this application and get it signed from the relevant department. Furthermore my clearance certificate from all the departments is also attached with this letter. Please approve this refund on priority basis. I will be thankful to you.

Warm Regards,

Enrolment No. 34736

Application for Security Refund from School

Application to principal for return of security fee of school, college or hostel.

Dear Principal,

I am Sana Malik student of 10th Grade. I have passed my examination with excellent results and completed my studies from your school and next I have to move to college for higher studies. I request you to please refund my security deposit as early as possible. Because it is very hard for me to come to school on private transport.



Letter to Request Refund of Security
Letter to Request Refund of Security

Letter for Return of Caution Money from College

The Howard College
United States of America

Respected Sir,

It is stated that I have been a student of your college for past 2 years. Now I have passed the examination with a very good grade and now it’s time for me to get higher education. Sir I am writing this letter for return of my security cheque, that I deposited in the college account while taking admission as that amount is refundable, I want that amount so that it will help in paying for my higher education.

I hope my cheque will be processed in 2-3 working days.

Thank you.


Application for Security Fee Refund from College

The Registrar,
Kinnaird College, Jail Rd

Subject: Applying for Refund of Security Fee

Respected Madam,

It is stated that I Maryam, is a bonafide student of Kinnaird College M Phil IR, Session 20XX-20XX, Registration no: XXXXXX. I have successfully completed my degree in M Phil by scoring good percentage and C.G.P.A.

I want to submit humbly, that all my college dues have been timely submitted and I am neither a library defaulter nor a hostel dues defaulter, kindly sign my application for clearance of all dues well in time so I can receive my security fee refund.

Attached is my library clearance slip and hostel clearance slip. Your quick approval is requested.

Yours Obediently,

Student M Phil IR

Letter for Refund of Admission Fees

Respected Sir,

I am student of bio-technology, semester third. I am writing this letter to you so that I can submit a complaint against accounts department. They have clearly sent me the letter of fees refund in my first semester but I haven’t received it yet, after many reminders.

So I am requesting to you that please refund my fees. Please solve my issue as soon as possible. I will be very thankful to you for this.

Hoping for the positive response


Haider Illyas

Application for Security Fee Refund from College

Respected Sir,

I hope you are doing great in health. I am writing this letter to you so that I can ask for my security fee refund from college. As per college rules, it was cleared before admission that after the completion of my fsc , college will refund me the security fee. So I have completed my college last month so please refund the security fee.




Pre medical.

Roll number: xxx

Application for Refund of Money from college

Respected Principal,

With all due respect, I am writing this letter to request you for a refund. Unfortunately, I will not be able to attend your college anymore because my family is shifting abroad and I will be going with them.  I have already paid the amount of the two month tuition fee and have only attended three classes. It is fair enough that the college should refund the amount back since I will not be attending anymore. I talked to the management office about this issue but they guided me saying that only the Principal can handle these issues. It has only been a week since this semester has started and in the whole week I have not had many classes. The tuition fee I paid for is quite a heavy amount. I hope you will understand my situation and refund the amount back with fairness.

I will be waiting for your affirmative response.

Best Regards,

Saif Zafar

10th October 2018

Application for Refund of Money from College

Dear Madam,

I sent this letter to request you for the refund of the confirmation fee for course enrollment. Yesterday, my visa got rejected by the embassy so I will not be coming to the university this semester. I have dropped all my courses before the deadline so kindly refund that amount back to the bank from which the transfer was made. I am aware that 10% of the amount would be cut as the administration charges.

Furthermore, I have attached the confirmation slip of the payment made with this email. You may contact me in case of any further queries. Thank you.

Best Regards,

Ali Noor

Student ID_______
faculty of science