How to Write a Claim Letter for a Refund

Want to write a letter to claim a refund? We are giving you sample email letter templates to claim a refund from a vendor, customer, company, supplier, and online seller. If you need a new letter, please let us know in the comments form.

Payment Refund Claim Letter from a Supplier

Company Name
Address, City

Subject:

Dear Sir/Madam,

You are kindly requested to refund the advance payment amount (amount here) after canceling the (product name) order. I will be waiting for your prompt reply. I will be grateful for a full refund.

Sincerely Yours,

Your Name

Refund Claim Letter from a Company

Company Name
Address, City

Subject:

Dear Sir/Madam,

We recently made an advance payment for (mention the purpose of payment). You are kindly requested to refund the advance payment amount (amount here) against the invoice number (invoice number here) for the (product name) order. I will appreciate your quick response. I will be grateful for a full refund.

Sincerely Yours,

Your Name

Refund Claim Letter from Vendor

Company Name
Address, City

Subject:

Dear Sir/Madam,

We ordered (product name) and made an advance payment amount (0000). You are kindly requested to refund the payment amount (amount here) against the invoice number (invoice number here) for the (product name) order. I will appreciate your quick response. I will be thankful for a full refund.

Sincerely Yours,

Your Name

Payment Refund Claim Letter Request (Product Damaged)

Company Name
Address, City

Subject:

Dear Sir/Madam,

We recently bought (product name) and made a full payment amount (0000). The delivered order is not acceptable because it is damaged and not functional. You are kindly requested to refund the payment amount (amount here) against the invoice number (invoice number here) for the (product name) order. I will appreciate your prompt response. I will be thankful for a full refund.

Sincerely Yours,

Your Name