Tag Archives: Students

Apology Letter to Principal for Ragging

Format Of helping senior students who has nothing to do with those activities of ragging and still are on red list of principal

Request Letter To Principal To Reconsider Names Of Students Who Caught While Ragging

Respected Principal,

With due respect, I wrote this letter to request you to reconsider names of the students who have been caught recently in the ragging case. As a head girl, I have to interact with all of the student body and am aware of how most of them are.

The ragging incident which happened last week was definitely a shameful act and whoever was involved in it should be definitely punished. However, two boys of A level Year 1 came to me and told that they were only standing when the ragging was taking place and were not the part of it. I am well aware that according to the rules and regulations of the school, it is every student’s responsibility to report any unaccepted event occurring in the campus. But as far as I know them, I am sure that they would never do such thing and would have reported the incident later on.

I request to kindly reconsider their names as it will not be right to punish them for what the rest of the guilty ones did.

Best Regards,

Fatima Aamir

A level Head Girl


Letter Asking for Accommodation

Sample of request letter to your firm, company to arrange a free accommodation for you as you only need to stay at a place for a night or two and you will not be able to book something so urgently yourself.

Letter Asking Accommodation for Night

Respected Sir,

I am writing this letter to you so that I can ask for your permission. I am coming to Islamabad on 10th of February and will stay for night as I have an urgent meeting with my foreign clients. So I want you to give me a room for one night only so that I can stay there after meeting.

I know you give rooms on after booking only but this is my request to you. It would be great if you send me a confirmation of my room two days before my arrival.

Hoping for positive response


Mr. kashif abbas

Letter Asking for Accommodation

Respected Sir/Madam,

I wrote this letter to you to request for accommodation for the summer break in university. I am an international student, having no relatives whatsoever in Canada, and staying in the university’s hostel.

However, the hostels are closed for the summer break and I was told by a friend of mine that the university does have alternative arrangements for the international students. I request to kindly arrange the accommodation for me and let me know about the charges that I will have to pay so I can see if they are affordable for me. And if not, then I can look for an alternative option.

You may contact me for further queries and explanations. I would be very grateful to you.

Best Regards,

Fatima Aamir

Year 1

Faculty of Science

Letter to Librarian to Issue Books

Sample Letters can be used by students those requesting to borrow books from their school/college libraries

Request Letter For Library Books


Mrs. Samantha John, Excel library NYC

Respected Madam,

With my due respect, I am writing this letter to make a humble request to you for allowing me to issue 2 more books. I am aware of the fact that I have not returned the previous issued books and I am eligible of paying the fine. As I am busy in the preparation of my GRE exam therefore I was unable to return the books in time. I am highly occupied right now with studies. I shall be really thankful to you if you process my request and allow me to Issue more books. I am looking forward to your response. Thank you.

Yours sincerely,

Martin Garix

Letter to Librarian to Issue Books

I am aware of the fact that I have already exceeded my limit of borrowing books for this month. I know the library cannot lend me more books in this month as per the rules of library. Therefore, I request to you to give me some lenience this month. My annual exams are up the horizon and I urgently need two books. I am ready to pay extra charges. Kindly allow me an extension of two more books for this months, I assure you that this will not happen again.

I will be very grateful to you for this favor

Letter to Librarian to issue books

Dear Madam,

With due respect, I sent this letter to request you for book issuing. As you know that being an A level student, we have to look for different sources to cover the topics in our syllabus.

My Mathematics Teacher told me that our school’s library has latest version of the required books for preparation. I went to the book store for buying those books but they were not available. Furthermore, my SAT test is coming up so for its preparation I also need Barron’s Book. I am aware of the fact that according to principles we cannot issue more than one book at a time but I request you to kindly grant me permission to issue two books to me.

You can look into my history that I have frequently issued books from library and have returned them in time. I assure that after I am done with my tests, I will immediately return both books. I would be very grateful to you.

Best Regards;

Fatima Aamir

A level year 2

23rd September 2018

Letter to Librarian to Issue Books

Respected Sir,

I hope you are doing well. I am writing this letter with a sincere request to allow me to issue books from the library. I am a university student currently pursuing a Bachelors degree in Mechanical Engineering. I have been awarded a scholarship but I have to pay for my rent and other expenses as well. I have a part time job with which I try to manage all my expenses. As you know that books can be very expensive and I do not have enough funds to purchase new books every week for my research and studies. My rigorous courses confine me to use various books for extensive study. I will be very grateful if you allow me to use the library as a source and let me issue books from here. I will return the books on time and not damage them at all.

I hope you will pay heed to my request and provide me with an affirmative response.

Best Regards,

Bilal Ali


Request Letter for Photography Exhibition

Format of proposal letter to send to principal and telling them how beneficial it would be to arrange a photography exhibition as it will give students a chance to showcase their talent.

Letter Requesting for Photography Exhibition

Dear school principle,

I am writing to you because I would like to make a request. I would like to organize a photography exhibition. This is because I would like this to count as half of my final grade at the end of the year. It will hold my all of photos that I have taken and underneath each photo I will explain briefly what it is and how I see the photo in between the lines. This will also give the school a great opportunity for the other students to show their potential at seeing what they can do with a camera.

I would also like it if we invited some photo critics this will help the school get a good reputation. I hope that you can grant me this request and I look forward to hearing back your response.

Kind regards,

Mr. Karl Fox

Request Letter for Photography Exhibition


The photography club has always been a pioneer in winning prizes for this college. Our team has achieved many titles on national level. With your kind approval, the club is now planning to arrange a photography exhibition.

Our talented students have won the first prizes in two consecutive National Photography Exhibitions. This year the club wants to organize the exhibition in our own campus. It is our achievement that our request has already been approved by the National Committee of Fine Arts. However, the society needs final approval from the principle.

Sir, this exhibition will be an achievement for our college. This will encourage our students and make our society nationally renowned. Talented students from across the country will come to our college. It will be a lucrative exhibition as it will bring huge media coverage and good repute to the college.

The students are very hopeful to get a positive response from your side.

Kindly approve our proposal.


Write an Application Letter for Counselling Group in University

Format of application joining counselling and guiding groups in school, college, university. This group works as a guiding light to the students present in an institution and will guide them academically, helping in subjects and on a whole valuable to the students on campus.

Write an Application Letter for Joining Guiding and Counseling Group in University

To: Faculty Dean
University of Saskatoon
Saskatchewan, Canada

Respected Dean,
I hope that this letter receives you in good health. I am writing in regards to the Guiding and Counseling Group in the university. I would like to join this group as I believe I would be a valuable asset to the group and to the overall well-being of the university students.

I believe I am fit to join this group because I have a very long history of giving home tuition to students in various subjects. My students have described me as a great and patient teacher, and I have an excellent record of ensuring my students’ success. Most of my students receive 93% or higher in all subjects. Therefore, you can be confident in my ability to guide the students and ensure they excel in the future and give a good name to the University.

Furthermore, I am willing to listen to any kind of problems students may have; I will not limit myself to only academic counseling. These days, students have many issues however they are hesitant to bring these issues up to their teachers or the principal.
As a student myself, I will help break this barrier by acting as a trustworthy friend to each and every student, and I will ensure the students’ needs are met and their concerns are handled in a respectful manner. When needed, I will bring their concerns to the designated higher authority.

I hope that you consider my request, and I guarantee it will not be a decision that you will regret.

Leon Richard
Saskatchewan, Canada

Proposal Letter for Hosting an Event

Sample of format of proposal letter to aware your school head, dean, principal about what kind of event you want to organize and what will be its layout. Most importantly convincing them that this an educational and much needed activity for the students.

Event Proposal Letter

Respected Principal,

I along with some of my classmates want to host an event in Beacon House School System, JT Campus. After many successful events past years arranged by our seniors and their seniors every year, we would like to continue this tradition of hosting one of the best events of BSS JT. Just like last year the event would include sports department (outdoor and indoor games both), board games and computer games. However, this year we would like to do something different and innovative and add Singing Competition too as you know that our Campus has one of the best musical instruments and music department.

Furthermore, the names of past events were Wasal 2016, Wasal 2017 and so on, this year we would also like to change the name to “JT Explica” to make it more interesting. I and my batch fellows who are interested in the management of the event have decided to host this event somewhere in January. As all of us will be done with our mid exams so the event would act as a refreshing agent from the tough studies of A-level. Besides, the weather in January will also attract more participants and make is easier for us to arrange refreshments and make the whole environment comfortable. In addition to this, we will have sufficient time to form an official management team and make the rest arrangements.  We are also planning to arrange a concert and bonfire as part of the event to make is seem more lively. If the concert wouldn’t be possible then we have thought of DJ Night as an alternative.

Our whole batch is hard working and united so all of us will work together as a team to make this event successful and memorable. In addition to this, some of us already have talked to sponsors for the expenses of event and they are ready to give us a handsome amount of money if this proposal gets approved.  I am looking forward to a positive response. If you have any queries or confusions regarding any detail you can contact me anytime.

Fatima Amir

Head Girl A-level

18th September 2018

Invitation for Farewell Party To Teachers

Format of invitation letters to teachers by students. A farewell is a goodbye party arranged by a school , college or university to their students and in some cases to valuable teachers who has offered their services.

Farewell Party Invitation For Teachers


The respected teachers of Computer science department,

Dear Teachers,

With all our due respect, we would like to invite you to the farewell party of CS batch 2018 on 5th of December, 2018 at Shelton hotel. Our all teachers have been a great inspiration to all of us. They have taught us so well and made us a prominent student. Now it is time to say a good bye to the entire amazing faculty we have. We are looking forward to your presence at the event. Please find attached address and contact details. Thank you so much.

Yours sincerely,


Computer science club

Invitation for Farewell Party to Teachers

It is a matter of great honor for our class to invite you on the farewell party of our seniors.

This moment comes every year, when your seniors leave the college for their higher educations. It is a beautiful custom that the juniors give a farewell party to their seniors and good bye them with love and respect. This year we are giving the farewell with utmost zest and zeal. It would be an honor for us to have all of our teachers at the farewell party

Your presence will enlighten the evening.

We are already feeling excited in anticipation.

Invitation for Farewell Party to Teachers

Respected Teachers,

This is to invite you to the Farewell Party 2018 of our senior most batch. The event has been set on Saturday, 24th September 2018 and you are requested to please join us on this last event of our A2 batch.

Our seniors will be presenting the souvenirs and there will be award giving to the teachers too. There is another segment set in which the teachers will be asked about the specific students. Furthermore, the farewell gifts of the Batch 2018 will also be presented by the teachers. Kindly, confirm if you will be present to the event so that we can make the arrangements and tell the exact number of people who will be coming on the party to the Caterers.

Your presence will be greatly appreciated.

Best Regards;

Deputy Head Girl

Batch A1

Invitation for Farewell Party to teachers

Respected Sir/Madam,

We hope you are doing well. We are pleased to invite you on behalf of the whole study body to our Farewell party that will be held on the 15th of October 2018 at the City School, Ravi Campus. The timings followed will be from 5 pm till 10 pm. The theme that will be followed for the party is ‘Masquerade’. Throughout the years you have played a major role in our upbringing and molded us into the people we are today. How can we leave this school and enter a new phase in life without making you people a part of it? The party will consist of fun filled performances, a walk down the memory lane and scrumptious food. We will be delighted if you grace us with your presence on this auspicious occasion.

We will be looking forward to your presence. If you require any more details you may refer to the office head or contact the number given below.

Best Regards,

The graduating batch of 2018

10th October 2018

Contact: ________

Sample Letter To Principal For Season Appropriate Uniform

Below are the sample letters that can be used by students or staff to send principals of schools to update school uniform policy to minus the risk of ongoing viruses as a precautionary measures with ever changing season.

Recommendation Letter For an Appropriate School Uniform


The principal, Heritage grammar school

Respected sir,

With all my due respect, I am writing this letter to make a request to you regarding the student uniform.As you know that Dengue virus is increasing rapidly and it is mostly attacking the students as they play in ground and do not bother to cover their selves properly. It would be a great initiative if we make changes in the uniform of the student.  We can replace the half sleeves shirts with full sleeves and shorts of the junior boys with pants. In this way they can be protected. Parents will also appreciate this step as they want their kids to be safe. We can apply this rule as soon as summer holidays are over. I am looking forward to you response as soon as possible so we can place the order at stitching unit. Thank you

Yours sincerely,

Mr. Raza Shah

Sample Letter to Principal for Season Appropriate Uniform


The Principal,

ABC School System,

North Carolina.


Application to Change of students’ uniform due to early arrival of winter season


Honorable Madam,

As we can see the drastic change in season caused by the heavy rain fall since two weeks, winter has arrived earlier than its usual course of time. Because of this, it has become necessary to make proper changes to the uniform of students so that they may not suffer from flue or fewer. It will help students to maintain and improve their performance in school.

Therefore, you are dearly requested to issue instructions to make necessary changes in uniform of students.

Yours sincerely,

Bill Clyde

Father of Tania Clyde (Student of 6th Grade: Roll No. xx)

Sample Letter To Dean For Season Appropriate Attire

 Respected Principal,

As Head Girl O level, I would like to discuss an issue with you regarding school uniform. As we live in Pakistan so we have to go through both summer and winter weather. At some point, both of these weathers go to its peak. Unfortunately, our school uniform doesn’t help with the scorching sun and burning weather when summer is at its peak. Just like this, during winters the sweaters of school are not enough to make the weather bearable. This is an issue which is usually ignored by most of students and I myself have been ignorant of it till now because I think we should definitely do something about it instead of just ignoring it. I would like to request to change our uniforms cloth type to whatever is appropriate to the season along with a thick or insulating sweaters and coats for winters.  This would eliminate the threat of sickness to children of junior classes and everyone would feel comfortable along with a better concentration during classes. I am looking forward to a very positive response from you.


Best Regards;

Bint-e- Zainab

Speech on International Literacy Day

This speech can be used by anyone who is preparing for a speech on importance of education to share with a either a school or university.

Speech on Literacy and Its Importance

Respected Mr. President and my dear fellows, today I am on this stage to share my thoughts with you. There is one word which instigates many of us almost all the time. That is “curiosity” curiosity to know the unknown, curiosity to discover that is uncovered yet, curiosity to share what you have learned. This curiosity takes human being from grounds to sky. This curiosity distinguishes us from all other creatures and makes us superior. Seeking knowledge satisfies this curiosity. What we do when we get knowledge? We satisfy our mind which is full of questions. The power of learning, reading and writing is the ultimate weapon of human being and is the only way to survive in this global village and to be in the race of diversity.  A single pen can do that a sword cannot do. Knowledge is like a river and anyone can satisfy the thirst of learning from it. If we talk about the society today then it can be stated that success is in the hands of an educated person only.

Lack of education not only takes you away from the success and from the educated community of society but also through you in the darkness of superstitions and takes you away from the reality and not only this but also affect your social, personal life. People start believing unrealistic things and then act accordingly without analyzing what is wrong and what is right. Education tells you the difference between the wrong and the right. Education should be given regardless of gender. One more draw back of the society is that it is believed that education is confined to male gender. No, it is not. Once a wise man said, that only educated mothers can raise an educated family, if the mother is ill literate that their whole family is going to suffer the darker side.  There are many societies working for women education and creating awareness in the society especially in the ruler areas where women are still being treated in inhumane way. On this international literacy day I would like to spread the awareness of getting education and to see the right path for you and for your upcoming generation. Thank you so much

Circular for School Holidays

How; to write circular for staff, students and parents

Circular for Summer Vacations

To all staff, students and parents

I am writing to you all because I would like to make a few announcement. I would like to start by saying congratulations to all the year eleven’s who have finally completed all their exams and to all the New Year seven students who have made it into this school.  As some of the staff and students have noticed we have started construction on the west side of the school. This side contains the science building and we are going to have all new equipment and class rooms.

This is down to the government giving us the extra funding that we needed to upgrade. The construction is being planned to finish by the time the school will reopen for the next year to begin. This will begin in the new school year and will take place by communicating and cooperating with the other schools nearby. The objective will be for a bunch of students and staff to swap schools and see the teaching techniques and swap information.

It will be for a week at a time and each week it will be different people so that everyone can get the chance and experience. So in the next year we as a school have a lot to look forward to. So again congratulation to the year eleven’s and take care we will miss you. I will see all the students and staff for the new school year starting in September. Have a nice summer holidays.

Yours sincerely,

School head teacher