Letter to Authority Asking for Refund due to Incomplete/Faulty Task

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Sample Letter requesting for refund from a company due to incomplete/Faulty tasks been done. These letters can be used by anyone who is not satisfied by the services provided by any contractee/anyone who is has been delivered with expired products/anyone who was provided with products which were different from what was advertised.

Letter by Contractee to Company Asking for Refund due to Faulty

Company’s Name,

Company’s Address,

Recipient’s Name,

Recipient’s Designation,

Dear Sir/Madam,

I, sender’s name, want to request for a refund of my payment as my task was not done on time, and the goods that were to be transported were damaged badly.

I have been running a small homemade food company for almost a year. Recently, I signed a contract with your company to send my products to customers living afar. In the contract I had mentioned that the goods had to be carried with utmost care, and had to transported right on time.

Unfortunately, my experience has been quite terrible as not only was the food delivered hours after the designated time but was also damaged quite badly. My lunch boxes were broken as well as the food was contaminated. I received a couple of complains from my regular customers, and also had to pay them back for providing them with damaged food.

I have faced much losses due to your company’s poor work, and my reputation has also been effected badly. I hereby, request a full payment refund, and a contract cancellation. Hoping for a positive response from your company.

With Regards,

Sender’s Name,

Sender’s Company,

Date.

Letter by Customer to Company Asking for Refund due to Incomplete Task

Company’s Name,

Company’s Address,

Recipient’s Name,

Recipient’s Designation,

Dear Sir/Madam,

It is to inform you that I, Sender’s Name, recently availed your services. Unfortunately, I did not have a good experience with the services provided.

I ordered 2 pieces of clothing from your website, that had been marketed as 100% woolen sweaters. I payed for express shipping as well but my order did not arrive until 4 weeks when it should have been here in 2 days. Also the goods that I received were not same as the one of the website.I filed a complaint against this on the website but I haven’t received any reply. The particular purchase was also removed from my account history. The customer care is also not attending my calls. The service has been very bad.

I do not want the items, and also want a full refund on the payment as well. Please make the transaction as soon as possible so that I won’t have to take the matters further. Hoping for a positive reply.

With Regards,

Sender’s Name,

Sender’s Company,

Date.

Letter by Customer to Company Asking for Refund due to Incomplete Task

Company’s Name,

Company’s Address,

Recipient’s Name,

Recipient’s Designation,

Dear Sir/ Madam,

I, sender’s name, have been availing your services for almost 2 years. Recently, my experience was not good as the medicines mailed to me were expired.

My mother has a heart condition for which I have to buy medicines for her quite frequently. Your services have been of much help as medicines are delivered directly at my house. I placed an order 4 days ago, and was delivered today. Unfortunately, the medicines that were delivered were expired.

Therefore, I request a refund from the company. Hoping that the company will improve its services as expired medicines can be highly dangerous for someone who is already not healthy.

Yours Sincerely,

Sender’s Name,

Order Number,

Date.

Letter of Refund of Request in Tuition Fees

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Following is the sample format of letter to send to Principal For the cancellation of already submitted tuition fees by student, or refund of tuition fees.

Sample Letter for Refund of School Fees Template

Name

Roll number

Respected dean!

Sir after the sudden death of my mother me, and my family have to move back to Iowa where we have our family house, we were living in New York just because of my father’s job here but now as he is no more here so we have one month to leave the apartment. I have already submitted the fees for this term which I will not be able to study here I want to request you can please refund my fees so I will be able to go back to Iowa, and continue my studies there.

I hope you will look into my application, and I hope to hear back from you soon.

Regards

Signature

Date

Letter Of Refund Of Request In Tuition Fees

Dear Madam,

Owing to some financial issues, I am not able to continue my studies for the time being. My father’s business is in doldrums, and he needs my help. I have decided to take a break from my studies, and help my father in his business. I am not able to attend this semester. My request to freeze this semester has already been approved by the Controller Examination. I will cover up the course of this semester in summer vacations.

I am running short of money. I request you to refund my semester fees as I am not going to attend this semester.

Kindly approve my request,

Farwa

Request letter refund of Tuition Fees

Dear Sir/Madam,

My name is Fatima Aamir, and I am an admitted international student at York University for fall term (Date). My student ID is 216368086.

Last week I paid my tuition fee for first semester. Unfortunately, today I received a mail from Canadian Embassy about my visa getting rejecting. I will not be joining York University this fall, and am not planning to defer my course to January intake. I request you to please refund my tuition fee for first semester back to account from which the payment was made. I have attached the statement of transaction from the bank as a proof. I have dropped all the courses, and I am aware of the fact that 10% of the amount would be deducted as administrative charges.

For any further information you may contact me. I would be very grateful to you if the amount in refunded within a week, or two.

Best Regards;

Bint-e- Zainab

23rd September (Date)

Complaint Letter for Non Refund of Money

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Sample complaint letter for not receiving admission fees refund from school/college, or university after cancellation of your admission.

Complaint Letter for Non-Refund of Admission Fees

Dear Sir,

I am writing to you because I would like to make an official complaint. My name is Miss Naomi Steal, and over the past two months I have been trying to get my refund back of admission fees. This is because I paid for the year fees but at the last minute due to very personal reasons I am not able to attend, and so I started to send an application of getting my money back. I was told in my last letter that my application had been accepted, and that you are going to pay me the admission fee back.

It has been two months since then, and I have sent multiple letters of reminders. I have to say that if I don’t get my money back in the next week I will be taking this to court, and I have the letter that says you will pay by the end of last month. I hope that you will do this as am sure you don’t want the hassle any more than I do. I look forward to hearing back from you.

Yours sincerely,

Miss Naomi Steal

Application to Cancel Hostel Booking

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I want to cancel the hostel booking, and request to please refund the money from hostel warden.

Cancel Hostel Booking With Refund

Dear Sir/Madam,

I am writing to you because I have a hostel booking with you, and due to unforeseen circumstances I need to cancel. Is it possible to get a full refund as I would not need the room now?

Kind regards,

Xxx xxx

Application to Cancel Hostel Booking

Dear hostel manager,

I am writing to you because I have booked a room with you, and I would like to cancel it. This is because when I did the booking I didn’t have any good relationship with my family to ask them if I could stay with them for a week. However after much talking my relationship with my sister has been fixed. This means that I can stay with her while I am in the city.

I would like to have my deposit that I made on the room back. I am very sorry for the inconvenience.  I will be by the hostel sometime in the next few days to pick up my money.

Yours sincerely,

Mr. Raymond King

Application to Cancel Hostel Booking

Dear Sir,

This is to inform you that I have booked a room in your hostel, but now I want to cancel the booking as I have found a hostel near to my work place. So sorry for that, Hope you don’t mind.

Thanks,

Regards,
Alan Mic

Application for Refund of Security Deposit

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Sample application letter to request the refund of security amount from the client/company, business. Letter for refund of advance money of contract, supplier etc.

Letter to Request Refund of Security from Employer

Dear Sir,

I am Hamza, recently resign from the post of manager marketing. As per company policy the company has my security deposit equivalent to two months salary. I request you to please pay my security deposit back as my resign notice period shell end by tomorrow. My clearance form is enclosed. I will be thankful to you.

Sincerely Yours,

Muhammad Hamza

Application for Refund of Security Deposit from Company

Dear Sir,

It is intimated that work on project named Construction of Officers Mess has successfully been completed against our contract agreement, and all the payments in this respect have also been cleared by your department without any delay. Sir at the time of conclusion of the contract our firm deposited an amount of Rs.200,000 in the shape of saving certificate as security money against the job which we now want to be refunded. In this context it is requested that our security money may please be refunded to our firm. An early action in this regard will be highly appreciated.

Thanking you in anticipation.

Khalid

Security Deposit Refund Application for Post Paid Connection

Dear Sir,

Thank you very much for your excellent services. I am shifting my home to another locality, and I came to know that your services not available in that area. I request you to please refund my security depsit because I am moving permanently.

Sincerely Yours,

Areeba Aslam
A/C# 34738

Sample Letter to Cancel Flight Ticket

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Sample letter to manager or customer care officer, airline representative, airline franchise manager for cancellation of air ticket, refund air ticket due to illness, or any other reason.

Personal Emergency Letter to Airline

Dear Sir,

I want to request you to cancel my flight ticket (ticket no:000) (airline) (class) (destination) due to a domestic emergency. Also, please assist me to get a refund because I will not travel soon. Looking for your cooperation.

Sincerely Yours,

Your Name

Sample Letter to Cancel Flight Ticket

The Customer Care Officer,

Indus Airlines

Dear Sir,

I am writing this letter to inform you that I purchased three first-class flight tickets for a flight from your airline going to New York on May 23rd as I planned to travel with family to visit some relatives there. But, unfortunately, due to the ailment of my daughter, I cannot go according to plan. I know that you have a refund policy to cancel the tickets at least 48 hours before the takeoff time. Keeping this in view, I request you to cancel my tickets and refund my payment. I am a frequent traveler and a loyal customer, and this favor will increase my loyalty to a great extent. I thank you in anticipation.

Sincerely,

Martin

Sample Letter Cancellation Air-Ticket

To,

The manager, AM travelers, NY

Dear sir,

I am writing to inform you that we have booked tickets from NY to LA through your travel agency. Still, because of some urgent piece of work we have canceled our tour, I know it is not good to inform you at the end moment, but we have some serious issue at home, I request you to cancel our reservation and pay back the amount. I am again sorry for the inconvenience. I shall be really thankful for this favor of yours.

Regards,

Mrs. Debra Morgan, NY

Letter to Airline for Refund Due to Illness, Death, or Medical Grounds

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Sample complaint letters to airline for refund of the ticket, a rebate of booking amount, reimbursement due to death, illness, plan change, meeting canceled, etc.

Request for Air Ticket Cancellation, and Rebate of Payment

Dear Reservation Manager,

I am requesting the cancellation of my air ticket (ticket number) dated (date), and issue a rebate of payment. I will be unable to travel for some domestic reasons. I hope you will oblige my request.

Sincerely Yours,

(Your name & air ticket details)

Letter to Airline for Refund Due To Death of Someone

The Blue airline

United States of America

Subject: Request Letter for Air Ticket Reimbursement

Respected Staff,

My name is (name), and I booked a ticket for Chicago last night, and today due to the sudden death of my close relative, I am not able to catch that flight. I am requesting a full refund/rebate of the ticket. The ticket is attached. I hope this will not take too long.

Thank you.

(Your Name)

Letter to Airline for Refund Due To Illness

Dear Sir,

I regret that I want to cancel my seat reservation made a few days ago for the flight to the United States on (date), on account of severe illness. As I was certain to travel but unfortunately got sick, the doctor advised me to avoid traveling, and have complete bed rest till recovery from the disease.

It is, therefore, requested that you please cancel my reservation, and rebate dues at your earliest. An early action in this regard shall be highly appreciated, and obliged from my side.

Thanking you.

Barak

Letter to Airline for Refund Due To Death

Sample Email to Airline for Ticket Rebate Due to Sickness, and Missing Flight

Dear Madam,

My name is (Name), and I booked the flight to Los Angeles last week. I was not able to catch that flight as I was not well. I am writing if it is possible, please refund my money as I missed the flight. The ticket for the flight is attached with the letter. Waiting for your response

(Name)

Airline Ticket Refund Due To Death of Passenger

The Blue Airline

USA

Respected Staff,

I am Roger, and I am writing to bring this to your kind notice that my brother Mitchell, who booked, and paid for a ticket to Chicago, died last night. He died due to a heart attack. His death certificate, and the hospital stamp are attached with the application, and I request that the total amount of ticket number #1234 be refunded to me as I am his brother, and my social security number is #1234. This confirms that Mitchell is my brother, and the total amount of $12345 should be refunded to my account#122345455.

I hope that you will pay heed to my kind request.

Roger

Letter for Flight Delayed Compensation to Airline

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Want to claim flight delayed compensation? Sample application letter to airline for delayed flight compensation and refund of your booking amount or ticket amount due to delays or missing flights. Claim Letter for flight delay and insurance to airline company is allowed in international regulations.

Refund/Compesation Claim Letter to Airline for Delayed Flight

Dear Sir,

Due to a ten hours delay in the flight bore me a loss to catch my next flight. For the compensation, please refund my ticket amount (mention the amount here). I read your terms and conditions, and I am well aware that customers are entitled to a full refund for a delay of more than five hours. I will be thankful to you.

Sincerely Yours,

Your Name

Letter to Claim Refund from Airline for Delayed Flight

Dear Sir or Madam,

I traveled from Dubai to Singapore on the flight (number) and ticket (number) dated (date). The flight was delayed five hours, and your policy states that I can claim a rebate for this unnecessary delay. So please rebate the 50% payment (maybe $1150) against my ticket.

Sincerely Yours,

(Your Name)

Letter to Airline for Refund as Flight Delayed Compensation

To, Head Supervisor, Oceanic Airline,

Dear Sir,
With full regret, I have to inform you that flight A291 was delayed due to some issue that remains a mystery for the boarded passengers. The flight took off after a delay of 5 hours which caused huge inconvenience to all passengers. I was supposed to reach Los Angeles by midnight and then board another plane to my hometown in Dubai. Unfortunately, I missed my flight and could not get a seat till the next morning due to the delay.

The consequences of this resulted in the cancellation of an important business meeting, air ticket, and hotel room reservation. Therefore, kindly accept this as a request to compensate for my loss for what seems to be your airline’s culpability. I hope you will consider this request before I am forced to take further action. Thank you.

Connor Barnes

Sheikh Al Murazi Town

Standard Letter for Flight Delayed Compensation to Airline Company

To, Managing Director, Oceanic Airlines,

Sydney, Australia

Dear Sir,
I have to state that I was on your flight Oceanic 815 to Los Angeles with due respect. I had an important business meeting in LA, but the flight got delayed due to technical faults. I was on pins and needles to hear the news that we could fly again, but your stewards did not update me with the situation, because of which I had to wait for 4 hours.

Eventually, I lost a huge client. I am a frequent user of your airline, and I am very disappointed with the way your staff reacted. Therefore, I request you compensate me with a specific but equivalent amount of money to waste valuable time. I hope to hear from you soon.

Jason Brown

JJ Mills, Canberra, Australia

Letter for Flight Ticket Rebate Due to Flight Delayed

To, Chief Director, Oceanic Airlines, Sydney, Australia

Dear Sir,
With sheer disappointment, I have to state that I missed my connecting flight to India due to a delay in Oceanic 816 from Sydney to Los Angeles. There was a delay of 10 hours, and during that time, we were kept unaware of the ongoing situation.

Leaving all that misery behind, when I reached JFK Airport, they did not provide any refund, and hence I had to buy a new ticket to India. Therefore, kindly reimburse the expense that I had to bear due to your responsibility. I shall be waiting for a quick response. Thank you.

Kamran Zahid

National Bank Road, Sydney, Australia

Letter to Claim Rebate from the Airline Company for Delayed Flight

Airline Name,

Customer Service Department,

Dear Sir/ Madam, With due respect, I (sender’s name) request you to please refund the payments as my flight was delayed. I had pre-booked the flight from Texas to Lahore,____(Time) almost three weeks on ___(Date) due to the upgoing prices during the holiday season. I am traveling to attend my sister’s wedding in Lahore in less than two days. Unfortunately, due to some mechanical issues with the airplane, my flight was delayed for 9 hours. Traveling from Texas to Lahore takes almost 20-24 hours; I cannot afford this delay; otherwise, I will probably miss my sister’s wedding. So now I had to pay for another ticket from another airline to reach Lahore on time.

I have been a regular user of this airline, and it’s the first time that I have gone through such an experience. I hope that the airline customer care will understand my situation. Hence I dearly request you to refund my ticket payments as soon as possible.

Yours Sincerely,

Sender’s Name, Flight Number, Seat Number, Date

Letter to Claim Insurance from the Bank/Company for Delayed Flight

Bank Name, Credit Division,

Dear Sir/ Madam,

I, sender’s name________(bank Id), recently traveled from Lahore to Abu Dhabi due to an important business meeting. Originally I had booked a return ticket from the (Airline name), which had cost me $1140. Unfortunately, as I was waiting for my flight, it is announced that it will be delayed for 2 hours. The flight was further delayed for 4 hours. As my meeting was the next day, I had to book another flight.

I have asked for a total refund from the airline company, but they rejected my compensation claim for the delay of the flight without any proper reasoning. I contacted them again but haven’t received a reply.

I have been facing financial issues recently, and $1140 is a lot of loss for me at such a critical moment. I hope that you will provide me with insurance for this loss. The payment information of the flight and the letter of rejection to refund have been attached. Please get back to me if there are any other documents that I will have to provide.

Yours Sincerely,

Sender’s Name

Application for Cancellation of Admission

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Sample application for cancellation of admission in school, college, or university for any reason like shifting house, going abroad, refund of fees etc.

Letter to Principal to Cancel the Admission

The Principal,
COMSATS,
Islamabad

Subject: Request to cancel admission

Dear Sir,

It is to humbly request you to kindly cancel my admission in your prestigious institute on the basis of sports as I have been selected on merit at University of Management, Lahore. I got enrolled in BS (Hons) Political Science, batch (Date)-(Date) on 30th June, (Date) at COMSATS Islamabad, and had paid 10,000 Rupees as admission fees. Belonging from a humble background this amount makes a lot difference to me.

Therefore, I request you to cancel my admission, and kindly refund me the admission fees so that I can bear the expenses of my education at Lahore.

Thanking you in advance.

Yours Sincerely,

Zaid Kiyani.

Cancellation of Admission Application Letter

Dear Sir,
I am Justin recently get admission in Master of Business Administration, and submitted all the dues according to fee challan issued by the department. Unfortunately my father passes away just four days back, and I am the elder one in my family. Now I have to fulfill all the responsibilities, and needs of my familly in the absense of my father.

My family already depends on very limitted resources, and my father was a doing a private job, and provided me university fees by borrowing money from his friend. Now it is my responsibility to payoff the borrowed amount, and I request you to please refund me all the dues I have deposited. I am enclosing copies of challan form, and deposit slips as reference, and provide you the original if needed. Looking for your kind approval for fees refund.

Thanking you,

Justin

Letter for Cancel of Admission in College

The Deputy Registrar,
Admission Office.
Kinnaird College for Women,
Lahore.

Subject: Request to cancel admission

Dear Sir,

With due respect, it is stated that I, Mahrukh Irfan, roll number F15MPSY007, a student of MPhil Clinical Psychology at Kinnaird College for Women has been offered admission at the Punjab University for MS Clinical Psychology program. I want to pursue my postgraduate studies from PU, and therefore, request you to kindly cancel my admission at Kinnaird College for Women. All my dues for this semester are clear, and there are no outstanding payments on my behalf. Kindly do the needful.

Thanking you in anticipation.

Yours Sincerely,

Mahrukh Irfan

Application for Cancellation of Admission

Cancellation Latter of Admission Due To Select near By School

To,
The principal, Oxford high school

Respected sir,

With due respect, I am writing this letter to inform you that my son, James Stuart had given test for class nursery, and he has been selected by the school but we will not be able to send him to your school as we have transport issue there for we have selected a nearby school to our house for our son. I wanted my son to be a part of your prestigious institute but unfortunately due to this issue we are unable to send him. I hope you understand the matter, and cancel his registration. Thanks

Yours sincerely,

Joseph Andrew

Letter for Cancellation of Admission, and Refund of Fees

Refund of tuition fee, and hostel fees because I left college after one week

Recipient
Street Address

Dear Sir/Madam

I am writing to you about the college tuition, and hostel fees that I paid a year in advance, as this was required. However I would like to request that I get a full refund back as I left after one week. The reason I left was due to the college course not being what I thought it was, and I didn’t enjoy it.

Please I would much appreciate if I could get the refund.

Sincerely,

Clients name

Cancellation Letter Admission Due to Selected Near By School

To,
The Principal,
XYZ School

Respected sir,
It is stated that I applied for admission in your school for my son. His classes are scheduled to start in the next week. However, I had also applied for his admission in a nearby school. Fortunately he got accepted in the respective nearby school yesterday. I would now request you, and the concerned management to kindly cancel the admission of my son, and return the security fees as decided in the contract.

Thanking you,
XYZ.

Letter for Cancellation of Admission

 

To,

Mr. Noel George,

Respected sir,

With due respect it is to inform you that you have missed the last date of fee submission for MBA program. We also have sent you a prior notice. As now you have not submitted the fee therefore your admission has been cancelled. If you want to join us you have to apply again after 6 months for our Spring admissions. We wish you all the best for your upcoming life.

Regards,

Admission office,

Lums

Request Letter to Refund Payment

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Sample request letter to refund payments from suppliers, clients, lawyers, vendors, school, college, and university. You can use this letter for any payment return like membership fee etc.

Requesting Payment Refund After Order Cancellation

Dear Sir,

I am requesting for refund of the advance payment of ($amount) after the cancellation of the (product) order. Therefore, I request you to please issue the payment back immediately.

Sincerely Yours,

Your Name

Request Letter to Refund of Access/Double Payment

Dear Sir,

You are requested to return our payment which was overpaid for the (product name) order. Therefore, please refund the excessive payment of ($amount) as soon as possible. I will be thankful to you.

Sincerely Yours,

Your Name

Letter for Refund of Payment for Purchased Items

Dear Sir or Madam,

As per our last purchase order, we sent you back some defective items. So now I am writing to request you to a refund the payment against defective items as early as possible. Thanking you.

Sincerely,

Your Name

Request for Refund Payment from Bank

Dear Sir,

Subject: Request for Refund of Payment

This is regarding the captioned subject. We want to draw your attention to the fact that your bank had issued a demand draft bearing instrument no. XXXX dated January 10, (Date) in the name of SDF Company for business development, and then debited our account with the same effect.

Unfortunately, we were not able to secure the bidding. Hence the same demand draft is now returned to our office, duly stamped and signature by the bidding Company, enclosed herewith for your ready reference.

You are hereby requested to accept the enclosed drat, and kindly refund our amount to be credited to our account.

Thanking you, and with profound regards.

Very truly yours,

KLM & Co.

Chartered Accountants

Letter to Lawyer Requesting Refund

Matt, and Murdock Legal Services

United States of America

Respected Staff,

My name is John, and I am writing this letter to bring this to your notice that I brought a case to your firm regarding property endorsements, and later on, there was a change in the lawyer handling my case. I reported earlier that I am not satisfied with the performance of this lawyer, and I requested that my lawyer be changed as soon as possible. Unfortunately, this never happened, and now I am at the end of my hearings. I submitted the full fee to your firm in advance under Tag#12345. The fee was $12345, and now I want a full refund of my deposit as I am not satisfied with your firm’s performance. I hope you will take my letter seriously, and refund me my money in 2-3 working days.

I hope to hear your positive response soon enough.

Case No#12345

John

Application for Payment Refund after Venue Booking

Dear Ms. Rosey Sam,

I booked your banquet hall “Suhaaj Banquet” last week for my marriage ceremonies next month. Unfortunately, my marriage is canceled due to some family issues. I request you to please refund my advance payment. Therefore I will book your venue again after the new arrangements. I will be thankful to you.

Saira Kamal

Request for Payment Return

Request Letter for Refund of School Fee

Dear Principal,

I deposited a fee of O-level for my son’s classes in your school. But we are moving abroad, and I request you to please refund the fee as per your school policy.

Sincerely yours,

M. Hamza