I want to cancel the hostel booking and request to please refund the money from hostel warden.
Cancel Hostel Booking With Refund
I am writing to you because I have a hostel booking with you and due to unforeseen circumstances I need to cancel. Is it possible to get a full refund as I would not need the room now?
Application to Cancel Hostel Booking
Dear hostel manager,
I am writing to you because I have booked a room with you and I would like to cancel it. This is because when I did the booking I didn’t have any good relationship with my family to ask them if I could stay with them for a week. However after much talking my relationship with my sister has been fixed. This means that I can stay with her while I am in the city.
I would like to have my deposit that I made on the room back. I am very sorry for the inconvenience. I will be by the hostel sometime in the next few days to pick up my money.
Mr. Raymond King
Application to Cancel Hostel Booking
This is to inform you that I have booked a room in your hostel, but now I want to cancel the booking as I have found a hostel near to my work place. So sorry for that, Hope you don’t mind.
Sample application to principal, manager, supervisor, director or any other related person for allotment of sports room, allotment of booked room, allotment of apartment, allotment of flat, allotment of room for residence.
Application for Allotment of a Sports Room
The principal, Lawrence garden school
With due respect, I am writing this letter to inform you that our previous sports room has been taken by the music society and we are having trouble in managing our thinks. We have no proper place. I request you to allot us a new sports room so we can manage the things properly. Please take a quick action. Thanks
Mr. Carter Mark,
Sports H O D
Application for Allotment of a Sports Room to Director
The Director Operations,
Sharjah Emergency Service,
Kindly refer to the subject as cited above.
It is submitted that sports activities are being organized among employees of Sharjah emergency service for keeping them fit, active and up to the standards of the service. As we are a part of an emergency service, maintenance of fitness is necessary for all so that rescuers could take apart actively and avidly in all rescue operations and related tasks.
In this account, undersigned has been given an additional charge of PTI (physical training instructor). The undersigned has organized various events of games among employees and purchased sports items as well. In order to keep all sports items at safe place and prevent from being stolen and keep them secured from weather effects, a separate sports room is required on urgent basis.
It is therefore requested to you to please give approval for the sports room in the premises of headquarters so that all related goods could be placed with safety and security. These items would be issued to our employees on their demand from the said sports room.
Your immediate response to this matter is required.
I am writing to you to discuss the empty allotments. I would like to rent out the allotments to create or make a sports room for me and my college mates to have some where to keep our sports equipment. On occasion me and my college mates will have a day out of a week and hang out by the allotment playing some sports on the field, football or tennis maybe small game or cricket. I do have the necessary funds to pay weekly or monthly however you would prefer. Many thanks for your help and I look forward to your reply.
Sample request letter to event manager, hotel manager, administrator for providing meeting room, meeting hall, conference room, hotel room etc. Sample letter to reserve a venue, booking a venue or use of venue in office or out of office.
Request for providing Meeting Hall
The office Administrator,
Fine Glass Industries,
Subject: Provision of Meeting Hall,
Dear Ms. Sara,
I’m writing this to let you know that we have scheduled a meeting with some renowned contractors on coming Monday, 12th Dec from 02:00PM-04:00PM here in our office.
Could you please confirm the availability of Hall no. 4 to conduct the meeting as the number of participants is expected to be around 30 and this Hall has sufficient seating place.
We will also require the support of projectors so kindly also organize the same by coordinating with the IT team.
Appreciate if you could confirm the above before COB today so that I can send the invitation to all the participants accordingly.
Thanking in anticipation.
Letter of Request for Conference Room
Mr. Alex Thornton
Manager Events Management
I am hoping that you are enjoying good health.
This is with reference to our initial meeting at your office dated 22 January, XXX on Monday in the noon. We discussed therein the timings of the proposed halls, charges to be paid out and your services to be offered. I requested at that time to provide me two (2) days’ time before reaching a final decision.
I may inform you that I had discussed the matter with other stakeholders who conveyed their consent in favor of your hall.
You are hereby requested to provide us with Meeting Hall ‘A’ on 30 March, XXX on Tuesday for our Annual General Meeting from 12 p.m. to 4 p.m. As per our understanding, the tea arrangement shall be offered by you. We are enclosing the pay order for advance booking purposes.
We are looking forward to receive spectacular services from your good honor.
Sample letter to manager or customer care officer, airline representative, airline franchise manager for cancellation of air ticket, refund air ticket due to illness or any other reason.
Sample Letter to Cancel Flight Ticket
The Customer Care Officer,
I am writing this letter to inform you that I purchased three flight tickets of first class for a flight of your airline going to New York on May 23rd as I planned to travel with family to visit some relatives there. But, unfortunately due to ailment of my daughter I cannot go according to plan. I know that you have a policy of refunding payment in case of cancelling the tickets at least 48 hours prior to the takeoff time. Keeping this in view, I request you to cancel my tickets and refund my payment. I am a frequent traveller and a loyal customer and this favor will increase my loyalty to a great extent. I thank you in anticipation.
Sample Letter Cancellation Air-Ticket
The manager, AM travellers, NY
I am writing this letter to inform you that we have booked tickets from NY to LA through your travel agency, but because of some urgent piece of work we have cancelled our tour, I know it is not good to inform at the end moment but we have some serious issue at home, I request you to cancel our reservation and pay back the amount. I am again sorry for the inconvenience. I shall be really thankful for this favor of yours.
Sample application letter for cancellation of booking or booked items like car booking, home booking, purchase booking, laptop booking etc.
Car Booking Cancellation Letter Sample
Respected booking staff,
I am Albert and I booked a new Honda civic last week through a phone call. I am writing this letter to cancel that booking. I already did give your company a phone call but they asked me to send a letter to the booking department. The electronic receipt for booking of the car is attached with the letter. Please cancel my booking and let me know once it’s done.
Flat Booking Cancellation Letter Sample
The Managing Director,
I am sorry to apprise you of the cancellation of my booking for flat in your plaza. I have carefully examined the terms and condition mentioned on the booklet while completing other formalities and documentation in your office. These conditions do not suit me and my present resources prevent me to deposit monthly installments which are beyond my approach.
It is therefore requested that my booking for flat at Eden Heights may please be cancelled with the return of my dues at your end (if any).
Your cooperation in this regard shall be highly appreciated.
Apology Letter for Cancellation of Flight Booking
United States of America
My name is Marshal and I booked a flight to Chicago yesterday and today I was not being able to catch the flight due to some family business. I am writing this letter to apologize for my behavior. I hope this will clear the air.
Booking Order Cancellation Letter
The Manager Operations,
Three Stars Electronics,
It is to inform you that I want to cancel the booking of one number of washing-machine from your company, on account of some unavoidable circumstances. Previously, I had requested your customer dealing department to send me a washing machine. My order No. was 0000.
It is therefore requested to please cancel the aforementioned booking order.
Thank you for taking the time and respond to this letter. If you require any further information, feel free to contact me.
Sample letter to hotel for booking of rooms for stay, meeting, date etc. You are writing letter to hotel manager for room booking with advance payment online locally or in abroad country. Normally hotels book rooms in advance because on spot there may be no place. So you can use below letters to book rooms for your boss, company, party, partner, event or any other purpose.
Write a Letter to Book Room in Hotel
To, The hotel manager
I hereby write you to reserve a room for tomorrow. I will visit your city for a business tour and I’ll need a place to stay. Your hotel has a good reputation for the services you provide. Hence, I would like to book a room for two days in my name. The room should be airy and well-maintained.
I will pay the charges as soon as I arrive there.
Letter for Hotel Booking Confirmation
The Manager, Pearl Continental.
I wish to apply for advance booking of two rooms in your hotel on 30th November. As we have planned our trip to hill station in the start of summer vacation of our children and we need to stay in two room i.e. one for the couple and the other for children. Furthermore, you are requested to please complete the process of reservation and let me know its confirmation by tomorrow so that I could be able to apply for leaves in my office. I am also depositing the room charges online through internet banking facility as mentioned at your website.
Letter format for Booking a Hotel Room
To, The manager, Sea View hotel, LA
I am writing this letter to you to reserve a room in your hotel, I want double bed room with internet connection and in room services, I will be arriving to LA on 5th June and our departure date will be 9th June, we are two person. I am informing you this a month before to avoid any inconvenience. I have attached my ID card copy along with this letter. Thanks
MR. Mark John, Miami
Letter to Confirm Booking of Room in Hotel
The Edge Hotel United States of America
I am William I booked a room yesterday for the stay of 3 people. I am writing this letter to get confirmation and status of my booking as I will be arriving this afternoon and I need to get the room immediately. Kindly inform me about the status of my booking process.
I hope you will reply me soon as to save me from any inconvenience.
Rooms Booking in Hotel
To, The Manager, XYZ Hotel.
Sir, It is stated that me and a few of my friends live across the country and have come to Toronto just for the sake of the infamous hike mountain and the snow. Indeed our country is very beautiful. I searched on the internet, trying to find some hotels where we could stay and your hotel’s name came up on the top because of the facilities you provide and because of the customer ratings.
I would therefore happily like to book three rooms for almost 9 people over the period of the Christmas break, kindly reply back with the confirmation letter.
I have money ordered you the advance payment for the bookings as well.
How to write a letter to cancel hotel booking of trip after in change of tour plan, flight missed or any other medical reason etc. cancel hotel reservation without penalty.
How to Cancel Hotel Booking in Make my Trip
The hotel manager
I am sorry to inform you that I will not be able to enjoy your hotel services today. I had booked few rooms for personal use and paid dues in advance. However, because of some reasons I will not be able to utilize those rooms.
It is therefore requested to please cancel my booking at your hotel place. Return of the funds as per your policy is also requested.
Thank you very much for your time and consideration.
Letter for Cancellation of Hotel Reservation
I want to say that, the official meeting which I had in your hotel has been cancelled. So, I want to cancel the booking of the room which I got booked for the purposes of that meeting. I shall be very thankful to you.
How to Write a Letter to Cancel Hotel Booking
This is reference to booking of a room in your hotel which was done a few days back from Birmingham. With due respect I want to request you to cancel this room booking, and return me the money I paid while booking. The reason behind this cancelation is that, I have some emergency in my family due to which I won’t be able to visit London. Since, I am needed here for several days, so I can’t even extend the date of my stay, so kindly consider my request, and cancel the booking. Hoping for a good response.
How to Write Booking Cancellation Letter to Hotel
I hope you doing well. I have booked a room in your hotel which unfortunately I have to cancel now. I planned to visit the city with my family but due to bad weather conditions we delayed our trip and had to stay here. I am feeling bad to cancel the reservation but there is nothing I can do right now. I would love to book a room in your hotel whenever I will be getting a chance of visiting the city. I hope you will cancel my reservation the moment you got this letter. I apologize for the inconvenience you faced because of me.
Letter of Cancellation for room Reservation
This letter is to inform you that I don’t need the room now as i have reserved that for my family from 24th Feb to 1st March. But due to some reasons they are not coming to Lahore, so please cancel my reservation. Sorry for inconvenience.
Sample letter to inform the client that your booking is confirmed in hotel. Letter from hotel management to the client for the confirmation of the booking of hall for he has applied earlier. Sample Letter for Booking Confirmation from Hotel, Restaurant, Casino, Guest House.
Booking Confirmation Letter from Hotel
This is Manager of Holiday Inn Hotel writing. You applied for the reservation of the large outdoor hall on 18th of June, 2015. It is to inform you that we have accepted your reservation for the large outdoor hall. Please confirm the following details. The hall will be booked under your name from 20th of June to 23rd of June. It has a capacity of 300 persons. Under reservation only dinner will be served. Also the refreshment will be served every four hours. Anytime apart from it ordered will bear extra charges apart from the booking charges. The hall opening time will be 9 am and the closing time will be 9 pm. It is to inform you that the hotel management reserves the right to cancel this booking anytime required. Any loss that may occur during the event shall not be covered by the hotel management. The client will have to pay 50% of the payment in advance and 2% of the payment will be submitted as security which will be returned when all the payment is made.
We look forward to welcome you on the upcoming day. We can assure you that the event will be carried out properly without having any issue and you shall receive no complain from our side. We thank you for giving us such opportunity to serve you on a event.
Letter for Booking Confirmation
The manager, Atlantic hotel, US
I am writing this letter to check the confirmation of my reservation for 3 days event taking place in your hotel. We have booked 8 rooms for our guests and one conference hall for 2 days. As it is a big event so we are expecting perfect arrangements for the event. Please find the customized menu for the conference hi tea and list of all the guests along with their relevant information. Kindly refrain from any sort of misunderstanding. You can directly contact our coordinator for further queries. Thanks
Team Management, Nestle
Letter From Hotel to Confirm Reservation
Mr. Sam Hood
Dear Mr. Sam, hope you are doing well. We have just confirmed your booking. Kindly reconfirm it to avoid any inconvenience.
1 x Double king size room
1 x extra mattress
3 days and 2 nights
We hope that you will have a great time with us. We are looking forward to your arrival.
Manager, Sun lagoon hotel
Letter from Hotel to Confirm Reservation
To: Chase Irving
Newfoundland and Labrador, Canada
Dear Mr. Irving,
We wish to inform you that your payment has been received, and your reservation to book a room and conference hall at Labrador Inn on November 1st, 2018 has been confirmed.