Complaint Letter to Supplier for Late Delivery of the Material at Site

Sample of Complaint Letter to Supplier for Late Delivery of the Material at Site. Warning for next late delivery contract will be canceled.

Letter to Supplier Complaining Delayed Delivery of Supplies on Site

Dear Madam,

I want your attention to the delayed shipments by your company. As per our agreement, we decided on terms and conditions for timely supplies for our ongoing projects. But unfortunately, you are not fulfilling your commitment and violating agreement terms and conditions. So I request you to look into the matter for early resolution because late supplies are directly connected to our project completion timeline. Looking for your prompt action.

Sincerely Yours,

Your Name

Short Complaint Letter to Supplier (to the point warning)

Dear Sir,

Sadly your company is not able to comply with the material supply contract terms and conditions. So, unfortunately, we have to review our supply contract since you cannot meet our supply and quality requirements. Finally, I am sorry to inform you that you could not fulfill your promises despite so many reminders to expedite the supplies. I am waiting for your detailed response asap to move forward.


Your Name

Complaint Letter to Supplier for Late Delivery

Dear Sir,

It is hereby to inform you that we always prefer your material supply services as we are your regular client for the last few years. But since last few months, there Is always been a complaint from your side about the late delivery of material at the site, which is alarming.

The major loss is that our commitment with the client is extended, which we face in the form of extra cost, and time, and against the company’s rules. It is not a good sign for us because it is decreasing our company repute in the market.

Apart from this, our company’s poor labor cannot get work for that day, which is also critical. I hope you will understand our problem, and there will be no delay from your side in the future. Thankful in advance.

Yours faithful,


Letter to Vendor for Late Delivery or Supply

Dear Awan Ent

The agreement for the supply of construction material is appraised, and allied items were concluded between your company and our office two months back. However, against the said contract, our office issued you a supply order just after the contract’s conclusion for the delivery of stores at the site.

But despite the passage of a reasonable time of two months, you have failed to supply any quantity out of our supply order. Therefore, it is essential to realize that our constructional progress is suffering very badly due to your negligence, which is ultimately damaging our department’s name.

Once again, you are directed to gear up your resources and deliver the store immediately without wasting any further time. Most importantly, if you fail to deliver the store, the same contract will be entrusted to other contractors on a risk and cost basis. Furthermore, the loss incurred to the contract will be debited against the earnest money deposited in our office by you.

So I hope that you will take this letter as a warning, and complete the supply immediately.

Yours sincerely,

(Your Name & Designation)

Letter to Supplier for Late Delivery of the Material

To, The Supplier,

Subject: late delivery of material

Dear Sir,

It is to have your kind attention to the looming problem at the site due to some delay in the material delivery. It has been two weeks since our last received consignment from your side, and after a day, or two, we submitted our next order for the material to your office on an urgent basis.

As mentioned earlier, it was an urgent delivery case, so we cannot compromise on the late delivery of material at our site. It is mandatory to have material delivered for sufficient work to be kept going as it is a fast-track project, so we cannot tolerate any further delay. After the submission of the order, no action or response has yet been received from your side.

Early action is requested in this regard from your side to carry out the delivery as soon as possible before (Date). If you are unable to perform this order delivery to our site before the mentioned date, please inform us a week before the date so that we can make any other arrangements in the meantime. I will highly appreciate quick action in this regard.

Thanks, and Regards,

Miller Phil, Executive Head

Letter to the Supplier for Delayed Delivery of Purchased Goods

Dear John Robert,

I hope you shall be hale and hearty. The history of our business interaction is marked by profound trust due to on-time delivery or exchange of goods and services. However, unfortunately, a business deal in which I purchased auto parts for Toyota motor cars could not deliver goods despite final payment. In fact, we were expecting delivery of goods yesterday. Hence, the purpose of this writing is to remind you regarding the delayed delivery of invoice number 11223.

I must tell you that further delay will compound my problem as I shall not provide on-time services to my clients. Moreover, being a businessman yourself, you can understand how hard it is to regain the clients’ trust after losing one. Therefore, please make sure that my purchased goods are delivered to me in the next 24 hours. I hope you shall keenly consider my reminder.

Thank you,

Best Regards,

Mr. Gibbs Fernandez

Complaint Letter to Supplier for Delay in Delivery

Dear Mr. Imran,

It is to inform you that we are continuously receiving late supplies from your end. Due to this delay, we had huge losses last month.

We are continuously in contact with Mr. Usman, but we are not receiving orders on time because of his false commitments. Therefore, from now on, your order will be canceled and returned in case of any delay.


Hassan Tahir

Sample Complaint Letter for Poor Delivery Service (Notifying about losses)

To DHL Global Inc.:
Saskatoon, Saskatchewan, Canada

I am writing to complain about a package that I have received through DHL. I had ordered some goods from China for my shop, which was worth an estimated USD 1500. I had trusted DHL to handle my goods safely, securely, and on time.

However, this was not the case. I received my package in two weeks when I should have received it in 5 business days. Furthermore, the package was dented and damaged; it was clearly not properly handled during handling. A portion of a result, the goods were damaged.

This is absolutely unacceptable. As a business, I rely on DHL regularly to provide my packages. I expect them to arrive in good condition, and I expect them to arrive on time. I am extremely disappointed.

I ask that I receive compensation for this, as I have lost money due to your worker’s negligence.
I also hope that this does not happen again; otherwise, I will change delivery services.


Your Name

Warning and Complaint Letter to Supplier for Short Supply, Delayed Supply

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2 thoughts on “Complaint Letter to Supplier for Late Delivery of the Material at Site”

  1. Hi, my name is Sunitha Sarfaraz. I was looking for email content for a delay in shipment to the supplier. He has given us a reason as the production has been stopped at the mill and therefore would be a delay in the shipment arrival by 2-3 weeks and we are not happy about it

    1. Dear (name of supplier),
      Regarding your call/email/letter about the delay in the ordered shipment of (material name), we want to inform you that we cannot understand why you committed timely delivery when you knew that you could not fulfill. Therefore the delay is not only of hours or days it is for 2 or 3 weeks. As you a supplier you can understand this order is a lifeline for our company, and we cannot afford to stop our operations because your production is stoped. I request you; please make an alternative arrangement for our order to fulfill your commitment asap. I hope you understand and oblige our supply agreement.
      Sincerely Yours,
      (Your Name)

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