Tag Archives: Complaint Letters

Complain Letter to Society for Water Supply

Sample Format of complaint letters to send to department of government housing society when the water that government is supplying is not up to the standard and even proving to be hazardous for human beings to consume

Complaint Letter to Government Housing Society for Water Supply

To: Complaint Dept. of Government Housing Society

I am writing this letter in regards to the quality of water in the housing society. I have concerns about the quality of the water.

As of late, the water has an extremely strange smell and has had detrimental effects on my family’s skin. I have noticed that this may be due to the extremely high salt concentration which is causing dryness of the skin. The water itself has a slight brownish tint, which makes it difficult to wash clothes with.

I urge the Government Housing Society to have the water supply tested for any toxins or other issues which may be causing the recent changes in the water. If any are found, please treat the water or switch the water supply immediately as this is a major health hazard.

I look forward to your reply.


Ryan Pavlov

Complain letter to society for water supply

Respected Sir,

With all due respect I am writing this letter to inform you about the condition of the water services in our society. We have been facing much trouble since a month because we have not been getting proper water supply. In the morning when my children and husband are getting ready for their school and office there is no water. Even when we do get water it is very unclean and unhygienic. It is difficult to take showers because one minute there is water and the next minute it is all gone. The water supply issue is becoming a hurdle for us since we are not able to wash our clothes and clean our houses. We have to pay extra amounts for water tankers which are very expensive and problematic. I talked to my neighbors and other society members and they have been facing the same problem.

I hope this issue will be brought to notice by the council and will be resolved soon.

Best Regards,

Fatima Amir



Complaint Letter to Municipality About Tree Cutting

Format of complaint letter to the municipality about the deforestation that has been happening around in your areas, Trees are being cut down with anyone giving any explanation to government. This calls for a serious action taken against them

Letter to the municipal corporation informing him about excess cutting of trees

To: Donald Caugh
Municipality of Lauderdale

I am writing this letter to express a great concern of mine regarding the excess cutting of trees by the municipality. I am an environmentalist and I think this to be a grave problem.

I am aware that trees must be cut in order to build the new roads and buildings; however there is no system in place to replace the cut trees.
For example, in many cities after road construction is complete the entire road is lined at the side with new seedlings. This prevents detrimental effects on the land such as landfall and erosion. It also ensures clean air by preventing the buildup of carbon dioxide in the atmosphere, especially with all the cars driving on the new road.

To conclude, I do not believe trees need to be cut to the great extent that they are being cut now. The municipality must lower this. When there are trees being cut, there needs to be programs in place to replace them elsewhere.

Jean Wiley
Fort Lauderdale, Texas, United States

Complaint Letter to Apartment Manager for Noise

Format of sample letter to file a complaint against the loud neighbors to the apartment manager. Telling them how they have created a ruckus where you live and their loud noises even at night are making it difficult for you to sleep.

Complaint Letter to Apartment Manager for Noise

The Apartment Manager,
XYZ Apartments.

Respected Sir,
It is stated that since a couple of weeks now, the tenants that reside right above my apartment are a bunch of spoiled teenagers who don’t understand the ethics and don’t possess the manners of living in a building.

Every night after 12:00 Am the tenants decide to hold frat parties in their apartment, where almost a dozen of teens come and go frequently, loud music, banding, screaming are a part of the noise issues they are causing.

Kindly ensure that the issue is resolved as soon as possible. Since I live with my family my children experience problems whilst sleeping in the night and that is highly unbearable. I suggest you to address the teenagers on your own before I take extreme measure myself.

Thanking you,
Tenant (Block C).

Complaint Letter to Apartment Manager for Noise

Dear Manager,

I wrote this letter to you to file a complaint regarding the noise in our neighborhood. Since 2 weeks, there have been a lot of noises coming from our neighbor’s house.

In the beginning, I ignored it thinking that it is temporary and they might be having guests so that’s why there is a lot of noise. As this has never happened before so I decided to let it go. But even after one week, they did not tone down on all the noises. I went to their place and talked with the residents; they apologized and said that this will not happen again. However that was not the case. The noises are just getting worse. Even at night time they play loud music, which makes sleeping difficult for us. My daughter has her exams at the end of month and if this keeps on going on then she will not be able to concentrate on her studies.

I request you kindly talk to them about it or I will have to take legal action against them. I hope I will not have to go that far.

Best Regards;

Ali Haider

23rd September 2018


Complaint Letter About Delivery Service

Following Letter can be use by customers who are not satisfied with the delivery service of an online shopping portal.

Complaint Letter for Shipment Delay


The manager, Daraz.PK

Respected sir,

With due respect, this letter has been written to inform you that I have placed an order through your website 3 weeks ago. I have also paid the amount through credit card but still I have got no response from your end. I have called several times on your company’s number but I have got no response. What kind of service are you providing to the customers? I am waiting for my goods from last 3 weeks. This sort of unprofessional behavior can result into losing your customers. Please find attached receipt of the items. Please respond to my request of refund me the amount I have wasted on your site. I hope you will take action to my complaint as soon as possible. Thank you.


Mr. Ali Shah

Complaint Letter About Delivery Service


28 days back on 18th September 2018, I placed an order on Daraz.pk. While I was confirming my order, it was mentioned that I will receive the package within 3-5 working days. Even after 3 weeks, I did not receive my order and whenever I used to call the helpline, they would respond me with the same dialogue every time, ”Your order has been dispatched and you will receive it within 2-3 days”. Just yesterday, the delivery man came to deliver the items and took 4500 PKR from me. When I went back in and checked the items, I was very disappointed to see that one item which was made of glass was broken. Also, I totaled the price of all the items, just to find out that delivery man collected more amount from me. To say I am disappointed would be an understatement. This is the first time when I ordered from your website. I demand refund of the extra amount taken by delivery man along with the amount of broken item in my package. You can contact me for further information. I will be looking forward to your response.



Best Regards;

Fatima Aamir

Contact _________



Sample Letter to Contractor to Start Work

Following letters can be used to complain to contractors if the work is being delayed. When a project is resumed and the company needs to inform the contractors then this is the template for you.

Complaint Letter to Contractor To Start Work Immediately


Mr. Alex Foley, Empire constructions

Respected sir,

We are writing this letter to make a reminder regarding our project. As per your demand we have paid 50% of the amount in advance and you were supposed to start the construction of our new building in at the start of t. is month.  Now 2 weeks are passed but you have not started the work. You are supposed to finish the project by the end of November as per the contract. Kindly start working on the project as soon as possible otherwise we will hire another construction company for our project. Thank you.


Mr. Sam John

Sample Letter to Contractor to Start Work


You are hereby informed that the company has decided to resume the construction work at our project which was indiscriminately stopped due to budget deficit. We need this project to be completed in six months. Kindly start the work again as soon as possible. The construction material along with the machinery has already reached the construction site.

Kindly reply.

Complaint Letter for Poor Sanitation

Following Letter can be used by residents of localities where municipality has ignorant attitude towards necessary living conditions of the area

Complaint Letter For Insanitary Condition


The administrator, Alliance school system

Respected sir,

With due respect, it is to inform you that the taps and flush system of our newly constructed washrooms are not working properly and because of this there is no proper sanitation system over there. It is highly unhygienic for students and it also affects the image of our institute. Kindly replace the taps with the new ones and also sent the plumber as soon as possible. This work should be done by the weekend. Thank you.

Yours sincerely,

Mr. James Wrath,

Building in charge

Complain letter to society for cleanliness

On behalf of all the members of this society, I am writing this letter to you to register a complaint about the poor cleaning operation of this society.

Sir, we are facing the issue of bad cleaning for the last few months. The residents of this society have already complained about this issue many times. The Cleaning and Waste management committee is performing so badly. Due to their negligence, the streets of our society are becoming filthy. The garbage collectors visit our streets once a week. Their behavior with the society members is also not encouraging. The streets are packed with heaps of garbage and there is no one to clean all this mess. Now, it is the time to find a permanent solution of this problem.

This is a serious issue and it demands an immediate attention. The administrations of this society must expel all those workers who are insincere towards their job. Moreover, society needs more cleaners and sweepers because the population of this society has increased considerably over the last few months.

It is requested to you to pay attention to this grave issue.

Kindly take immediate note of our complain

Thank You

Complaint Letter to Society for Cleanliness

To: Management of Co-operative Housing Society

I am writing this letter as a complaint in regards to cleanliness of the housing society. The streets are littered with trash, and none of the society workers are here to clean up the streets.  There is also no proper garbage disposal in the area.

This has detrimental effects not just aesthetically, but also for health. It is no new fact that littered garbage carries disease and can attract unwanted pests.

If this unprofessional and uncleanly practice continues, I fear that in time this housing society will end up like a waste dump.

I politely request the Society to issue proper waste management services and to make waste disposal more accessible in order to prevent littering.


Jessica Peterson

Letter of Complaint about Garbage Disposal

 To the Environmental Authority of Punjab,

Respected Sir,

I am a resident of Wapda Town and my house is near gol chakkar. The area is quite populated and a very lively place as a hospital is also located here along with local primary schools and markets. Anyway, the purpose of writing of this letter to you is to file a complaint about garbage disposal near the above mentioned location.

The garbage from the society, hospital, and market is all dumped in a abandoned park which is exactly in the center of all the locations. In the beginning, no one paid attention to this issue, as it did not seem to be a major one, however with time, this whole situation is just escalating. The garbage has not only started to distort the cleanliness of the area but is also causing health problems and the odor is just unbearable.  There are no many flies and insects which roam on it and cause serious health diseases. There are small children who study at school, people who come for their treatment at the hospital and let’s not forget about the civilians.

All of us are being affected by this situation. If this issue is not addressed immediately, it will only start to cause bigger problems. I request you to kindly address these issues immediately as all of us are really disturbed by it. You can contact me for further details. I would be very thankful to you.

Best Regards,

Ali Haider

Address_______        Contact______

Complaint letter to society for cleanliness

Respected Sir,

With all due respect Sir, I am writing this letter to inform you about the cleanliness of our society.  The condition of our society is deteriorating day by day and now it is unrecognizable.  This has been happening since a month or so and no such action is being taken.

There is garbage everywhere from plastic wrappers to soda tins. The janitor does not come anymore to sweep the floors or pick up the garbage. Instead many households just leave their trash on the streets or outside their lawns. It is such a displeasing site. The gutters outside are not being maintained either and the water is now flowing on the streets. Children that play in the streets in the evening are not able to come out anymore because of the smell and germs outside. Trash is just scattered around our street and a lot of it is now rotten.  It is difficult to cross the streets when we go out since unclean water is flowing and bags of garbage are thrown here and there.

I hope this letter will bring to your notice the condition of our society and certain measures will be taken to improve the cleanliness and hygiene of it.

Best Regards,

Seemi Zameer

15th October 2018


Complaint Letter for Non Refund of Money

Sample complaint letter for not receiving admission fees refund from school/college or university after cancellation of your admission.

Complaint Letter for Non-Refund of Admission Fees

Dear Sir,

I am writing to you because I would like to make an official complaint. My name is Miss Naomi Steal and over the past two months I have been trying to get my refund back of admission fees. This is because I paid for the year fees but at the last minute due to very personal reasons I am not able to attend and so I started to send an application of getting my money back. I was told in my last letter that my application had been accepted and that you are going to pay me the admission fee back.

It has been two months since then and I have sent multiple letters of reminders. I have to say that if I don’t get my money back in the next week I will be taking this to court and I have the letter that says you will pay by the end of last month. I hope that you will do this as am sure you don’t want the hassle any more than I do. I look forward to hearing back from you.

Yours sincerely,

Miss Naomi Steal

Letter for Correction of Date of Birth in School Records

Sample application letter to principal, headmaster, head teacher for correct of your birth date in school/college/university etc.

Email for Correction of Date of Birth by Parents

Dear head teacher

I am writing to you because I have recently had my three children admitted into your school and it has come to my attention through my kids that they are in the wrong years. This means the date of births has been mixed up and they are in the wrong classes. I am going to tell you the correct year for each of my children so that they can be in the correct class and be learning the correct level of knowledge. Joseph Shaw is 01. 06. 1994 Stephen Shaw is 25. 03. 1996 and finally Asma Shaw is 07. 05. 2005. I hope that you will sort this out and I look forward to your reply.

Kind regards

Miss Sapphire Shaw

Letter for Correction of Date of Birth in Documents

Respected Sir,

I’m writing this letter to you so that I can inform you that as I’ve received my result card and certificates yesterday, my date of birth is written wrong on it. So please I’m requesting you to correct my date of birth in all documents as it was written by mistake. Otherwise I’ll face difficulty in future regarding my school documents.



Anam khan

Complaint Letter Regarding Shortage of Manpower

Letter to contractor for shortage of manpower. Letter to project contractor asking for more labourer with warning or ultimatum.

Letter to Owner Regarding Shortage of Manpower

The Factory Owner.

From all of the workers here, I beg to say that we are facing shortage of manpower at a big scale. Since the arrival of the new cranes it has been pretty hard for the 11 of us to control the furniture moving phase over here.

We just received word that there are a few more cranes moving in today and need to be allocated to their respective parking as soon as they arrive. Before the workers here get ill and physically burnt out, I am requesting you to kindly hire a few more laborers and bring them over to the factory as soon as the cranes arrive.
Approved request shall be highly appreciated.

Yours Truly,

Letter Regarding Shortage of Manpower

Dear Sir/ Madam,

I am writing to you because I would like to make an official complaint about the shortage of manpower. I only have so much time I can put into the oil rig. If you want this oil rig to continue to operate then you need to hire more people to help me look after this rig and help got it into better condition than it is at the moment. We need new equipment and more time to install them. This whole oil rig needs new alarm system for gas and radiation leaks.

You also need more people not only just to mend the rig but to keep it running in the engine room to make it work smoothly. I do hope that you take action and hire more people. Otherwise this oil rig will have to be shut down.

Yours sincerely,

Mr. Jacob bosh

Complaint for Damaged Goods

Sample letter to complaint for broken goods, damaged goods, missing items etc.

Email to Complaint for Damaged Goods

Dear store manager

I am writing to you because I would like to make a complaint for some damaged goods that I ordered. On the 12th of November of this year I went into your shop and ordered some fishing rods and some tack. When they arrived I opened the fishing rods and one of them the most expensive one was broken. Now when I went into the shop you assured me that this wouldn’t happen. But it did and now I am out of money to get a new one so I would like you to replace it or give me a full refund. Or I will take this up further. I will be by the shop on the weekend to discuss his more face to face.

Yours sincerely

Mr. Royal

Letter for Complaints for Transit Damaged

The Cargo In charge,

Union Cargo,

Mumbai, India.

SUBJECT: Letter of Complaint for Damaged Transit

Dear Concerned,

Most humbly, it is stated that our transit, received at undersigned office via shipment no. XCTS45 was damaged as received. This is the second time our shipment of high value is damaged by your freight service. We have been in agreement of availing your services since last year. We are very regretful that your services are not being provided with contracted quality. I want to register a complaint against this negligence, as it cost this office a huge amount. Kindly maintain the service quality according to the agreement. Hope you will look into the matter to avoid any future inconvenience.

Yours Sincerely,