Letter for Requesting Extra/Additional Equipment or Materials


Want to request additional equipment, materials, supplies, etc.? We provide you with sample letters to ask the vendor, supplier, company, or boss for requirements. For example, extra materials may be required for additional work, alterations, material quality, etc. In the same way, you may need additional equipment to excel in the operation, boosting production, accomplish deadlines, etc.

Letter for Requesting Extra/Additional Equipment

Dear Sir,

I want to inform you that we need some extra equipment to complete the project timely. I request you to provide the following equipment on a priority:

Description Quantity

Item name 1 3

item name 2 5

item name 3 23

Please provide the above-specified equipment before the (date) to keep the work going without any interruption. Look for your earliest response.

Sincerely Yours,

Your Name

Email letter Asking for Extra Materials

Dear Sir,

Please provide us with extra material for the timely finish of the project. Currently, the following materials are short on the site (name of the site):

Description Available Quantity Requirement

Item name 1 3 12

item name 2 5 19

item name 3 23 320

You are requested to send the material shortly. I will be thankful to you.

Sincerely Yours,

Your Name

Letter to Vendor for Extra Items

Dear Sir,

I want to request you for the extra items/material (item names) in addition to our previous order of (mention the product name). We are in short of (product name) and urgently need to complete the project. So please send the supplies immediately, and in case of unavailability, please arrange the supplies from the market. I am looking for your cooperation.

Sincerely Yours,

Your Name

Letter for Theft of Material to Manager


Letter to inform about the theft/robbery of material/equipment/items etc. to the manager.

Letter for Theft of Material to Manager

Dear manager

I am writing to you because I have to report a theft. Over the last few days, I have been covering for you. I have been doing the inventory and managing the equipment and materials. Now I’m sorry that I didn’t notice it sooner, but I didn’t think anything of it as it was a very small quantity. The first time I noticed that there was some fabric missing, or at least not accounted for. And then yesterday there was some thread missing, or not accounted for, and today there are scissors and a sewing machine missing.

I am very sorry that I didn’t report it sooner, but I just didn’t think that it was a big problem and that the material would show up for the first few days. I hope that you understand and that I also hope that you catch the thief in our team. I am very hurt that someone in our team is stealing from us, seeing as we all look out for one another and are all close. I will see you on Monday.

Kind regards

Mr. Frank Martin

Letter for Theft of Material to Manager

Dear Sir,

It is stated that I’ve received a complaint about the theft of some material of Miss Bella Michael from her cabin, this is so sad to hear that you are not managing the office properly. Please take some action against it, as this is an unbearable act whoever done this . Find out, and ask from security guards as well about it.


Anna John

Letter for Theft of Material

The manager,
ABC supplies

Dear Sir,

I am writing this with great concern about our supplies being stolen from the store. Recently, I have noticed that materials are missing from the store. Furthermore, no employee has logged any permission to use said material, which urges me to believe that someone is stealing materials from our company.

I am requesting you to look into the matter and provide us with missing materials so that we can continue our work.

Yours sincerely

Shift in-charge
Kanye Brown

Request Letter for Construction Material


Request letter for material supply. sample letter of request for materials needed. sample request letter for building construction.

Request Letter for Construction Material

Dear construction manager,

I am writing to you because my construction team is on a deadline, and if we keep going the way we are going using our current materials, and machinery we will keep getting delayed. I would like to request that you give us the appropriate equipment that we need so that we can move ahead, and meet out deadline. We need diggers, and tar mac rollers.

We also need more fencing as the area we are doing construction is big, and we don’t have enough to cordon it off to the public. We could also use some more tar mac, and concrete. I hope that you can give us what we need.

Kind regards,

Mr. Dean Yusuf

Request Letter for Material Supply

Dear Sir,

I’m writing this letter so that I can request you to deliver my construction material soon on the location. I know I have ordered the material for next month but I need that early, as I’m going out of town for almost a month. And won’t available on that date of delivery. I shall be highly obliged.


Michael Paul

Permission to Supply Raw Material


Sample request letter to get permission for supply of raw material for construction, production, repair on plant, factory etc.

Permission to Supply Raw Material

The manager, Alex Group of companies, LA

Respected sir,

I am writing this letter to inform you that you have signed a contract with a supplying company but unfortunately the owner is closing his business, and he has referred me for your company, I have talked to the manager, and he has allowed me to supply raw materials to your firm.

I want a written permission letter as it’s an official need. Please mail me the letter as soon as possible as I have to supply the material on the given dates. Thanks.


Miami supply chains PVT

Request for Permission to Supply Raw Material

Mr. Zohan,
Purchasing Manager,
ABC Inc.
Industrial Area,
Ohio, USA

It is requested that our company deals in pulp used in tissue paper manufacturing. We provide pulp to 40% of the total tissue manufacturing companies in Ohio. The standards of ISO 9001, ISO 9004, and ISO 12675 are fulfilled by the company as its first priority, that is why there is no single complain about the pulp provided by our company. Moreover the discount of 10% is also given to customers with good repute.

Please allow our company to supply pulp as raw material to your company for the production of Tissue papers in your factories. I hope you will reply with a positive response.

Yours Sincerely,

Manager Supplies,
ZKB Suppliers Co. Inc

Request Letter for Purchase of Equipment, Goods, or Required Material


Want to purchase something? You will learn how to write to purchase equipment, goods, supplies, stationery, and office equipment from the below templates.

Purchase Letter Email to Supplier for Equipment, Goods etc

Dear Sir,

Referring to our discussions, we are in urgent need of the following equipment/goods/.

  • Item Name 1
  • Item Name 2

You are requested to deliver the required items to the following address on priority:

Mention the Address:

I will be grateful to you.

Sincerely Yours,

Your Name

Request Letter for Purchase of Raw Material to Supplier Directly

Dear Supplier,

I want to write for the delivery of (mention the material name) on per-unit price ($00) as per our discussion. Your payment will be issued after receiving the order. So please arrange an early delivery. I will be grateful to you.

Sincerely Yours,

Your Name

Regular Liquid Purchasing Letter for Fuel, Chemical, etc

Dear Sir,

We want to purchase (product name like Diesel) for our company regularly. Therefore, I request you to share the costing, discounts, and quantity model for delivery services.

Sincerely Yours,

Your name

Write an Email for Purchasing of a Product, Items or Something to Manager/Boss

Dear Sir,

There is an urgent need for some things/items in our office. The details of which are as follows. (Write your stuff here, you can also specify your item specification here). You are requested to provide all the above items as soon as possible to avoid interruption in our work.

Sincerely Yours,

Your Name

Request Letter for Purchasing of Material on Construction Site

The Executive Engineer

Dear Sir,

I want to bring it to your knowledge that the construction work of the factory is going well, but we are running out of Pipes, Electric Wires, DPs, and Fans. We need all the items urgently to complete the work in the given time frame. The laborers are continuously asking for the quick delivery of short items as their work is also getting slow. Therefore, kindly order as soon as possible.

Sincerely Yours,
Mr. Taqi Khan

Write an Application to Administration for Purchasing of Shoes for Workers

The Administrator,
(Company Name)

Dear Sir,

We have carefully examined the safety shoes of your company and wish to purchase for our seven hundred employees of Mumbai Fire & Rescue Service. You must have known the importance of safety shoes in a fire service that facilitates the rescuers and saves their lives from harmful materials like chemicals, electric cables, and burnt wastes. The safety shoes are provided to the staff once in two years, and staff has to use them in this whole period. Mainly these shoes play a role during the incident of fire cases.

We have strong trust in your company in this context, and we desire to purchase these safety shoes for our employees. You are also requested to send some samples to finalize the order and submit them for further approval from the headquarters.

I am looking for your cooperation.

Your Name
Emergency Officer (Operations)

One chair and table are required in the office. How to write the requisition letter?

Requisition Letter for the Provision of Tables, and Chairs for Offices

The Procurement Manager,

Dear Sir,

This is to inform you regarding an asset requirement for our newly opened branch in Sharjah industrial area. We have been provided all the relevant tools and stationery to start the operation from the day after tomorrow, for which we are highly thankful.

However, we need a medium-sized wooden table and a revolving chair with an arm-rest feature. Kindly provide the requested assets at the earliest to ensure smooth operation right from the first day.

Thanks for your usual support.

Best Regards,
(Your Name)

Request Letter for Purchase of Computers for Upgradations

The Purchase Manager,
Blue Chip Textiles

Dear Sir,

I am writing to inform you that the computers given to the conversion process plant department have ceased working properly because of voltage destabilization yesterday. Due to this, the plant has stopped working and has hindered the conversion process, causing a huge loss for the company. Therefore, kindly approve, and arrange for the purchase of these computers immediately to continue making the finished product. Your prompt action in this regard will be valued highly.

Yours Sincerely,
Your Name

Complaint to Supplier for Poor Quality


Complaint to Supplier for Bad Quality of Construction Material. Request letter to supplier for replacement of poor quality products and materials.

Material Rejection Email to Supplier

Dear Supplier,

You are our raw material supplier. And it is noted that You are not providing us with the specified quality of the material, nor have you reported us as per contract. Therefore, you are requested to stop the supply of material instantly. In addition, because some of the material you provided has been rejected after use and we have to face the loss, we would like to know why you did this after an agreement.

Therefore, I would ask you to please come and check the site yourself and pay the damages per agreement. Further, if you can deliver the agreed material supply, please provide it; otherwise, you have to pay the delaying cost per contract. Looking for your quick response.

Sincerely Yours,

Your Name

Letter to Supplier for Poor Quality or Inferior Quality Work

Dear Sir,

To have your kind attention, it has been observed that the material you are supplying from the last month is not up to the desired quality and standard. We have been buying material for some years from you but never encountered such kind of problem before then this time. As we are facing a lack of quality problem, we need this to be resolved by you at the earliest.

Recently you delivered us some trucks of cement that consisted of (Date) cement bags. While utilizing that cement out material tester observed clots of cement being coming from bags. It is observed that the cement has been damped, and clotting has been taking place inside the bag. So we stopped our work right away and have that material tested. While we tested, it is found that the concrete strength achieved by the use of that material is under our requirement and below the desired strength. So please may replace that material, and provide us a standard material to have desired results.

We will be having more of your material in the future based upon your activities on this problem. Therefore, I hope that you will take immediate action to insulate this problem that we are facing. It is also requested that you provide us the material in time as we cannot afford to slow down its progress. We have to complete the project in the agreed time, maintaining the standard quality of construction.

Looking forward to quick action in this regard from your side. Thanking you in anticipation.

Yours Truly,

Project Manager

Sample Letter to Supplier for Poor Quality of Stores

Dear Awan Traders,

This is to inform you that the stores deliver by you in our warehouse last week against our supply order dated (Date) has been inspected by our quality assurance team under the supervision of the chief inspector. Feeling sorry to mention here that the entire store supplied by you has been rejected by the quality assurance team. They have endorsed the delivery challenge to return the store and replace it with a quality store as per specifications and standards of the contract agreement.

Keeping above in view, you are hereby instructed to replace all the supplied items with quality goods, so the agreement is completed in its true letter and spirit. Hopefully, you will carry out the task as directed as soon as possible to avoid any inconvenience in the later stage, please.

Sincerely Yours,

Amcy Traders

Complaint Letter to Supplier for Late Delivery of the Material at Site


Sample of Complaint Letter to Supplier for Late Delivery of the Material at Site. Warning for next late delivery contract will be canceled.

Letter to Supplier Complaining Delayed Delivery of Supplies

Dear Madam,

I want your attention to the delayed shipments by your company. As per our agreement, we decided on terms and conditions for the timely delivery of supplies for our ongoing projects. But unfortunately, you are not fulfilling your commitment and violating agreement terms and conditions. So I request you to look into the matter for early resolution because late supplies are directly connected to our project completion timeline. Looking for your prompt action.

Sincerely Yours,

Your Name

Complaint Letter to Supplier for Late Delivery

Dear Sir,

It is hereby to inform you that we always prefer your material supply services as we are your regular client for the last few years. But since last few months, there Is always a complaint from your side about the late delivery of material at the site, which is alarming.

The major loss is that our commitment with the client is extended, which we face in the form of extra cost, and time, and against the company’s rules. It is not a good sign for us because it is decreasing our company repute in the market.

Apart from this, our company’s poor labor cannot get work for that day, which is also critical. I hope you will understand our problem, and there will be no delay from your side in the future. Thankful in advance.

Yours faithful,


Letter to Vendor for Late Delivery or Supply

Dear Awan Ent

It is apprised the agreement for the supply of construction material, and allied items were concluded between your company and our office two months back. However, against the said contract, our office issued you a supply order just after the contract’s conclusion for the delivery of stores at the site.

But despite the passage of a reasonable time of two months, you have failed to supply any quantity out of our supply order. Therefore, it is essential to realize that our constructional progress is suffering very badly due to your negligence, which is ultimately damaging our department’s name.

Once again, you are directed to gear up your resources and deliver the store immediately without wasting any further time. Most importantly, if you fail to deliver the store, the same contract will be entrusted to other contractors on a risk and cost basis. Furthermore, the loss incurred to the contract will be debited against the earnest money deposited in our office by you.

So I hope that you will take this letter as a warning, and complete the supply immediately.

Yours sincerely,

(Your Name & Designation)

Letter to Supplier for Late Delivery of the Material

To, The Supplier,

Subject: late delivery of material

Dear Sir,

It is to have your kind attention to the looming problem at the site due to some delay in the material delivery. It has been two weeks since our last received consignment from your side, and after a day, or two, we submitted our next order for the material to your office on an urgent basis.

As mentioned earlier, it was an urgent delivery case, so we cannot compromise on the late delivery of material at our site. It is mandatory to have material delivered for sufficient work to be kept going as it is a fast-track project, so we cannot tolerate any further delay. After the submission of the order, no action or response has yet been received from your side.

Early action is requested in this regard from your side to carry out the delivery as soon as possible before (Date). If you are unable to perform this order delivery to our site before the mentioned date, please inform us a week before the date so that we can make any other arrangements in the meantime. I will highly appreciate quick action in this regard.

Thanks, and Regards,

Miller Phil, Executive Head

Letter to the Supplier for Delayed Delivery of Purchased Goods

Dear John Robert,

I hope you shall be hale and hearty. The history of our business interaction is marked by profound trust due to on-time delivery or exchange of goods and services. However, unfortunately, a business deal in which I purchased auto parts for Toyota motor cars could not deliver goods despite final payment. In fact, we were expecting delivery of goods yesterday. Hence, the purpose of this writing is to remind you regarding the delayed delivery of invoice number 11223.

I must tell you that further delay will compound my problem as I shall not provide on-time services to my clients. Moreover, being a businessman yourself, you can understand how hard it is to regain the clients’ trust after losing one. Therefore, please make sure that my purchased goods are delivered to me in the next 24 hours. I hope you shall keenly consider my reminder.

Thank you,

Best Regards,

Mr. Gibbs Fernandez

Complaint Letter to Supplier for Delay in Delivery

Dear Mr. Imran,

It is to inform you that we are continuously receiving late supplies from your end. Due to this delay, we had bare huge losses last month.

We are continuously in contact with Mr. Usman, but we are not receiving orders on time because of his false commitments. Therefore, from now on, your order will be canceled and returned in case of any delay.


Hassan Tahir

Sample Complaint Letter for Poor Delivery Service

To DHL Global Inc.:
Saskatoon, Saskatchewan, Canada

I am writing to complain about a package that I have received through DHL. I had ordered some goods from China for my shop, which was worth an estimated USD 1500. I had trusted DHL to handle my goods safely, securely, and on time.

However, this was not the case. I received my package in 2 weeks when I should have received it in 5 business days. Furthermore, the package was dented and damaged; it was clearly not properly handled during handling. A portion of a result, the goods were damaged.

This is absolutely unacceptable. As a business, I rely on DHL regularly to provide my packages. I expect them to arrive in good condition, and I expect them to arrive on time. I am extremely disappointed.

I ask that I receive compensation for this, as I have lost money due to your worker’s negligence.
I also hope that this does not happen again; otherwise, I will change delivery services.


Carol Richardson