Tag Archives: Material

Complaint Letters

Letter for Theft of Material to Manager

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Letter to inform about the theft/robbery of material/equipment/items etc to the manager.

Letter for Theft of Material to Manager

Dear manager

I am writing to you because I have to report a theft. Over the last few days I have been covering for you I have been doing the inventory and managing the equipment and materials. Now I’m sorry that I didn’t notice it sooner but I just didn’t think anything of it as it was very little quantity. The first time I noticed that there was some fabric missing or at least not accounted for. And then yesterday there was some thread missing or not accounted for and today there are scissors and a sewing machine missing.

I am very sorry that I didn’t report it sooner but for the first few days I just didn’t think that it was a big problem and that the material would show up. I hope that you understand and that I also hope that you catch the thief in our team. I am very hurt that someone in our team is stealing from us seeing as we all look out for one another and we are all close. I will see you on Monday.

Kind regards

Mr. Frank Martin

Letter for Theft of Material to Manager

Respected Sir,

It is stated that I’ve received a complaint about theft of some material of Miss Bella Michael from her cabin, this is so sad to hear that you are not managing the office properly. Please take some action against it, as this is unbearable act whoever done this .Find out and ask from security guards as well about it.

Thanks,
Sincerely,

Anna John

Letter for Theft of Material

The manager,
ABC supplies

Dear Sir,

I am writing this with a great concern about our supplies being stolen from the store. Recently, I have noticed that materials are missing from the store. No employee has logged any permission to use said material, which urges me to believe that someone is stealing materials from our company.

I am requesting you to look into the matter and provide us with missing materials as well so that we can continue our work.

Yours sincerely

Shift in-charge
Kanye Brown

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Request Letters

Request Letter for Construction Material

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Request letter for material supply. sample letter of request for materials needed. sample request letter for building construction.

Request Letter for Construction Material

Dear construction manager,

I am writing to you because my construction team is on a deadline and if we keep going the way we are going using our current materials and machinery we will keep getting delayed. I would like to request that you give us the appropriate equipment that we need so that we can move ahead and meet out deadline. We need diggers and tar mac rollers.

We also need more fencing as the area we are doing construction is big and we don’t have enough to cordon it off to the public. We could also use some more tar mac and concrete. I hope that you can give us what we need.

Kind regards,

Mr. Dean Yusuf

Request Letter for Material Supply

Respected Sir,

I’m writing this letter so that I can request you to deliver my construction material soon on the location. I know I have ordered the material for next month but I need that early, as I’m going out of town for almost a month. And won’t available on that date of delivery. I shall be highly obliged.

Thanks,

Sincerely,
Michael Paul

Business Letters

Permission to Supply Raw Material

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Sample request letter to get permission for supply of raw material for construction, production, repair on plant, factory etc.

Permission to Supply Raw Material

To,
The manager, Alex Group of companies, LA

Respected sir,

I am writing this letter to inform you that you have signed a contract with a supplying company but unfortunately the owner is closing his business and he has referred me for your company, I have talked to the manager and he has allowed me to supply raw materials to your firm.

I want a written permission letter as it’s an official need. Please mail me the letter as soon as possible as I have to supply the material on the given dates. Thanks.

From,

Miami supply chains PVT

Request for Permission to Supply Raw Material

Mr. Zohan,
Purchasing Manager,
ABC Inc.
Industrial Area,
Ohio, USA

It is requested that our company deals in pulp used in tissue paper manufacturing. We provide pulp to 40% of the total tissue manufacturing companies in Ohio. The standards of ISO 9001, ISO 9004 and ISO 12675 are fulfilled by the company as its first priority, that is why there is no single complain about the pulp provided by our company. Moreover the discount of 10% is also given to customers with good repute.

Please allow our company to supply pulp as raw material to your company for the production of Tissue papers in your factories. I hope you will reply with a positive response.

Yours Sincerely,

XYZ
Manager Supplies,
ZKB Suppliers Co. Inc

General Letters

Request Letter for Purchase of Goods

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How to write an impressive application to executive engineer for purchase of equipment, goods, supplies, stationary, office equipment.

Request for Purchasing Material

To,
The executive engineer, XYZ PVT, Lahore,

Respected sir,

I would like to bring it to your knowledge that the construction work of the factory is going well but we are running out of the pipes, we need them on urgent basis in order to complete the work in the given frame of time. The labors are continuously asking for the quick delivery of pipes as their work is also getting slow. Kindly deliver the pipes as soon as possible. Thanks.

From,
Mr. Taqi Khan, construction department

Write an Application to Administration for Purchasing of Shoes

The Administrator,
Service Shoes, New Delhi.

Dear Sir,

We have carefully examined the safety shoes of your company and wish to purchase for our seven hundred employee of Mumbai Fire & Rescue Service. As you must have known the importance of safety shoes in a fire service that not only facilitate the rescuers but also save their lives from harmful materials like chemicals, electric cables and burnt wastes. The safety shoes are provided to the staff once in two years and staff has to use them in this whole time period. Mainly these shoes play role during the incident of fire cases.

In this context, we have strong trust on your company and we desire to purchase these safety shoes for our employee. You are also requested to send some sample so that we could finalize the order and submit for further approval from the headquarters.

Looking for your nice cooperation.

Vijay Malhotra,
Emergency Officer (Operations),
Mumbai Fire & Rescue Service

One chair and table required in the office. How to write the requisition letter?

Requisition Letter for the Provision of a Table and Chair

To,
The Procurement Manager,
Sidharth Group of Companies,
Jabal Ali , Free Zone,
Dubai

Sir,

This is to inform you regarding an asset requirement for our newly opened branch in Sharjah industrial area.

We have been provided all the relevant tools and stationeries to start the operation from day after tomorrow for which we are highly thankful.

However, we need one number of a medium sized wooden table and a revolving chair with arm-rest feature. Kindly provide the requested assets at the earliest to ensure smooth operation right from the first day.

Thanks for your usual support.

Best Regards,
Asad Malik,
Admin Officer.
Sharjah Branch

Purchase Request Letter Sample
Request Letter for Purchase

Request Letter for Purchase of Computers

The Purchase Manager,
Blue Chip Textiles

Respected Sir,

I am writing this to inform you that the computers given to conversion process plant department have ceased to work properly because of voltage destabilization yesterday. Due to this, the plant has stopped working and has hindered the conversion process which is causing huge loss for the company. Kindly, approve and arrange for the purchase of these computers immediately so that we can continue making finished product. Your prompt action in this regard will be valued highly.

Yours Sincerely,
Production Manager

Business Letters, Complaint Letters, Contract Letters

Complaint to Supplier for Poor Quality

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Complaint to Supplier for Bad Quality of Construction Material. Request letter to supplier for replacement of poor quality products and materials.

Letter to Supplier for Poor Quality

Dear Sir,

It is to have your kind attention that it has been observed that the material you are supplying from the last month is not up to the desired quality and standard. We have been buying material from some years from you but never encountered such kind of problem before then this time. As we are facing the lack of quality problem we need this to be resolved by you at the earliest.

Recently you delivered us some trucks of cement that consisted of 2000 cement bags. While utilizing that cement out material tester observed clots of cements being coming from bags. It is observed that the cement has been damped and clotting has been taking place inside the bag. So we stopped our work right away and have that material tested. While we tested it is found that the concrete strength achieved by used of that material is under our requirement and below the desired strength. So it is requested that you may replace us that material and provide us a standard material so that we can have desired results.

We will be having more of your material in future based upon your action on this problem. I hope that you will take an immediate action to insulate this problem that we are facing. It is also requested that provide us the material in time as we cannot afford to slow down the progress of the project. We have to complete the project in the agreed time maintaining the standard quality of construction.

Looking forward to a quick action in this regard from your side. Thanking you in anticipation.

Yours Truly,

Project Manager

Sample Letter to Supplier for Poor Quality of Stores

Dear Awan Traders,

This is to inform you that the stores deliver by you in our warehouse last week against our supply order dated 15 jan 2016 has been inspected by our quality assurance team under supervision of the chief inspector. Feeling sorry to mention here that the entire store supplied by you has been rejected by the quality assurance team and they have endorsed on the delivery challan to return the store back and replace it with quality store as per specifications and standards of the contract agreement. Keeping above in view you are here by instructed to replace all the supplied items with quality goods so the agreement is completed in its true letter and spirit. Hopefully you will carry out the task as directed as soon as possible to avoid any inconvenience in the later stage please.

Sincerely Yours,

Amcy Traders

Business Letters, Complaint Letters, Warning Letters

Complaint Letter to Supplier for Late Delivery of the Material at Site

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Sample of Complaint Letter to Supplier for Late Delivery of the Material at Site. Warning for next late delivery contract will be cancelled.

Complaint Letter to Supplier for Late Delivery

Respected Sir,

It is hereby to inform you that as we are your regular client since last few years and we always put demand to you. But since last few month there Is always a complaint from your side for the late delivery of material at the site which is really alarming situation for us. The major lost is that our commitment with client is extended which we face in form of extra cost and time as well as it is against the rules of company. It is not a good sign for us because it is decreasing our company repute in the market.

Apart from this the poor people who are working in our company cannot get work for that day which is also a critical situation.

I hope you will understand our problem and there will be no delay from your side in the future.

Thank full in advance.

Yours faithful,

XYZ

Letter to Vendor for Late Delivery or Supply

Dear Awan Ent

It is apprised the contract agreement for the supply of constructional material and allied items was concluded between your company and our office in the two months back. Against the said contract our office issued you a supply order just after conclusion of the contract for the delivery of stores at site. But despite passage of a reasonable time of two months you have failed to supply any quantity out of our supply order. It is very important to realize you that due to your negligence our constructional progress is suffering very badly which is ultimately damaging name of our department. You are here by once again directed to gear up your resources and deliver the store immediately without wasting any further time. One more thing is also keep in mind that if you fail to deliver the store the same contract agreement will be entrusted to some other contractor on risk and cost basis and loss incurred to the contract will be debited against the earnest money deposited in our office by you. So it is hoped that you will take this letter extremely important and seriously and complete the supply in no time without fail.

Yours sincerely,

Letter to Supplier for Late Delivery of the Material

To,

The Supplier,

Subject: late delivery of material

Dear Sir,

It is to have your kind attention to the looming problem at site due to some kind of delay in the material delivery. It has been two weeks since our last received consignment from your side and after a day or two we submitted our next order for material to your office on urgent basis. As mentioned earlier it was an urgent delivery case so we cannot compromise on the late delivery of material at our site. It is mandatory to have material delivered for a sufficient pace of work to be kept going as it is a fast track project so no delay in its deadline can be tolerated. After the submission of order no action or response has yet been received from your side. So it is advised that an early action may be taken in this regard from your side to carry out the delivery as soon as possible by 21, September, 2015. In case you are unable to perform this order delivery to our site before the mentioned date, please inform us a week before the date so that we can make any other arrangements in the meantime.

A quick action in this regard will be highly appreciated.

Thanks and Regards,

Miller Phil,

Executive Head

Letter to the Supplier for Delayed Delivery of Purchased Goods

Dear John Robert,

I hope you shall be hale and hearty. The history of our business interaction is marked by profound trust due to on-time delivery or exchange of goods and services. However, our recent business deal in which I purchased auto parts for Toyota motor cars could not result yet into delivery of goods despite final payment. In fact, the delivery of purchased goods was expected yesterday. Hence, the purpose of this writing is to remind you regarding delayed delivery of invoice number 11223.

I must tell you that further delay in this regard will compound my problem as I shall not be able to provide on-time services to my clients. Moreover, being a businessman yourself you can understand that how much it is hard to regain trust of any of the clients after it is lost once. Please make sure that my purchased goods are delivered to me in next 24 hours. I hope you shall keenly consider my reminder.

Thank you,

Best Regards,

Mr. Gibbs Fernandez

Complaint Letter to Supplier for Delay in Delivery

Dear Mr Imran,

It is to inform you that we are continuously receiving late supplies from your end. Due to this delay we have bare huge loses last month.

We are continuously in contact with Mr. Usman but because of his false commitments, we are not receiving orders on time. From now on in-case of any delay your order will be cancelled and returned.

Regards,

Hassan Tahir

Sample Complaint Letter for Poor Delivery Service

To DHL Global Inc.:
Saskatoon, Saskatchewan, Canada

I am writing to complain about a package that I have received through DHL. I had ordered some goods from China for my shop which was worth an estimated $1500 USD. I had trusted DHL to handle my goods safely, securely, and in a timely manner.

However, this was not the case. I received my package in 2 weeks, when I should have received it in 5 business days. Furthermore, the package was dented and damaged; it was clearly not taken care of properly during handling. A portion of the goods were damaged.

This is absolutely inacceptable. As a business, I rely on DHL on a regular basis to provide my packages. I expect them to arrive in good condition and I expect them to arrive on time. I am extremely disappointed.

I ask that I receive some sort of compensation for this, as I have lost money due to your worker’s negligence.
I also hope that in the future this does not happen again; otherwise I will change delivery services.

Regards,

Carol Richardson
Lloydminster, Saskatchewan, Canada