Below are the templates of payroll correction letters to employees. We provide templates. Please let us know in the comments if you need a new, custom, or different templates for your personal, business, or school needs.
Template 1: Notification of Payroll Correction
[Employee’s Name] [Employee’s Address] [City, State, ZIP Code] [Date]
Subject: Payroll Correction
Dear [Employee’s Name],
I hope this letter finds you well. We recently conducted a review of our payroll records and identified an error in your latest paycheck. I am writing to inform you that a correction has been made to your payroll for the pay period ending [pay period end date].
The corrected amount for this pay period is [corrected amount], and it will be reflected in your next paycheck, which is scheduled to be disbursed on [next paycheck date]. We apologize for any inconvenience this may have caused and assure you that we are taking steps to prevent such errors in the future.
If you have any questions or concerns regarding the payroll correction, please don’t hesitate to reach out to the HR department or your immediate supervisor.
Thank you for your understanding.
Sincerely,
[Your Name] [Your Title] [Company Name] [Contact Information]
Template 2: Payroll Correction Acknowledgment
[Employee’s Name] [Employee’s Address] [City, State, ZIP Code] [Date]
Subject: Acknowledgment of Payroll Correction
Dear [Employee’s Name],
I hope this letter finds you in good health. This is to acknowledge that we have made the necessary correction to your payroll for the pay period ending [pay period end date].
The error has been addressed, and the correct amount has been processed. It will be reflected in your upcoming paycheck, which is scheduled to be disbursed on [next paycheck date].
If you have any questions or require further clarification regarding the payroll correction, please do not hesitate to contact our HR department.
Thank you for your understanding and cooperation.
Sincerely,
[Your Name] [Your Title] [Company Name] [Contact Information]
Template 3: Apology for Payroll Error and Correction
[Employee’s Name] [Employee’s Address] [City, State, ZIP Code] [Date]
Subject: Apology for Payroll Error and Correction
Dear [Employee’s Name],
I sincerely apologize for the error in your recent paycheck. Upon a thorough review of our payroll records, we discovered that there was an oversight that affected your pay for the pay period ending [pay period end date].
I want to assure you that we have taken immediate action to correct the error, and the revised amount will be included in your next paycheck, scheduled for [next paycheck date]. We understand the importance of timely and accurate pay, and we deeply regret any inconvenience this may have caused.
Should you have any questions or concerns, please reach out to our HR department, and we will be more than willing to assist you.
Thank you for your understanding and patience.
Sincerely,
[Your Name] [Your Title] [Company Name] [Contact Information]
Template 4: Payroll Correction – Adjustment Explanation
[Employee’s Name] [Employee’s Address] [City, State, ZIP Code] [Date]
Subject: Payroll Correction – Adjustment Explanation
Dear [Employee’s Name],
I hope this message finds you well. I am writing to inform you that there has been a correction made to your payroll for the pay period ending [pay period end date]. We identified an error in the calculation, which led to an adjustment in your pay.
Upon careful review, we found that [explain the reason for the adjustment, e.g., incorrect overtime calculation, missing bonus, etc.]. Rest assured, the issue has been addressed, and the correct amount has been processed.
The revised payment will be reflected in your next paycheck, scheduled for [next paycheck date]. If you have any questions or require further information about the adjustment, please feel free to contact our HR department.
Thank you for your understanding.
Sincerely,
[Your Name] [Your Title] [Company Name] [Contact Information]
Template 5: Payroll Correction – Late Payment Issue
[Employee’s Name] [Employee’s Address] [City, State, ZIP Code] [Date]
Subject: Payroll Correction – Late Payment Issue
Dear [Employee’s Name],
I hope this letter finds you well. I am writing to address an unfortunate oversight that occurred in the processing of your recent paycheck for the pay period ending [pay period end date].
Due to an internal administrative error, your payment was delayed, and I want to extend my sincerest apologies for any inconvenience caused by this delay.
Rest assured, the issue has been rectified, and your payment has been processed immediately. The correct amount will be included in your next paycheck, scheduled for [next paycheck date].
If you have any further questions or concerns regarding this matter, please do not hesitate to contact our HR department.
Thank you for your understanding and patience.
Sincerely,
[Your Name] [Your Title] [Company Name] [Contact Information]