Category Archives: Apology Letters

Apology Letter to Principal for Ragging

Format Of helping senior students who has nothing to do with those activities of ragging and still are on red list of principal

Request Letter To Principal To Reconsider Names Of Students Who Caught While Ragging

Respected Principal,

With due respect, I wrote this letter to request you to reconsider names of the students who have been caught recently in the ragging case. As a head girl, I have to interact with all of the student body and am aware of how most of them are.

The ragging incident which happened last week was definitely a shameful act and whoever was involved in it should be definitely punished. However, two boys of A level Year 1 came to me and told that they were only standing when the ragging was taking place and were not the part of it. I am well aware that according to the rules and regulations of the school, it is every student’s responsibility to report any unaccepted event occurring in the campus. But as far as I know them, I am sure that they would never do such thing and would have reported the incident later on.

I request to kindly reconsider their names as it will not be right to punish them for what the rest of the guilty ones did.

Best Regards,

Fatima Aamir

A level Head Girl


Application For Lost Library Book

Following Letter can be sent to teacher or librarian to guide apologize for losing their book and reassuring them to give a new back to them

Apology Letter To Teacher For Lost Book


The librarian, City library

Respected Madam,

With all my due respect, it is to inform you that I have lost my bag along with my valuables. I have lost all my notes and also the book that I had issued last week. I tried my best to get my bag but it was stolen from the college. Please accept my apology as it was not my mistake. As per the policy of the library I will provide the new book within this week.  I shall be really thankful to you for this act of kindness. Thank you.

Yours sincerely,

Miss Tania Martin

Application for Lost Library Book

 Respected Librarian,

With due respect, I issued an SAT book last week for my test preparation. Yesterday, I brought the book with me to the school for returning it. However, during my free class when I was in the ground, I forgot the book over there. When it came to my mind that I have left the book in the ground, I immediately went back but it was nowhere to be found.

I went to the lost and found office, but the in charge didn’t receive any book on that day. Also, I asked other people who were there in the ground at that time but nobody saw it. I am sincerely sorry for disappointing you. You can look into my previous issuing history and such thing has not happened even once and I always used to return the books in time.

I am aware that you are disappointed with me for being this irresponsible. I am ready to pay the fine and I request you to kindly let me borrow books from the library in the future. I assure you that such thing will not happen again. I hope you accept my apology.

Best Regards,

Fatima Aamir

A level year 2

Application for Lost Library Book

Respected Sir,

With all due respect, I am writing this application to inform you that I have lost one of the library books that I issued last week. I issued three books out of which one of them is lost. I have searched in all places but I cannot seem to find it anywhere. The book’s name was ‘The fault in our stars’. I am well aware with the library’s policy that if a book is lost then the borrower can either pay the amount for the book or replace the book with one of their own copy. I will drop by the library tomorrow and pay the amount for the book. I am very sorry that such an incident has taken place. I promise you that it will not happen again.

Please do excuse me.

Best Regards,

Bilal Ali

Sample Letter Declining a Job Offer Due to Location

Format Of request letter to politely decline job offer after acceptance due to location. Sample apology letter to send to a company to reject a job that you have accepted previously.

Job Offer Rejection Due To Personal Issues


The Manager, HR department

Respected sir,

With all my sincere Respect, I am writing this letter to thank you for selecting me for the post of assistant manager. Due to the convenience issue unfortunately I am unable to join the office. I am really thankful to you for considering my talent and abilities and I feel myself lucky but we can never fight with fate.  I really hope that a deserving person may get this seat. Thank you so much.

Yours sincerely,

Mr. Alex john

Sample Letter Declining a Job Offer Due to Location

To: Home Depot
Windermere, Calgary, Alberta

I am responding to the letter of the job offer sent to me. I am very grateful to have received this opportunity and I would like to thank you very much.

As much as I would like to do this job, I must respectfully decline due to the location. I live in the far West End of the city, and it would take me approximately 1 hour and 15 minutes to drive to work. I am simply unable to do this.

If there are any other locations closer to the West End that are available, I am gladly willing to accept those positions instead.

Ralph Whittaker
West End, Calgary, Alberta

Sample Letter Declining a Job Offer Due to Location

Respected Sir,

I came to High Tech Communication Main Office for a job interview last week, and yesterday received a call that I have been selected for the job. However, I am resident of Johar town and the branch of office in which I have gotten the job is in Defense.

When I came for the interview, I did mention this to the in-charge present there but he said that he cannot guarantee me anything. Also,when I received the call for my selection, I asked the manager even then if it is possible for me to transfer to the Johar Town branch but he told that I can only request for a transfer when I have served for more than 6 months.  Unfortunately, the distance between my home and DHA office is quite long and it would be very inconvenient for me the cover it on daily basis so I will have to decline the job offer.

Thank you very much for the offer though.

Best Regards,

Ali Haider



Apology Letter to Client for Delay in Service

Sample letter to apologize the customers for delay in services By Customer Service staff of Online Shopping Web Portal. Also apology letter for delay in services that you offer to clients but now are unable to fulfill that at time like renting a truck or finding a new house.

Apology Letter To Customer For Poor Service


Mr. Ali Shah

Respected sir,

With all my sincere respect, I am writing this letter to make an apology for the delay in processing your request. I know how disturbing it is to not get any response when you have paid for a good in advance. Let me explain you my side sir.

Due to the heavy rain fall from last month internet service is not working properly and we are unable to contact to our dealers. Because of rain the courier service is also not available in most of the areas. We have got your order and we will dispatch it tomorrow. We really appreciate the patients you have got. I request you to accept my apology and give us another chance to serve you. We are again really sorry for the delay and will be thankful to you if you give us another chance. Thank you.

Yours sincerely,



Apology Letter To Client for Delay in Service

 Dear Client,

Three days back you booked our delivery services for delivering you the furniture you bought from Ali Furniture, which is located in Defense, to your house.

We were going to pick up the goods from the outlet and deliver it to you next day but unfortunately, the weather was really harsh so we couldn’t send our boys to fetch the items. Due to the heavy storm, the roads were flooded and it was still not safe on second day so the service was again delayed. After the weather was better and roads were a bit cleared, I immediately send the workers to get your items delivered.

I am really sorry for the inconvenience caused by this unexpected situation but as it is something natural and not in our control so I cannot do anything to prevent this from happening in future. I am also thankful to you for understanding the situation and not cancelling the orders. We hope you will continue to choose us in the future too for delivery service.


Ravi Delivery Service,

25th September 2018

Apology Letter to Client for Delay in Service

To: Jose Alexanderson
Blackcreek County, Montana, United States

Dear Jose,
I understand that you are looking for a home as quickly as possible, and I wish to convey my deepest apologies for the delay in service.

I assure you that I am working extremely hard to sell your home. As we are in the midst of a recession, the housing market has hit a low. There is not much demand for these kinds of houses, especially in Montana which is more of a state for tourism than a state to reside in.

Again I apologize for the delay, please understand that I am doing the best I can in these conditions and I guarantee that I will find a buyer soon enough.

Anthony Saroyan
Saroyan Realty
Blackcreek County, Montana, United States



Apology For Not Attending Church Meeting Letter

Format of apology letter to send to church administration when you have not been able to attend the latest meeting which was made mandatory for you to attend.

Apology For Not Attending Church Meeting

Dear pope,

I am writing to you because you called an important meeting yesterday and you told everyone to try and be there as it was important and I missed it. I am really sorry that I missed this and the reason for me missing this was because my wife went into child labor. We had a baby girl quite healthy. So again I do sincerely apologies and I will be attending tomorrow I will come an hour earlier than everyone else so that you can catch me up on what is happening and what that meeting was about. Thank you for understanding.

May God be with you


Apology for Not Attending Church Meeting Letter

This letter is an apology from my side for not attending the church meeting.

I can understand that I should have been there on time but on the respective day I got struck in an urgent piece of work. I tried hard to finish my work on time but I could not do so. I feel sorry for not being there.

Kindly accept my apology

Apology for Not Attending Church Meeting Letter

Dear Sir,

I was not able to attend the church meeting which was held last week on Monday, 24th September 2018. I had to go out of city due to some urgent personal reason and could not inform the in-charge before the meeting. However, I did send my personal assistant who was present at the meeting and I will ask him later to fill me in on all the details so I do not miss anything important.

Kindly pardon me and hopefully this will not happen again.

Best Regards,

Brandon Maxwell


Sample Apology Letter To Neighbors For Being Loud

Sample Format of Apology Letters To Send To Neighbors After  A part with loud music which must have caused them disturbance

Apology letter for Disturbing Neighbors


Mr. Alex Mike

Dear Alex,

I hope you are doing well. I am really sorry for the last night. I had a party at my home and it went till late night and because of the loud music all my neighbors were disturbed. I know it is not a proper way to live in a community and I am extremely sorry for the inconvenience you have faced. I really appreciate the patients you had last might. I am really thankful to you and I will make sure that this will not happen next time. You have always been such a nice and helping neighbor one could ask for. I wish you all the best and again thank you for tolerating all this. Thank you.

Yours truly,

Mrs. Amy Shawn

Sample Apology Letter To Neighbors For Being Loud

To my neighbors residing at 240 Street:

I am writing this letter in regards to the disturbance that came from my house in the neighborhood last night.

I was hosting a party and some of the guests had gotten into a dispute and began fighting, which was the main cause of the loudness.

I realize that I should have organized this party at an earlier time of day, and I should know how to deal with unruly guests. As an adult, I should know how to behave better. I apologize for ruining everyone’s sleep and I hope that you may forgive me. I sincerely apologize and I can guarantee that an event like this will not happen again.

Yours truly,

Viktor Shoun

Sample Apology Letter To Neighbors For Being Loud

Dear Mr Eric

I feel remorseful for the inconvenience that happened last night. There was a birthday party at our place due to which the children were playing loud music. I was not at home to stop them from making such a racket. When your wife came at our doorstep to complain about the loud music the kids ridiculed her, and I am really sorry for that. I know it is not a good gesture. Being a resident of this society it is my responsibility to take care of my neighbor’s rights. I am writing this letter to you to apologize to you for the misbehavior of my children.

I, on behalf of my children, apologize from the core of my heart. I will also send my kids to your house to personally say sorry to your wife.

We have always been good neighbors and I do not want to spoil our good relations.

Accept my apology whole heartedly.

Sample Apology Letter To Neighbors For Being Loud


Dear Neighbor,

Today the president of society called me and said that he has received a complaint from you last week regarding loud noises from the neighbor house. I sent this letter to you as an apology for creating disturbance these past few days.

Actually my cousin and her children came from America last week and as all the kids are together so they make lot of noise. We try to stop them but you know how kids get when they are all together.

Furthermore, last night we were celebrating my son’s birthday so the noise just got to another level. I am sincerely sorry for the inconvenience we all caused you. Also, my cousin is leaving in two days but even till then I will make sure to tone down the noises.

I assure you that you will not have to complain again and kindly accept my apology on behalf of all of us.


Best Regards;

Fatima Aamir

23rd September 2018

Apology Email For Delay in Project Submission

Format Of Sample Letter To send To Client Informing them about  delay in services. If an assignment due date has passed and student has yet not submitted it the following email can be used.

Excuse Letter For Late Submission Of Document


The head of department, Falcon College

Respected sir,

With all my sincere respect, I am writing this letter to inform you that I have sent the questionnaires to the software industry people and I am waiting for their response. As you know they are busy people and it will take time for them to fill it out therefore I will be bit late approximately 2 or 3 days to submit my final project report. Please allow me to submit the project report 3 days later of the due date. I am trying my best to get their responses as soon as possiblebut for the safe side I need 3 extra days. I shall be really thankful to you if you allow me to submit if after the due date. I am looking forward to our response. Thank you.

Yours sincerely,

Miss Anitha Marshal

 Email for delay in project submission


We apologize for the late submission of your project. It was a huge challenge for our group to complete our project within the given deadline. We were going with good pace and the project was meant to be completed in the given time but then one of our group members fell seriously ill. He remained in the hospital for three years. Due to his absence the task of writing was totally disturbed and that ultimately culminated in late submission.

We are hard working students and have never made any lame excuse. I request you to accept our project. Our annual result relies on this submission. It is a matter of our career. We cannot afford to have bad grades in our final results.

Expecting your cooperation.

Thank You

Apology Email For Delay in Project Submission

 Dear Class Teacher,

Last week you gave us a project on Environmental Pollution which we were supposed to present on Monday, 25th September 2018.

Unfortunately, due to sudden death of a family relative, I was not able to come to school. I have taken leave for a week and will be back by 30th September. I apologize for not informing you about this earlier. I request you kindly give me 10 minutes in your class on Monday to submit my project along with the presentation. I hope you grant me this permission.

I would be very thankful to you.

Yours Sincerely,

Fatima Aamir

Class 10

28th September 2018


Apology Letter To School For Misconduct

Format of letter to apologize from teachers, principal, boss of either a school or work place to whom your attitude might have caused trouble

Apology Letter for Violating School Rules


The principal, Epic grammar school

Respected sir,

With all my sincere respect, I am writing this letter to make an apology regarding the miss behave I did yesterday in the class room. It was totally unintentional and was done in the moment of heat. I know damaging the school property is not acceptable at any cost. I am really embarrassed for what I have done. I have talked  to my parents and they are ready to pay the amount for the broken chair. Being a good student it is my responsibility to take care of school property and to not fight with the students. I promise you that I will not repeat this again and will be a good student. Please accept my apology. I shall be really thankful to you for this act of kindness.  Thank you,

Yours sincerely,

Michael John

Grade 8th C


Apology Letter for my Misconduct Towards the Office

Respected Sir,

I hope you are doing great in health. As you know about the yesterday’s fight, I want t apologize for my behavior at office. All office staff is well aware of the misbehavior of Mr. Salman with me that made me aggressive yesterday. I am really sorry , this is not going to happen again.

I hope you will accept my letter.



Junaid khan.

Apology Letter for Violating School Rules

To the respected principal Mr. Blackford,

I am writing this letter to formally apologize for my behavior in the past week. I have not been following the school rules, and this was a grave mistake on my part. I deeply regret my past actions and I, without a doubt, will not engage in this behavior again. I promise to respect the school, the rules of the school, and my respected teachers. I will engage in class and follow all school rules, and you will never receive any complaints about me again. I ask that you accept my apology and give me another chance so that I may redeem myself and prove that I can be a better student in the future.


Paul L. Polson

Format Warning Letter To Airline

Sample of Complaint Letter to an Airline following an unpleasant incident by passengers. Template of warning letter to the airline company which has let you down by providing inefficient services.

Complaint letter to Airline for Delayed Flight


The manager, Air Asia

Respected sir,

I am writing this letter to make a complaint regarding your flight delay of air bus 308 from Lahore to Frankfurt. It is not the first time that we are facing such issue. Passengers buy expensive tickets because they have important work to do or to be at their desired place for any important reason. But I guess you people do not consider our engagements or tasks important.

I had a very important meeting to attend which I could not because of your poor service. This is not a professional way to deal with your passengers. We are not paying a handsome amount for such blunders. If we are paying well to your airline we expect quality service. The flight was delayed without prior information and we had to wait at airport for 8 hours. No one of the staff member was cooperating with us. I am really sorry but you have lost your quality. I am never going to travel with your airline again. This was my last and worst experience. Thank you.


Mr. Tahir Malik

Complaint letter to airline for delayed flight

Respected Sir,

With all due respect Sir, I am writing this letter to inform you about my experience with your airline.

I had a flight a week ago from Pakistan to Turkey. A very important business meeting had to take place that day and I was flying in a few hours before so I would be able to attend it.

However, such was not able to happen. I was in the waiting lounge ready to board my flight when I got a notification on the screen above me that my flight had been delayed. I was alright since it had been delayed only for a few minutes since the aircraft crew was not ready to fly. I waited for the flight to board but I got no such notification. After an hour or so I got to know from the management that my flight had been delayed for three hours. When I questioned the management why this had happened they gave me no such convincing response and asked me to be patient. I was very disappointed since I had to miss my meeting and was never provided with a reason as to why the flight had been delayed. If I had not gone to the management myself I would have never known it has been delayed this much.

I hope such an event will not happen again and relevant actions will be taken against my complaint.


Seemi Zameer

15th October 2018

Sample Apology Letter for Sleeping On Duty

Sample apology letter for sleeping on duty. Apology letter for falling asleep at work. Security guard sleeping on duty.

Apology Letter For Sleeping On Duty

Dear manager,

I am writing to you because I would like to formally apologize for sleeping on duty. I would like to say that it was down to me not getting any sleep and that I will go to bed early to make sure that I get enough sleep for work but that is not the truth. The truth is I have been sleeping but I haven’t been sleeping well.

I sleep walk and recently it has got worse like I wake up in the middle of the night miles away from my home. I get night terrors and wake up suddenly.  I can say that the doctors have given me an option and I’m going to take it. It is some surgery on the sleeping part of the brain.

After a few months of recovering I will be better. So again I am very sorry and I can tell you that it won’t happen again. Please forgive me.

Yours sincerely,

Mr. Noel Manchester

Apology Latter For Sleeping On Duty

Respected Sir,

I am working here as a security guard since two years. I am writing this to you so that I can apologize for my nonsense behavior yesterday. I know you are angry with me, but I am really very sorry as I fell asleep unintentionally. Please Sir, forgive me this act won’t happen again I assure you.


Nazim agha
Security guard