Complaint Letter to Authority ,Complaining About the Increased Prices of Services

Sample Letter complaining regarding the increased fares. This can be used by anyone who is facing problems regarding increased food prices at school cafeteria/ anyone who is facing problems regarding increased public transport/anyone who is under financial stress due to increased fee at school.

Complaint Letter to Principle Complaining Regarding Increased Prices of Food and Drinks at the School Cafeteria

School’s Name,

School’s Address,

Respected Principal,

I, sender’s name, write to you in order to inform you regarding the absurdly increased prices at the school’s cafeteria. I am writing on behalf of the whole student body,which also agrees with me that this increase in the price of food items is outrageous.

Most importantly our school is a trust school, meaning that most student’s are either on financial aid or scholarships. For these students such an increase will be a huge burden. Not to mention that the food quality as well as quantity has also been neglected recently. Not only the students are forced to buy small quantities at such high prices but they are also forced to eat food that is highly unhygienic.

Many student’s have started to skip lunch due to this increase and undoubtedly this will also effect their health as well as academic performance. I request you to please communicate our concerns to the cafeteria employees and also reduce the prices as well. Hoping for you to understand our concerns.

Yours Sincerely,

Sender’s Name,

Sender’s School ID and Class,

Date.

Complaint Letter to Public Transport Company Regarding Increased Prices of Buses’ and Subway’s Fare

Public Transport Company’s Name,

Address of the Company,

Recipient’s Name,

Recipient’s Designation,

Respected Sir/Madam,

I,sender’s name, want to inquire regarding the unannounced increased in the fares of public transport.

I have been travelling using the same bus for over 5 years and have been giving fare ever since. Unfortunately, the fare has been increased unto 50% which has been effecting many daily users of the services. I know many people who avail the services and who cannot afford to pay for such high prices.

I hereby request you to please reconsider the price change as it will be an inconvenience for many daily users. Hoping for a positive reply from your side.

Yours Sincerely,

Sender’s Name,

Sender’s Citizen ID,

Sender’s contact info,

Date.

Complaint Letter to Principle Complaining Regarding Increased School Fee

School’s Name,

School’s Address,

Respected Principal,

With due respect I , mother of ___(student’s name), want to request the School’s Administration to please reconsider the recent increment in school fee.

I have 3 daughters and all of them have been studying in this school for a long time. Being a single mother, I am barely able to meet the domestic expenses as well as pay my children’s tuition fee. The recent increment has effected my monthly budget very badly , therefore I want the school to reconsider this increase or provide my children with a fee wavier.

Unfortunately, if the fee is not decreased I would have to change my children’s school to a more affordable one.

Yours Sincerely,

Sender’s Name,

Sender’s School ID and Class,

Date.



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Letter to Authority Asking for Refund due to Incomplete/Faulty Task

Sample Letter requesting for refund from a company due to incomplete/Faulty tasks been done. These letters can be used by anyone who is not satisfied by the services provided by any contractee/anyone who is has been delivered with expired products/anyone who was provided with products which were different from what was advertised.

Letter by Contractee to Company Asking for Refund due to Faulty

Company’s Name,

Company’s Address,

Recipient’s Name,

Recipient’s Designation,

Respected Sir/Madam,

I, sender’s name, want to request for a refund of my payment as my task was not done on time and the goods that were to be transported were damaged badly.

I have been running a small homemade food company for almost a year. Recently, I signed a contract with your company to send my products to customers living afar. In the contract I had mentioned that the goods had to be carried with utmost care and had to transported right on time.

Unfortunately, my experience has been quite terrible as not only was the food delivered hours after the designated time but was also damaged quite badly. My lunch boxes were broken as well as the food was contaminated. I received a couple of complains from my regular customers and also had to pay them back for providing them with damaged food.

I have faced much losses due to your company’s poor work and my reputation has also been effected badly. I hereby, request a full payment refund and a contract cancellation. Hoping for a positive response from your company.

With Regards,

Sender’s Name,

Sender’s Company,

Date.

Letter by Customer to Company Asking for Refund due to Incomplete Task

Company’s Name,

Company’s Address,

Recipient’s Name,

Recipient’s Designation,

Respected Sir/Madam,

It is to inform you that I, Sender’s Name, recently availed your services. Unfortunately, I did not have a good experience with the services provided.

I ordered 2 pieces of clothing from your website, that had been marketed as 100% woolen sweaters. I payed for express shipping as well but my order did not arrive until 4 weeks when it should have been here in 2 days. Also the goods that I received were not same as the one of the website.I filed a complaint against this on the website but I haven’t received any reply. The particular purchase was also removed from my account history. The customer care is also not attending my calls. The service has been very bad.

I do not want the items and also want a full refund on the payment as well. Please make the transaction as soon as possible so that I won’t have to take the matters further. Hoping for a positive reply.

With Regards,

Sender’s Name,

Sender’s Company,

Date.

Letter by Customer to Company Asking for Refund due to Incomplete Task

Company’s Name,

Company’s Address,

Recipient’s Name,

Recipient’s Designation,

Respected Sir/ Madam,

I, sender’s name, have been availing your services for almost 2 years. Recently, my experience was not good as the medicines mailed to me were expired.

My mother has a heart condition for which I have to buy medicines for her quite frequently. Your services have been of much help as medicines are delivered directly at my house. I placed an order 4 days ago and was delivered today. Unfortunately, the medicines that were delivered were expired.

Therefore, I request a refund from the company. Hoping that the company will improve its services as expired medicines can be highly dangerous for someone who is already not healthy.

Yours Sincerely,

Sender’s Name,

Order Number,

Date.

Complaint Letter to the Higher Education Minister for the Change of Course

This Complaint letter can be sent to any higher authority for example head office, higher education commission, head quaters to complaint about the change of course.

To,

Higher Education Minister

Wapda Town Phase 1

136-B1 extension

Lahore

1st July 2019

The Johar Town

133-H1 Block, main Road

Lahore

Respected Sir/ Madam,

I am writing this letter with due respect and hopefulness that you will sort out this problem as a matter of urgency because it is something that is going to decide my future. My name is, Roshan Khan, and I am current enrolled by the roll number (mention your roll number) in Poly Tech College Lahore. I belong to a very humble financial background and we are hardly being able to run the our household. I have five younger siblings who study in government school. My father does not have a permanent job and my mother is a house wife. My father sold whatever he had to pay my fees for a two year degree program. But later on, I got accepted into my dream university with a four year degree program.

Later, I wrote to the university to refund my fees as I need to pay my fees to the university. My fees submission deadline is approaching and if i do not pay my fees, my admission will be cancelled. My father does not have money to pay to this new university. I have tried connecting to the head of the university to please refund but they are are not listening. Even the college has not started as yet. There are two months for the university to start.

I have submitted all the proves of documents that I can not afford to pay fees to another university simultaneously. My parents and I have been called several timings for the hearing of my whole case but they have not taken out any solution. After several arguments, they are saying that they will only return 50% of my fees refund.

Therefore, it is requested to please look into this matter. I shall be very thankful to you. I hope you will understand my condition and the circumstances I am in right now. I am looking forward towards your cooperation. I am anxiously waiting for you to reply. I am mentioning my number below, you can call me for any further inquiries.

Best regards,

Name of the one writing

Contact number

signature

Sample Letter to an Authority regarding Bullying at Office or Institutions

Sample Complain letter to authority in case of bullying. These letters can be used by office workers/ bullying victims/ relative of victims etc.

Sample Letter to an Authority regarding Bullying at Workplace

Company’s Address,

Company’s Name,

Recipient’s Name,

Recipient’s Designation,

Respected Sir/ Madam,

It is to bring to your notice that I, worker’s name, have been facing regular bullying by the senior employees at the Company. I recently joined the company in hopes of building a good career. Initially I found all the workers very accommodation and welcoming , but unfortunately that did not last long. Soon I was being forced to do work that was not entailed to me. My seniors made me work overtime and complete their unfinished task. The bullying increased to such intensity that as I refused to do their work, the seniors verbally abused me as well as threatened to effect my job. My words can be verified by other junior interns at the company. Please issue warning against the workers whose names mentioned below:

(Mention the names here as well as the designation of the bull)

Yours Sincerely,

Worker’s Name,

Worker’s Designation,

Date

Sample Letter by the Victim Student to the Principal regarding Bullying at School

School’s Address,

School’s Name,

Respected Principal,

With due respect I, student’s Name, of class___ want to bring to your notice that I have being bullied by a couple of students in my section. The bullying started after I failed one of my class due to health issues. Initially I was only being taunted and made fun of, but recently the bullying has gotten worse. My notebooks were torn as well as my uniform was destroyed while I was in PE class. After mustering as my courage I have decided to write you this letter. I hope you will look into this matter and issue warning against these students. 

Yours Sincerely,

Student’s Name,

Student’s ID

Date

Sample Letter by the Victim’s Parent to the Principal regarding Bullying at School

School’s Address,

School’s Name,

Respected Principal,

I , mother of ______, write this letter to you as matter of utter emergency. My daughter has been suffering from physical and verbal abuse at school. As you know that my daughter is physically impaired due to which she is unable to walk properly. She mentioned that two of the girls in her school started calling her names because of her disability and have been making fun of her gait. One day she returned from school in a torn uniform. The bullying has gotten to a point that every other day she has to visit a doctor due to a black eye. I request you to arrange a meeting with me and my daughter as well as issue warnings against the bullies

Yours Sincerely,

Mother’s name,

Mother of _________

Student’s ID

Date



Complaint against Verbal Abuse

This letter can be used by a labor, junior member, senior member, assistant, parent, patient, customer or anyone working in any managerial post, office, hospital, administration or is just a visitor to file a complain against verbal abuse against anyone.

Complaint against Verbal Abuse in Hospital

To (whom it may concern)

Address of Hospital

Date:

Respected Sir/ Madam,

I am writing this with deep regret and sorrow as well as astonishment that i have been visiting your hospital weekly for my father’s dialysis. He is under treatment in this hospital since (number of years). I have had never received complain from your staff but recently, since a month or so, your staff is being very uncooperative and rude. A lot of things have been offending us lately. Whenever i ask your staff to come and check my father’s blood pressure or brief me on recovery and medicines that are supposed to be given to him, they respond in a very rude manner. They start arguing over that they can not visit the patient every day. We pay them to do so. Moreover, at times, even after calling the staff for 3-4 times, they do not come and check over the matter. Such behavior is not expected from such a well reputed hospital which known for its hospitality.

It will be highly recommended and requested that you look into this matter and bring it into your consideration.

Best regards,

(Name of person writing)

Date

Complaint against Verbal Abuse in a shop

To (whom it may concern)

Address of store

Date:

Respected Sir/ Madam,

I am writing this with sheer bewilderment. I never thought to write a letter of complaint to such a well reputed store which is known to hire only professional and educated staff that know how to deal with customers in a friendly manner. I visited your store on (date of visit) to buy clothes and other accessories. I did shopping worth (amount of rupees). However, one of the item was damaged and as per your term and condition its can be replaced if i revisit the store with in 15 days of purchase. I visited your store after one day of purchase along with the original receipt of payment. I showed your counter women the damage and receipt but the way she responded was not acceptable. She refused to even listen to me and my on my further request, she responded back in such a rude manner at front of customers. Not only, did she raise her voice but also used harsh words. Exchanging my good was my right and the matter could have been settled in a well educated manner as well. After intervention of another staff member who tried to settle the matter, that women went away from the cash counter while whispering curse words. This kind of behavior is not at all acceptable or tolerable. Therefore, it is requested to please look into this matter as a matter of urgency. If you want any further details you can call me at (number). I hope i will not get a chance to complain again.

Best regards,

Name of customer

Complaint Letter to Supplier for Poor quality of Product

This letter can be used to complain supplier, manager or any authoratative person for sending in poor quality of clothes, electrical appliances, makeup or any other thing.

To

From

Address

Date

Respected supplier,

I am writing this letter to you with deep disappointment. I came across your store from an online advertisement and upon my further inquiry of your website, I found some really decent reviews of the shirts you had sold. I ordered 3 pack of shirts from your website on (________) and received them by ________ evening. On receiving the package, I was in a state of utter shock. The quality was not even near to of what I had been promised. I ordered shirts of small size but the shirts I received were medium. A part from the issue of the size, the quality was really bad. The cloth was knitted roughly with threads protruding out at different places. I did not expect such an experience from such a well reputed website. It is requested that either you replace my shirts with higher quality and small size or either send back a complete refund. I shall be very thankful to you for your cooperation.

Best regards

Name:

Address of the person complaining:

Complaint Letter to Supplier for Poor quality of Makeup

To

From

Address

Date

Respected supplier,

I am writing this letter to you with deep regret. I have been ordering from your store since a while now. Not only that, I am your gold card holder as well. I received your package yesterday and I am very disappointed. This is not a type of package I would expect from such a well reputed store like yours. I ordered make up from your store of worth _______.

To begin with, it included lipsticks, foundation, mascara and few brushes. The lipsticks were all melted. The foundation was half filled. The mascara had all dried up with very little product inside it. The bristles of the brushes are so hard as if they would cut open my skin. Furthermore, the products had no expiration date on them. I have been flooding your inbox for a while now but have received no reply. I have been calling at the given number but the no one picks up the call. I am so disappointed over your mechanism of dealing with the customers and specially your regular customers. If you do not reply to my email, I am sorry but I will write to your headquarters over how poorly managed and unethical their staff is. I request you to either replace or fully refund.

Best regards

Name:

Address of the person complaining:

Proposal Letter for School Bus Service

Sample format of writing proposal for acquiring a school bus service to the principal\headmaster of school to make parents life easier in the morning as they have to be on time to their work as well which is far away from the school

Proposal Letter to Arrange School Bus Service

To: Principal Robert
California Heights Secondary School
California, United States

I am writing on behalf of multiple parents living in the new Meadow Hills area. It has come to our attention that there is no school bus service that serves the route from our new home in Meadow Hills to California Heights Secondary School.

This is a major inconvenience for all the parents with students living here, as we have to drive a great distance every morning to the area of the nearest bus service.

We respectfully request that you add a school bus service that serves the Meadow Hills area.

Sincerely,
Claire Dawson
Meadow Hills, California
United States

Proposal Letter for School Bus Service

Respected Principal,

I am writing this letter with a proposal to please arrange a bus service for our school community. Many parents cannot pick and drop their students from school. A lot of students do not have cars to reach school and many students have to walk many blocks to reach the school or go home. Using public transportation everyday is very expensive so I request you to arrange a service that will make the student’s lives easier and allow them to reach school on time. With a bus service, students will easily be able to get off or get on the bus at stops and walk to their houses from there. I hope you will consider my suggestion and try to help the student body.

Please do take action and try to resolve this issue as soon as possible.

Best Regards,

Bilal Ali

Letter of Complaint About Garbage Disposal

Complaint Letter To Municipality Officers And Asking them to  take notice of garbage, rubbish disposal in your area which is causing problems for citizens.

Formal Letter Complaint About Rubbish

To,

The manager, dolce housing society

Respected sir,

With all my due respect, I am writing this letter to inform you about the garbage disposal behind our building. It is very unhygienic and it also hurt the image of our society. The smell of the garbage is so irritating and it is also very embarrassing when guests come to our building. I have already written a letter to you but no action is taken yet. I request you once again to take serious action. All the residents are disturbed because of this garbage issue. I shall be really thankful to you if you take action as soon as possible. Thank you.

Yours sincerely,

Mr. Mark John

Building A12

Letter of Complaint about Garbage Disposal

To the Mayor

Respected Sir,

With all due respect, I am writing this letter of complaint regarding the garbage disposal situation in our town. The janitor used to come every day in the morning but now he has not been coming for about a week. This situation is very troublesome since heaps of garbage have started appearing around the whole town. The pungent smell is hard to avoid along with the horrid sight of garbage everywhere. People have no choice but to throw their trash on the streets, leaving hurdles for the residents. I am not able to go on my daily walks anymore and the  children cannot play on the streets either because of this prevailing situation. I request you to please look into this situation and do something about it instantly.

I hope you will acknowledge our situation and resolve the matter soon.

Best Regards,

Bilal Ali

Model Town resident

Complain Letter to Society for Water Supply

Sample Format of complaint letters to send to department of government housing society when the water that government is supplying is not up to the standard and even proving to be hazardous for human beings to consume

Complaint Letter for No Water Supply

To: Jane Pamela
Nevetville Apartments
Lafayette, IL, United States

I am writing to you to inform you that for the past twelve hours there has been no water supply in my apartment. As a tenant with family, I expect these simple facilities to be working at all times. This is a major inconvenience for me and my children.

I request that you fix this issue as soon as possible.

Thank you,

David Salazar

Lafayette, IL, United States

Complaint Letter to Government Housing Society for Water Supply

To: Complaint Dept. of Government Housing Society

I am writing this letter in regards to the quality of water in the housing society. I have concerns about the quality of the water.

As of late, the water has an extremely strange smell and has had detrimental effects on my family’s skin. I have noticed that this may be due to the extremely high salt concentration which is causing dryness of the skin. The water itself has a slight brownish tint, which makes it difficult to wash clothes with.

I urge the Government Housing Society to have the water supply tested for any toxins or other issues which may be causing the recent changes in the water. If any are found, please treat the water or switch the water supply immediately as this is a major health hazard.

I look forward to your reply.

Sincerely,

Ryan Pavlov

Complain letter to society for water supply

Respected Sir,

With all due respect I am writing this letter to inform you about the condition of the water services in our society. We have been facing much trouble since a month because we have not been getting proper water supply. In the morning when my children and husband are getting ready for their school and office there is no water. Even when we do get water it is very unclean and unhygienic. It is difficult to take showers because one minute there is water and the next minute it is all gone. The water supply issue is becoming a hurdle for us since we are not able to wash our clothes and clean our houses. We have to pay extra amounts for water tankers which are very expensive and problematic. I talked to my neighbors and other society members and they have been facing the same problem.

I hope this issue will be brought to notice by the council and will be resolved soon.

Best Regards,

Fatima Amir

 

Complaint Letter to Municipality About Tree Cutting

Format of complaint letter to the municipality about the deforestation that has been happening around in your areas, Trees are being cut down with anyone giving any explanation to government. This calls for a serious action taken against them

Letter to the municipal corporation informing him about excess cutting of trees

To: Donald Caugh
Municipality of Lauderdale

I am writing this letter to express a great concern of mine regarding the excess cutting of trees by the municipality. I am an environmentalist and I think this to be a grave problem.

I am aware that trees must be cut in order to build the new roads and buildings; however there is no system in place to replace the cut trees.
For example, in many cities after road construction is complete the entire road is lined at the side with new seedlings. This prevents detrimental effects on the land such as landfall and erosion. It also ensures clean air by preventing the buildup of carbon dioxide in the atmosphere, especially with all the cars driving on the new road.

To conclude, I do not believe trees need to be cut to the great extent that they are being cut now. The municipality must lower this. When there are trees being cut, there needs to be programs in place to replace them elsewhere.

Jean Wiley
Fort Lauderdale, Texas, United States

Letter to the municipal corporation informing him about excess cutting of trees

To the Municipal Corporation

Respected Sir,

With all due respect I am writing this letter to inform you about the excess cutting of trees happening in our area and elsewhere. I am very fond of nature and it is very disheartening to see nature being destroyed. Recently, I visited a café that I go to every month because of its lovely scenery but I was shocked to see that the whole forest area surrounding it has been cut down and left barren. People do not understand the immense importance of trees and how they need to be protected and conserved. As an educated person I know you understand what damages come when numerous trees are cut.

I hope you will take immediate action to resolve this matter and introduce new laws that will help protect our environment.

Best Regards,

Bilal Ali