Request Letter for Accommodation in a University

Below is the Sample Request Letter for Accommodation in a University. When contacting your University, provide your full name, the date you applied and course starting date in order to receive prompt attention. You need to modify this sample according to your needs. These letters can be used by day scholars or hostelites to the student office.

Request Letter for Accommodation in a University by a day-scholar


The office of student affairs,

The Warden (name)

University Hostel Name ()

University name ()

Date ()

Respected Sir/ Madam,

With due respect it is stated that I, (mention your name), is enrolled in your university by the given roll number (mention your roll number). It is stated that it is my second year in the university and I am a day scholar who lives an hour away. I am writing this letter to please allot me the hostel. According to your definition of applying for the hostel, I am not eligible but I live an hour away and as being an engineering student my schedule is very tough. My classes begin at almost 8 am and end at 6:30 pm in the evening.

Having said that, it means that I will have to get up for my classes by around 5 am and leave the house almost by 6:30 am. Last year, my semester was a mess. I was such a bright student in my college times but this travelling is very tiresome. As it is already in your notice, that attendance has around 10-15% weightage in the final grade and that is a lot to be honest. Having failed to reach the class by 8 am sharp due to unpredictable traffic and have to drop my brother on the way home lead to loss of straight 15% of my final grade.

 Not only this, I reach back home by around 9pm and after that I have zero energy left to study or do the assignments. I hardly eat and go back to sleep and then get up the next day at 5am totally tired. This cycle continued for about eight months. I am sorry to say but this has not only affected my GPA but also my mental health and I can not function properly with so much stress, burden and less sleep and it makes coming to university a nightmare.

I hope you will understand my position. I also hope that you will try to accommodate me so that I do not ruin my another semester (which is going to be way tougher than last year). I am looking forward towards your cooperation. I am anxiously waiting for your positive reply.

With regards,

Your student



Request Letter for Accommodation in a University by someone who lives out of city and failed to fill the form on time


The office of student affairs,

The Warden (name)

University Hostel Name ()

University name ()

Date ()

Respected Sir/ Madam,

With due respect it is stated that I, (mention your name), is enrolled in your university by the given roll number (mention your roll number). It is stated that it is my second semester as a freshmen in your university. I am a resident of Saudia Arabia and I used to live in the hostel in my first semester.

However, I forgot to fill the hostel form this semester and due to which, I have not been allotted with a dorm. I have no one in Lahore so reason there by, I can not live with anyone. I have been emailing the residency officer for a while now but I have not received any notification as yet.

So therefore, it is requested to please look into this. I hope you will understand my position. I am looking forward towards your cooperation. I am anxiously waiting for your positive reply.

With regards,

Your student




Letter Asking for Accommodation

Sample of request letter to your firm, company to arrange a free accommodation for you as you only need to stay at a place for a night or two and you will not be able to book something so urgently yourself.

Letter Asking Accommodation for Night

Respected Sir,

I am writing this letter to you so that I can ask for your permission. I am coming to Islamabad on 10th of February and will stay for night as I have an urgent meeting with my foreign clients. So I want you to give me a room for one night only so that I can stay there after meeting.

I know you give rooms on after booking only but this is my request to you. It would be great if you send me a confirmation of my room two days before my arrival.

Hoping for positive response


Mr. kashif abbas

Letter Asking for Accommodation

Respected Sir/Madam,

I wrote this letter to you to request for accommodation for the summer break in university. I am an international student, having no relatives whatsoever in Canada, and staying in the university’s hostel.

However, the hostels are closed for the summer break and I was told by a friend of mine that the university does have alternative arrangements for the international students. I request to kindly arrange the accommodation for me and let me know about the charges that I will have to pay so I can see if they are affordable for me. And if not, then I can look for an alternative option.

You may contact me for further queries and explanations. I would be very grateful to you.

Best Regards,

Fatima Aamir

Year 1

Faculty of Science

Letter for asking permission to stay in Hostel

To: Hostel #4 Supervisor – Nova Scotia National University
Antigonish, Nova Scotia, Canada

My hostel allotment was from October 2014 to November 2018. However, I have taken an extra year to complete my studies. Therefore, I kindly request that my hostel allotment be extended by another year. I would appreciate it very much.

Thank you,
Joseph Kennedy – Hostel #4, Nova Scotia National University
Nova Scotia, Canada

Letter Asking for Accommodation 


The manager, Netsol group

Respected sir,

With all my due respect, I am writing this letter to inform you that I have joined your company last week and I am very much satisfied with the environment and staff over here. One issue I am facing is accommodation, as you know I had to move from Lahore to Sahiwal just because of this job opportunity which I definitely did not want to miss. I request you to kindly give me accommodation. It is very hard for me to stay in hotels or hostels. I shall be really thankful to you if you provide me accommodation considering my issue. I am looking forward to your positive response. Thank you.

Yours sincerely,

Mr. Ahad Khan

Marketing Department

Topic–Request Letter for Accommodation in University

Request for Accommodation in a University

The Warden
New Hostels
Texas University

Respected Sir,

With due respect, it is stated that I have been enrolled to university with remarkable position in merit list. I am looking forward to work hard and experience my time in university.

However, university is far away from my home and I cannot travel on daily basis to attend classes. It is, therefore, requested that a berth be granted to me in new hostels so that I can continue my studies without any trouble. I assure you to abide by all rules and regulations of the university during my stay.

I shall be very thankful to you if you grant me this favor.

Yours obediently,

Savannah Armstrong

Letter Request for Accommodation in University

Student name
Roll number

Respected Student affair’s head!

From the past five years my family has been living in New York due to my father’s posting which is a main reason why I opted for New York University but since he is been moving to California now my whole family has decided it would be a better option for my siblings to go attend school there as the expenses will be bear by my father’s office.

We are selling the apartment in which I am currently residing and I have no other option than to move to dorm rooms of the university as soon as this week ends. I hope you will look into my matter and will provide me with a suitable solution for this. Hope to hear from you soon.



Rooms Booking Application Sample

Application for Hostel/Hotel Guest Rooms booking for the coaches, teams and students of other universities. You can use this letter for meeting room booking, conference room booking for company or office guests as well.

Letter for Booking a Hotel Room

Hospitality Inn,
Mall Road, Lahore

Dear Manager,

With respect, I want to request you to arrange a room for me for three days . I have a very important official meeting to attend and I do not expect any delay or negligence in it from you as you are managing a very reputable hotel.

I shall be very thankful to you.

Your Customer,
Jeremy Bentham

Room Booking Application

Principal/Hostel Wardon

Subject: Guest Rooms Booking for teams from other university

Dear Sir,

It is to be stated that for the upcoming sports event in college, we need more places for accommodation.

In total, more than 9 colleges are have participated in different sports such as volleyball, basketball, cricket, badminton, tennis, dodge the ball etc. Therefore plenty of space for accommodation is required for students and their teachers’ who will accompany them. Since we have no rooms available in our hostels, we need to arrange a guestroom that is nearby our university. For that we need a letter of your permission. We will also have to take care of their security as the host school.

We would be grateful if you take this issue in your consideration.


Sports Coordinator

Rooms Booking Application Sample
Rooms Booking Application Sample

Application for Hostel Room

Respected Principal,

I am writing this letter with a sincere request to provide me with accommodation in one of the hostel rooms. Since it is summer break and everyone has gone to their homes to visit their families, most of the hostel rooms are empty. I will be staying on campus during summer break and require accommodation immediately. I would arrange myself a hotel room but living there for two months will be very expensive and I cannot afford such an amount. My old hostel room is now empty since we will be moving into different rooms once the new semester begins after summer break. However, in the mean time I request you to please assist me and arrange a hostel room for me

I will be very grateful for your co operation. For further details you may contact me at the number given below.

Best Regards

Bilal Ali