Request/Warning Letter for Claiming Payment from Vendors

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Sample request/Warning letters claiming payment form vendors. These letters can be used by anyone any authority who wants to claim final payment from the vendors/anyone who wants to warn vendors regarding contract violation, and wants to enhance the rent/ anyone who wants to warn vendors regarding late payment.

Request Letter by Authority for Claiming Payment from Vendors

Company’s Name,

Company’s Address,

Recipient’s Name,

Recipient’s Designation,

Repected Sir,

I, sender’s name, am the General Manager of XYZ Company. Our soda company had its well known food festival this weekend. Our company recently signed a contract with you, providing your vendors with a large space about 3 stations. We are very glad to have worked with you, and now request you to please make your final payment as soon as possible.

We allotted you a total of 3 stations, and 5 workers /helpers from our side. We also promised a discount from our side. Half of the down payment was received on time by our financial accountants. I hereby inform you that the rest of the payment is due the end of this week. We would like you to transfer it directly to our main bank account.

Also please fill the attached feedback form regarding the services provided by our company, and please so mention any problems/issues that you faced. These forms are anonymous hence your company’s identity will be kept confidential by our office.

(Mention bank account details as well as company’s details if required.)

With Regards,

Sender’s Name,

Company’s Name,

Company’s Address,

Date.

Warning Letter by Authority , Claiming Enhanced Payment from Vendors

Company’s Name,

Company’s Address,

Recipient’s Name,

Recipient’s Designation,

Subject: Warning regarding Contact violation, and claim for enhanced payment.

Dear Sir,

This is to inform you that I, sender’s name, the general manager of this housing society warn you regarding the contract violation your side has committed. I also want to claim the extra payment/ fine that you will have to pay as a compensation of contract violation as well as the increased rent due to commercial activities at the stall.

According to 3 months contract , your vendors should only be distributing samples, and pamphlets, and are not selling any kind of products in their stalls. This was also made obvious to us that the company is not going to advertise products that are not included in the contact it self.

Unfortunately, my agents have informed me that you have violated the contracts in many ways. First of all, you are selling your samples. Secondly, you have openly advertised several products that were not included in the contract. The rent that you are paying is not for commercial stalls. We have a strong feeling that your company is very openly deceiving us.

As the contract explicitly states, your company has to pay us a fine of ___ for breaching the terms. Your rent will also be increased in accordance with the commercial rates. You will be expected to pay this amount at least by the end of the month.

We hope for your cooperation.

With Regards,

Sender’s Name,

Company’s Name,

Company’s Address,

Date.

Warning Letter by Authority , Claiming Delayed Payment from Vendors

Company’s Name,

Company’s Address,

Recipient’s Name,

Recipient’s Designation,

Subject: Warning regarding Delayed Payment from Vendors

Dear Sir,

With due respect it is stated that ___ PVT limited. is glad to have worked with you for almost 3 years now. We appreciate that you always chose our company as your first choice. Your recent payment deadline has passed, and you still haven’t transferred us the final payment. I request you to please make the payment with in the next week, or else the company would have to take the matters further, which we do not want to pursue.

Five days ago, we received an email fro m your manager requesting an extension of the payment deadline. Unfortunately, our company does not accommodate such request as per our strict rules. We replied to your email denying any extension, and requested you to make the payment within the deadline. We did not receive any reply from your side.

We expect you to be professional, and abide by your contact terms.

Hoping for a positive reply from your side.

We hope for your cooperation.

With Regards,

Sender’s Name,

Company’s Name,

Company’s Address,

Date.

Reminder Email for Annual Lease Payment

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Letter to serve as a reminder for annual lease payment of vehicle, property etc

Reminder Email for Annual Lease Payment

The Finance Manager,

Insta Textile Mill

Dear Sir,

I am writing this in context of the prevailing lease contract for the finance of motor vehicles for your company.  We are in a five years contract, and this is to inform you that your yearly lease payment for fourth year for an amount of $ 100,000 is due in the next week. Please make sure to meet the deadline for your payment to avoid any troublesome consequences. Moreover, you are further informed that in case of delayed payment penalty may be charged above the actual amount as mentioned in the contract.

Sincerely,

Edward

Branch Manager

City Bank

Reminder Email for Annual Lease Payment

To: Matthew Perez
3762 Honeymoon Ave, Halifax, Nova Scotia
Canada

This is a reminder that your annual lease payment for House #3762 on Honeymoon Avenue is due within a week. Please pay your lease as soon as possible.

Thank you,
Eastern Homes Ltd.
Halifax, Nova Scotia, Canada

Notice for Non Payment of Rent

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Notice for Payment of arrears of rent. Eviction notice for nonpayment of rent.

Notice for Payment of Rent

NOTICE

It is to notify renters; Mr Mohsin Janjua, House 40-C, Johar Town, Lahore, Rented our house on 1st November (Date), with a pledge to pay RS: 30,000 per month by every 1st of the next month.  Rents for the month of December (Date), and January (Date) have not been received on due time.  This is a second notice, and final notice to pay your monthly rents of December, and January in this month February along with February rent.

Total sum to be deposited as entitled rent is 90,000Rs. Neglecting this Notice will bring you in legal trial by Police.

Sign Renter:__________                                                                                                Sign Owner:__________

 Notice for Non-Payment of Rent

Dear Tenant,

Our records show that you have not paid the monthly rent, and electricity bill for the month of September, (Date).

You are requested to pay the amount of 24,000 PKR immediately before October 5th, (Date), or we will be forced to disconnect the electricity from your apartment.

Furthermore, you will face late payment charges starting at 500 PKR per day. It is therefore in your best interest that you pay these dues immediately.

Sincerely,

Ali Noman – Owner of Noman Flats

Notice for Non Payment of Rent

Dear Sir,

I read your request regarding the reduction of rent, and with all due respect, I am sorry to say that this is not possible. The rent amount I take is reasonable, and is actually cheaper compared to the amounts other tenants pay. I have provided you with furnishing, and seeing all the resources you have been provided with, the amount you pay is absolutely reasonable. The rent amount you pay is one of my sources of income so that is why it cannot be bargained. If you still feel that you will not be able to afford the rent amount then that is alright. You may provide me with a two month notice if you want to shift somewhere else.

I hope you will understand my situation.

Best Regards,

Bilal Ali

Request Letter for Late Fee Payment by Parents

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Sample of a request letter by father, or mother, I would like to write to headmaster of a school to advise that out standing school fees, project fees at a later date. This due to financial constraints. Have already paid for 2 children, and the 3rd one outstanding. Thanks, and appreciate your help.

Late Fee Submission Request by Father

Dear headmaster

I am writing to you because I would like to request for myself to pay the school fees that are outstanding at a later date. I have three children that go to your school, and I have been paying on time for the first two. However I have fallen behind on my third child fees. My first two children have been attending your school for the past three years, and I have managed to pay every single payments. It is the only the past two school fees that I haven’t been able to pay for my third child. This is down to having strict financial constraints.

I am providing for a family of five, and my wife has recently been laid off due to major budget cuts, and till she can get another job we will be struggling with all of our bills. I hope that you will grant me this, and that I can pay at a later date as this will help me a lot. I look forward to hearing back your reply.

Kind regards

Mr. Jack Itai

Apology Letter to Employees for Salary Delay

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Apology letter to employees after the delay of salary payments by the finance manager, accounts manager, accounts director, and accounts officer, or HR manager, and officer etc. Sample letter, and email format for employees informing them about delay in payment of salary because of certain reasons.

Apology Letter for Salary Delay

Dear employees,

I am writing to you all to apologize officially for the late payments for your salary. The delay is due to the budget cuts the government has made to our company. Because of this we have had to get rid of some people, and unfortunately the human financial resources who handle the salary payments have been hit hard by this.

We are working towards speeding up the process of fixing this, and trying to get your salaries paid soon. But please I simply ask that you be patient, and again I apologize for the delay. Many thanks for your understating.

Yours sincerely,

Mr. Andy Bruno

Email to Employees Informing Delay in Salary

Dear employee,

I am writing to you to give you an officially apologize for any irregularities occurred.

I know that we have some issues with our human resource department, and when it came time for pay day they have been very inconsistent with their timings. And especially with your payment is a sometime day late. From now we have guaranteed that the day, and time of when everyone gets paid is fixed, morning by ten am, and on the last Friday of every month. Hope this satisfies you. Again I want to apologize.

Kind regards,

Client’s name

Apology Letter on Late Salary Dispatching

To: Employees of Flexfield Accounting
Dallas, TX, United States

I am writing to issue a formal apology for the late payments in your salary.

The delay is due to budget cuts that the government had made to our company. Unfortunately, the Human Financial Resources Department who handle the salary payments has been affected hard by this. Due to this, we have been forced to lay off some employees.

We are working to the best of our ability to speed up the process of dealing with this, and everyone shall receive their salaries soon.

Once again, we are extremely sorry for the delay, and rest assured we will be prepared for an incident like this in the future, and it will not occur again. We ask our respected employees to remain patient for now.

Many thanks for your understanding,
CEO – Flexfield Accounting
Dallas, TX, United States

Apology Letter for Late Payment of Fees

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Sample apology letter for late fees payment in school, college, university, and asking to attend classes, exams etc.

Apology Letter for Late Payment of Tuition Fees

To
Mr. Laurent Martins
Dean, UMT
USA

Sir, with due respect I have to inform you that I was unable to pay the due fees on time. The reason was the sickness of my father. He is the only source of income of our family that consists of 3 women, and 2 men. I worked part time to make up enough for father’s treatment as well as my own fees but i could not make it. For that reason, my name was struck off the list. Now, finally i have paid the full amount on my overdue account. I am very sorry to disappoint you, sir. I will make sure that all the next payments are due on time. Thank you for your kind gesture.

Yours sincerely,

Kevin Roland
Roll No # 33

Apology for Late Fees Payment, and Permission to Appear in Exam

The Accounts Department,
The University of Sussex,
The Manchester Campus,
Manchester.

Sir,

I hope that you are reading this in good health. I am the Master of English Philology Morning student for the session of Sept (Date)- June (Date) at the University of Sussex, Manchester. However, due to some personal reasons, I happened to be late to deposit my tuition, and semester registration fees for the second semester.

Therefore, please accept my apology for the late payment of the required fees.

Thanking in anticipation.

Kind Regards,

Zaib

Apology Letter for Late Fee Submission

Dear Sir,

I am writing this letter to you so that I can inform you about my problem. I was out of station when the last date of fee submission has passed. I am going to submit it next week as my father is going to return from Dubai on 28th of this month, and I will submit the fee on 29th for sure.

So please Sir understand my problem, and don’t drop my subjects, it would be so thankful.

Thanks,

Sincerely,

Amna Khan
Class 9th A

Final Payment Letter to Contractor

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Sample letter to contractor for informing him about making the final payment, and settlements at the time of finishing, or ending the contract.

Final Payment Letter to Contractor

The Olay Constructions,
Mall of Sidney
Australia

Dear Concern,

This letter is to inform you about the dispatch of your payment against the construction project you completed last month dated 28-04-(Date) for this company. The transaction for the amount of 30,000 USD has been made to M/S Olay Accounts at Sidney bank. Reference no for verification is 50CXDS. Kindly acknowledge us aback for the payment confirmation in reply to this official letter.

Thanks, and Best Regards

Finance Manager

Virtual Travels AUS

Final Payment Email Letter to Vendor

To
Mr. Brad
Eden Housing Ltd
London, U.K

Dear Mr. Brad,

This is reference to my contract with you for the construction of my house in London. I have paid the final amount as per contract after the completion of construction. Now there are no dues to be paid, and in the end I want to thank you for your professional services, and completing this project in time. Looking at your services, I will surely recommend you to my friends whenever required. Good luck to you for your future projects.

Best Regards,

Bob Hopkins

Final Payment Letter to Contractor

To
Mr. Adam Jarrah
HES Constructions
Miami, USA

Sir, I am writing this letter with a very happy heart as I am very pleased with the work you have done in constructing my new house. I gave you the order of constructing my house exactly a year ago, and I’m surprised as well as amazed with the brilliant work you, and your team has done in such a short span of time.

As per contract, I have already made all the payments on time, and with this letter, I have transferred the final payment to your bank account as well. I wish to work with you in future as well, and I wish you, and your company success. Thank you for the excellent services you have provided us.

Yours sincerely,

Robert William
391, Miami
USA

Final Payment Letter to Contractor

Paid in Full Letter to Contractor

To,
Mr. Jeff Peter,
Contractor

Dear Sir,

I have been trying to reach you out but could not find you anyway. You are well aware of our contract which is about to end but its last payment was due on us. I have consulted with our accountant which has cleared your account with us. The final payment after calculating is what I have attached with this letter. The copy of detailed payment history is also attached with this. If there will be any confusion even now you are most welcome to reach me anytime.

It was a good experience working with you.

Thank you!

Regards,

Merlin,
CEO SM NY.

Request Letter for Full & Final Payment

The Managing Director,
London fire service
May 17,

Dear Sir,

With reference to the subject cited above, it is submitted that our company has completed the assigned task of fixing tiles in head office building. The concerned station in-charge has also issued satisfactory report of the completed work.

Therefore, you are requested to please process the bill of full payment at your earliest.

With thanks.

XYZ

Request Letter for Full Payment to Contractor

Respected sir,
As per our contract, a proportion supply of tiles has been delivered on construction site. However, due to some other reasons further delivery is delayed as funds have become insufficient. Hence it is becoming hard for me to keep up the supply as required. Prices of tiles in market also keep fluctuating, hence supply is interrupted. That is because I wasn’t paid enough to perform the task to our requirements.

This delay can affect overall progress of the project. To overcome these obstacles, I need a full payment so I can finalize demanded supply according to contract. I can pace up with current progress of construction if payment is provided as a whole sum.

Thank you for your consideration.

Fleming

Request Letter for Payment of Pending Salary

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Sample letter requesting a pending salary of previous months from the employer. We tried to cover due, payable, not discharged, past due, overdue, delinquent, unsettled, unliquidated, outstanding salary problems for employees, teachers, etc.

Requesting for Payment of Pending Monthly Salary

Dear Sir,

My salary has not been paid for two months (mention the months or weeks here). I desperately need money. Please pay me my salary as soon as possible. So that I can fulfill my needs. I will be thankful to you.

Sincerely Yours,

Your Name

Request Letter for Release Outstanding Salary Payment

Dear Sir,

I want to request the release of my outstanding salary for two months (month names). I need funds, please look into the matter and release my salary by today as it is already delayed. I will be thankful to you.

Sincerely Yours,

Your name

Application for Pending Salary Issuance

Dear Madam,

Please issue my due salary of two months immediately as I need it for domestic reasons. I will cooperate for any salary processing issues/documents to settle the issue if there are any. I hope you will grant my request.

Sincerely Yours,

(Your Name & Designation)

Writing a Query for Unpaid Salary

Dear Madam,

I want to inquire about my payable salary for two months (month names). I request you to please check with the issue and get it resolved immediately. Further to this, No one informed me of any reason for holding my salary till today. I will be thankful to you.

Sincerely Yours,

Your Name

Application Letter for Requesting Pending Salary While Working on the Job

Dear Sir, or Madam,

I want to bring it to your notice in writing that I have not received my salary for the last two months of (months & year). Despite various reminders, I am finally writing, and I hope you will immediately issue my pending salary ($12000).  I would be grateful if you could oblige me in this matter.

Sincerely Yours,

(Your Name) (Designation) (Department)

Salary Delay Complaint Letter, or Email After Increment

Dear Sir,

I am pleased to learn that I have been awarded the increment of one $100 in my last month’s salary. Unfortunately, due to a delay from the accounting office, I have not yet received the previous month’s salary. You are requested to please look into the matter with keen interest, and enjoin the accounting office to transfer my salary with increment, as soon as possible.

I shall be very thankful to you.

Yours faithfully,

(Your Name)

Application for Requesting Pending Salary After Joining a New Job

Dear Sir,

I am sorry to inform you that I have not been granted the salary for the last three months despite completing my probation period in the service. I have been recruited as a computer operator in (Company Name). My appointment letter clearly mentioned that the company would start my salary after completing the probation period. So, unfortunately, I am serving without getting the salary so far, and any further delay will be appalling for my financial needs.

The irony is that I have repeatedly requested the senior management about this issue, but nobody bothered and took the pain to resolve it. Sir, I am a stranger in this city and living from hand to mouth without any income. It is pertinent to mention here that I am the breadwinner of my family.

Considering the above-mentioned circumstances, you are humbly requested that my salary for the last three months may please be issued immediately. So I can focus on my work and strive for the company’s betterment.

I shall be very thankful to you.

(Your Name & Designation)

Letter Asking for Outstanding Salary after Resignation

Company Details

Dear Sir,

My name is (Name here), and I resigned due to sickness last month. As I was diagnosed with lung disease, so I had to resign for treatment.

As an employee, and I worked in your firm for two years from (Date)-(Date). After my resignation, I hoped to receive my outstanding salary immediately, but that never happened, and two months passed.

I am writing this email to request that you please pay my remaining salary. I am going through a rough patch, and I need that money. Please issue the salary as soon as possible, and end this journey on an excellent note. My resignation letter is attached along with my application.

(Your Name)

Request Letter by Teacher to Demand Unsettled Salary from School Principal After Resignation

Dear Principal,

I (Your Name), has recently resigned from your school. As per your commitment, you need to pay my pending salary and clear all my dues in a month.

Two months are over, and you should clear my salary now. I have served the notice period and followed SOPs. I hope that you will clear my payment instantly. I will be thankful to you.

Regards,

(Your Name)

Reminder Letter to Manager for Due Salary After Resignation

Dear Sir,

I am a former employee of your firm. Two months back, I came across the opportunity of moving abroad along with my family. After serving my resignation notice period, I left the job. But three months are over now. I have still been waiting for my salary to be paid by your accounts department. I have a flight two weeks from now, and I urgently need my due salary for expenses.

I am shedding light on this issue before you. I have been an honest employee of your company during my stay. Please take the necessary action as soon as possible to get my due salary before I move abroad.

Regards,

(Your Name)

Request Email Letter for Salary Not Yet Credited in Employee Account

Dear Company Director,

I am writing to you because I would like to discuss why my salary for this month has not been credited into my account. This has happened a few times, and quite frankly, this is getting to be annoying as it is only happening to me. I have given you all the correct details three times in the past.

I don’t know what happened to get this wrong. Please sort this out as quickly as possible as I have utility bills to pay and a family to provide for. I hope that you will sort out this problem asap. I look forward to your reply.

Kind regards,

(Your Name)

Mail to HR for Salary not Credited to Employee

Dear Sir,
I am writing this letter to seek your help. My salary for the month of (Enter Month Here) has not been credited to my account, and we’re already 15 days through this month. I also have attended my full working hours.

However, even after waiting and checking twice for my salary, it hasn’t been credited. Kindly pass the word to credit my salary as soon as possible. I will greatly appreciate your action.

Faithfully Yours,
(Your Name)

Request Letter Asking for Accumulated Salary not Paid to Many Employees

Dear Madam,

I am writing to discuss that the company had not paid the accumulated salary to some employees. The payment company owes becoming a big figure, and you need to start paying it before more of your employees start to complain.

This letter is just an informal way of telling you that you need to take action with this situation. This money is rightfully your employee’s hard work. I do hope that you will take action and get this situation sorted soon. Many thanks for taking the time to read this.

Yours Sincerely,

(Your Name)

Letter of Complaint about My Salary not Credited in My Bank Account, and Now Next Month is also Ending

Dear Sir,

I am writing to inform you about the not credited overdue salary. Sir, I haven’t received the salary for last month as it is the 27th of (month name), almost the end of next month. I need to know about the issue, if there is any, as I have already sent three emails to the accountant, but they didn’t reply. Finally, I am writing to you to resolve why the department has blocked my salary.

Waiting for my outstanding salary to be issued immediately as I need it urgently. Looking for your cooperation

Sincerely,

(Your Name)

Pending Salary Demand Letter by Teacher to School Principal/Headmaster

Dear Sir,

It is stated that I haven’t received the salary for the last two months. I am a primary teacher in the school for the last two years. I also have applied last month for this issue.

I need my outstanding salary this month as much of my work is pending due to it. It would be great if I can have a meeting with you to discuss the matter if needed. It would be great support from you.

Thanks,

Eleni

Application for Outstanding Salary to be Paid Because of Similar Employee Name Issues

Dear Sir,

I am writing because I would like to take notice of my outstanding salary for May and June. My two months salary is overdue. There has been some mix-up between my salary and someone else’s because of name clashes in the last two months.

I have been working with you now for ten years. I have been with the same school, and I love it here, and I have never had a problem like this in the past. I hope that you will understand my situation look into the issue.

I would like you to sort this out, and pay my salary. I have to support my family.

Kind regards,

(Your Name)

Reminder Letter for Payment

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Sample letter to customers, and clients for recovery of payments of supplies, or orders delivered, services, or bill payments reminder letter.

Letter to Company for Payment Reminder

To,

The Finance Manager,

Care Catering Management,

Barsha Road,

Dubai.

Sir,

We are writing this to request for the immediate release of the payment which is overdue now since couple of months. Just as a reference, please be notified that our credit terms with your company are of 30 days after submission of invoice.

Please release the amount of AED 37,345/- before the end of current month failing to which will lead us to escalate the issue to the senior management. Thanks for your understanding as we look forward for a long term business relation with your company.

Thanks.

Best Regards,

Amit Jandal,

Sr. Accounts Officer

Payment Reminder Letter

Sabzazar Colony,

Lahore, Pakistan,

Valued Customer,

It is to inform you that the order had been delivered about a week ago, but there has been no payment through any means. It is to remind you that your payment is still due, and the deadline is about to come. Kindly, submit the payment as soon as possible. The company would be highly obliged to have you as a customer again.

Thanks,

Salomon Co.

Reminder Letter to Pay Bill

London,

United Kingdom,

Dear Sir,

It is to inform you that your bill for the last week is still due. It will have fine on it if it is further delayed. I request you to pay it timely so that you are able to avoid the extra fines. I shall be thankful to you.

Regards,

Scott

Reminder Letter for Bill Payment

Hasseb Ahmad,

45X, AIT,

Subject: Reminder for Bill Payment

Dear Haseeb Sb,

It is hereby reminded to you that last date of Electricity Bill Payment has passed, and now you will have to pay the bill with surcharge. It is also informed that if you fail to pay the bill after 15 days of the receipt of this letter your electricity connection may be cut off. So please pay your bill as soon as possible.

Best Regards

Huma Block Subdivision,

Lesco

Reminder for Bill Payment

To,

Mr. Osman Khan, Everest pharmacy, Lahore,

Respected sir,

We would like to bring it to your knowledge that you have not paid your mobile bill from last 2 months; we have sent you reminders but no response from your end. We would like to inform you that if you will not pay your current, and previous bill within the given frame of time, your connection will be block, and we will provide no service at least for one month. Please make sure that you will pay you bill in the given time. Thanks.

From,

XYZ telecom,

Lahore

Letter for Payment Reminder

Letter of Work Completion Sample for Clients

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Sample letter to client to inform for complete of site work from company, constructor, contractor. Sample work completion letter from contractor to clients on finalizing the project with report, and payment settlements etc.

Contractor Letter of Work Completion

Managing Director,
Pakistan Housing Authority,
Islamabad

Subject: Completion of Work

Dear Sir,

We are pleased to inform that we have been able to complete the construction work at site (name of site) in the desired timeline. We signed the contract of construction works that has tenure of 4 years between the start, and completion date of the project. It has been a great achievement by us to complete the project on time as it was a mega project regarding the infrastructure works. We request you to have a project completion ceremony in your good office so that we depart our ways with a smile on our faces. We will be looking forward to work with you in the future projects.

The contract is expiring on 12th September (year). With the current pace of work it is anticipated that all the construction work, and left overs will be completed in a week, or two before the expiry date of the contract. It has been a great privilege working with you during all these years.

As stated above it is clear that the project will be over before the deadline. Since we submitted our last bill to your good office few days ago is still in progress. We would like you to please clear our previous pending payments left with you so that we can move further to our final settlement with you at the completion of the work.

We have submitted to you our invoices of the previous six months which are still to be paid by you to us. It was agreed that the payment will be received within a month after the submission of the invoices but it has been more than a month, and no action has been taken in this regard, and no payment has been made. We are requesting you that necessary action may be taken so that we could be able to pay our suppliers, and employers in the agreed time.

Looking forward to a quick response from your side.

Thanking you, and assuring you our best services at times.

Yours truly,

Project manager.
Core Construction Company