Here are three templates for an application requesting a refund of caution money from a school after a student has left:
Template 1: Formal Tone: Request for Refund of Caution Money
[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]
[Principal’s Name] [School Name] [School Address] [City, State, ZIP Code]
Subject: Request for Refund of Caution Money
Dear [Principal’s Name],
I hope this letter finds you well. I am writing to request a refund of the caution money deposited on behalf of my ward, [Student’s Name], who was a student at your esteemed institution until class 5th.
Due to a recent transfer in my job, our family has relocated to our hometown. As a result, my ward had to be enrolled in a school here, and we have completed all the necessary formalities for the admission process.
I kindly request the refund of the caution money that was deposited at the time of my ward’s admission to [School Name]. Enclosed with this letter, you will find copies of the relevant documents, including the original payment receipt and a duly filled refund form, as per the school’s guidelines.
I would appreciate it if you could initiate the refund process at the earliest convenience. Please let me know if any further documentation or information is required from my end to facilitate this process smoothly.
Thank you for your attention to this matter. I have appreciated the education and experiences that [School Name] has provided to my ward during their time there, and I sincerely hope for a prompt resolution to this refund request.
Yours sincerely,
[Your Name]
Template 2: Friendly Tone: Request for Refund of Caution Money
[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]
[Principal’s Name] [School Name] [School Address] [City, State, ZIP Code]
Subject: Request for Refund of Caution Money
Dear [Principal’s Name],
I hope this letter finds you in good health and high spirits. I am writing to kindly request the refund of the caution money that was deposited on behalf of my ward, [Student’s Name], who studied at your wonderful school until class 5th.
As fate would have it, due to my job transfer, we had to move back to our hometown. It was a difficult decision for our family, but we had to ensure a smooth transition for my ward’s education. They have been successfully enrolled in a new school here, and we are excited about the opportunities that lie ahead.
I would greatly appreciate it if you could process the refund of the caution money as soon as possible. I have attached the necessary documents, including the payment receipt and a completed refund form, as per the school’s requirements.
Thank you for your understanding and cooperation. It has been a pleasure being a part of the [School Name] community, and I extend my heartfelt gratitude to the entire staff for their dedication and support.
Looking forward to a positive response, and wishing you continued success in nurturing young minds.
Warm regards,
[Your Name]
Template 3: Concise and to the Point: Request for Refund of Caution Money
[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]
[Principal’s Name] [School Name] [School Address] [City, State, ZIP Code]
Subject: Request for Refund of Caution Money
Dear [Principal’s Name],
I am writing to request a refund of the caution money that was deposited for my ward, [Student’s Name], who was a student at [School Name] until class 5th. We have since relocated due to my job transfer, and my ward has been admitted to a school in our hometown.
Enclosed with this letter, please find copies of the original payment receipt and a completed refund form, as per the school’s guidelines. Kindly process the refund at the earliest convenience.
Thank you for your attention to this matter, and I appreciate the education provided by [School Name] during my ward’s time there.
Yours sincerely,
[Your Name]
Feel free to personalize these templates by adding specific details, such as the caution money amount and any additional information requested by the school for the refund process.