Request/Warning Letter for Claiming Payment from Vendors

Sample request/Warning letters claiming payment form vendors. These letters can be used by anyone any authority who wants to claim final payment from the vendors/anyone who wants to warn vendors regarding contract violation and wants to enhance the rent/ anyone who wants to warn vendors regarding late payment.

Request Letter by Authority for Claiming Payment from Vendors

Company’s Name,

Company’s Address,

Recipient’s Name,

Recipient’s Designation,

Repected Sir,

I, sender’s name, am the General Manager of XYZ Company. Our soda company had its well known food festival this weekend. Our company recently signed a contract with you, providing your vendors with a large space about 3 stations. We are very glad to have worked with you and now request you to please make your final payment as soon as possible.

We allotted you a total of 3 stations and 5 workers /helpers from our side. We also promised a discount from our side. Half of the down payment was received on time by our financial accountants. I hereby inform you that the rest of the payment is due the end of this week. We would like you to transfer it directly to our main bank account.

Also please fill the attached feedback form regarding the services provided by our company and please so mention any problems/issues that you faced. These forms are anonymous hence your company’s identity will be kept confidential by our office.

(Mention bank account details as well as company’s details if required.)

With Regards,

Sender’s Name,

Company’s Name,

Company’s Address,


Warning Letter by Authority , Claiming Enhanced Payment from Vendors

Company’s Name,

Company’s Address,

Recipient’s Name,

Recipient’s Designation,

Subject: Warning regarding Contact violation and claim for enhanced payment.

Respected Sir,

This is to inform you that I, sender’s name, the general manager of this housing society warn you regarding the contract violation your side has committed. I also want to claim the extra payment/ fine that you will have to pay as a compensation of contract violation as well as the increased rent due to commercial activities at the stall.

According to 3 months contract , your vendors should only be distributing samples and pamphlets and are not selling any kind of products in their stalls. This was also made obvious to us that the company is not going to advertise products that are not included in the contact it self.

Unfortunately, my agents have informed me that you have violated the contracts in many ways. First of all, you are selling your samples. Secondly, you have openly advertised several products that were not included in the contract. The rent that you are paying is not for commercial stalls. We have a strong feeling that your company is very openly deceiving us.

As the contract explicitly states, your company has to pay us a fine of ___ for breaching the terms. Your rent will also be increased in accordance with the commercial rates. You will be expected to pay this amount at least by the end of the month.

We hope for your cooperation.

With Regards,

Sender’s Name,

Company’s Name,

Company’s Address,


Warning Letter by Authority , Claiming Delayed Payment from Vendors

Company’s Name,

Company’s Address,

Recipient’s Name,

Recipient’s Designation,

Subject: Warning regarding Delayed Payment from Vendors

Respected Sir,

With due respect it is stated that ___ PVT limited. is glad to have worked with you for almost 3 years now. We appreciate that you always chose our company as your first choice. Your recent payment deadline has passed and you still haven’t transferred us the final payment. I request you to please make the payment with in the next week or else the company would have to take the matters further, which we do not want to pursue.

Five days ago, we received an email fro m your manager requesting an extension of the payment deadline. Unfortunately, our company does not accommodate such request as per our strict rules. We replied to your email denying any extension and requested you to make the payment within the deadline. We did not receive any reply from your side.

We expect you to be professional and abide by your contact terms.

Hoping for a positive reply from your side.

We hope for your cooperation.

With Regards,

Sender’s Name,

Company’s Name,

Company’s Address,


Reminder Email for Annual Lease Payment

Letter to serve as a reminder for annual lease payment of vehicle, property etc

Reminder Email for Annual Lease Payment

The Finance Manager,

Insta Textile Mill

Dear Sir,

I am writing this in context of the prevailing lease contract for the finance of motor vehicles for your company.  We are in a five years contract and this is to inform you that your yearly lease payment for fourth year for an amount of $ 100,000 is due in the next week. Please make sure to meet the deadline for your payment to avoid any troublesome consequences. Moreover, you are further informed that in case of delayed payment penalty may be charged above the actual amount as mentioned in the contract.



Branch Manager

City Bank

Reminder Email for Annual Lease Payment

To: Matthew Perez
3762 Honeymoon Ave, Halifax, Nova Scotia

This is a reminder that your annual lease payment for House #3762 on Honeymoon Avenue is due within a week. Please pay your lease as soon as possible.

Thank you,
Eastern Homes Ltd.
Halifax, Nova Scotia, Canada

Notice for Non Payment of Rent

Notice for Payment of arrears of rent. Eviction notice for nonpayment of rent.

Notice for Payment of Rent


It is to notify renters; Mr Mohsin Janjua, House 40-C, Johar Town, Lahore, Rented our house on 1st November 2017, with a pledge to pay RS: 30,000 per month by every 1st of the next month.  Rents for the month of December 20XX and January 20XX have not been received on due time.  This is a second notice and final notice to pay your monthly rents of December and January in this month February along with February rent.

Total sum to be deposited as entitled rent is 90,000Rs. Neglecting this Notice will bring you in legal trial by Police.

Sign Renter:__________                                                                                                Sign Owner:__________

 Notice for Non-Payment of Rent

Dear Tenant,

Our records show that you have not paid the monthly rent and electricity bill for the month of September, 2018.

You are requested to pay the amount of 24,000 PKR immediately before October 5th, 2018 or we will be forced to disconnect the electricity from your apartment.

Furthermore, you will face late payment charges starting at 500 PKR per day. It is therefore in your best interest that you pay these dues immediately.


Ali Noman – Owner of Noman Flats

Notice for Non Payment of Rent

Respected Sir,

I read your request regarding the reduction of rent and with all due respect, I am sorry to say that this is not possible. The rent amount I take is reasonable and is actually cheaper compared to the amounts other tenants pay. I have provided you with furnishing and seeing all the resources you have been provided with, the amount you pay is absolutely reasonable. The rent amount you pay is one of my sources of income so that is why it cannot be bargained. If you still feel that you will not be able to afford the rent amount then that is alright. You may provide me with a two month notice if you want to shift somewhere else.

I hope you will understand my situation.

Best Regards,

Bilal Ali

Request Letter for Late Fee Payment by Parents

Sample of a request letter by father or mother, I would like to write to headmaster of a school to advise that out standing school fees, project fees at a later date. This due to financial constraints. Have already paid for 2 children and the 3rd one outstanding. Thanks and appreciate your help.

Late Fee Submission Request by Father

Dear headmaster

I am writing to you because I would like to request for myself to pay the school fees that are outstanding at a later date. I have three children that go to your school and I have been paying on time for the first two. However I have fallen behind on my third child fees. My first two children have been attending your school for the past three years and I have managed to pay every single payments. It is the only the past two school fees that I haven’t been able to pay for my third child. This is down to having strict financial constraints.

I am providing for a family of five and my wife has recently been laid off due to major budget cuts and till she can get another job we will be struggling with all of our bills. I hope that you will grant me this and that I can pay at a later date as this will help me a lot. I look forward to hearing back your reply.

Kind regards

Mr. Jack Itai

Apology Letter to Employees for Salary Delay

Apology letter to employees after the delay of salary payments by the finance manager, accounts manager, accounts director and accounts officer or HR manager and officer etc. Sample letter and email format for employees informing them about delay in payment of salary because of certain reasons.

Apology Letter for Salary Delay

Dear employees,

I am writing to you all to apologize officially for the late payments for your salary. The delay is due to the budget cuts the government has made to our company. Because of this we have had to get rid of some people and unfortunately the human financial resources who handle the salary payments have been hit hard by this.

We are working towards speeding up the process of fixing this and trying to get your salaries paid soon. But please I simply ask that you be patient and again I apologize for the delay. Many thanks for your understating.

Yours sincerely,

Mr. Andy Bruno

Email to Employees Informing Delay in Salary

Dear employee,

I am writing to you to give you an officially apologize for any irregularities occurred.

I know that we have some issues with our human resource department and when it came time for pay day they have been very inconsistent with their timings. And especially with your payment is a sometime day late. From now we have guaranteed that the day and time of when everyone gets paid is fixed, morning by ten am and on the last Friday of every month. Hope this satisfies you. Again I want to apologize.

Kind regards,

Client’s name

Apology Letter on Late Salary Dispatching

To: Employees of Flexfield Accounting
Dallas, TX, United States

I am writing to issue a formal apology for the late payments in your salary.

The delay is due to budget cuts that the government had made to our company. Unfortunately, the Human Financial Resources Department who handle the salary payments has been affected hard by this. Due to this, we have been forced to lay off some employees.

We are working to the best of our ability to speed up the process of dealing with this, and everyone shall receive their salaries soon.

Once again, we are extremely sorry for the delay, and rest assured we will be prepared for an incident like this in the future and it will not occur again. We ask our respected employees to remain patient for now.

Many thanks for your understanding,
CEO – Flexfield Accounting
Dallas, TX, United States

Apology Letter for Late Payment of Fees

Sample apology letter for late fees payment in school, college, university and asking to attend classes, exams etc.

Apology Letter for Late Payment of Tuition Fees

Mr. Laurent Martins
Dean, UMT

Sir, with due respect I have to inform you that I was unable to pay the due fees on time. The reason was the sickness of my father. He is the only source of income of our family that consists of 3 women and 2 men. I worked part time to make up enough for father’s treatment as well as my own fees but i could not make it. For that reason, my name was struck off the list. Now, finally i have paid the full amount on my overdue account. I am very sorry to disappoint you, sir. I will make sure that all the next payments are due on time. Thank you for your kind gesture.

Yours sincerely,

Kevin Roland
Roll No # 33

Apology for Late Fees Payment and Permission to Appear in Exam

The Accounts Department,
The University of Sussex,
The Manchester Campus,


I hope that you are reading this in good health. I am the Master of English Philology Morning student for the session of Sept 2017- June 2019 at the University of Sussex, Manchester. However, due to some personal reasons, I happened to be late to deposit my tuition and semester registration fees for the second semester.

Therefore, please accept my apology for the late payment of the required fees.

Thanking in anticipation.

Kind Regards,


Apology Letter for Late Fee Submission

Respected Sir,

I am writing this letter to you so that I can inform you about my problem. I was out of station when the last date of fee submission has passed. I am going to submit it next week as my father is going to return from Dubai on 28th of this month and I will submit the fee on 29th for sure.

So please Sir understand my problem and don’t drop my subjects, it would be so thankful.



Amna Khan
Class 9th A

Final Payment Letter to Contractor

Sample letter to contractor for informing him about making the final payment and settlements at the time of finishing or ending the contract.

Final Payment Letter to Contractor

The Olay Constructions,
Mall of Sidney

Dear Concern,

This letter is to inform you about the dispatch of your payment against the construction project you completed last month dated 28-04-2016 for this company. The transaction for the amount of 30,000 USD has been made to M/S Olay Accounts at Sidney bank. Reference no for verification is 50CXDS. Kindly acknowledge us aback for the payment confirmation in reply to this official letter.

Thanks and Best Regards

Finance Manager

Virtual Travels AUS

Final Payment Email Letter to Vendor

Mr. Brad
Eden Housing Ltd
London, U.K

Dear Mr. Brad,

This is reference to my contract with you for the construction of my house in London. I have paid the final amount as per contract after the completion of construction. Now there are no dues to be paid, and in the end I want to thank you for your professional services and completing this project in time. Looking at your services, I will surely recommend you to my friends whenever required. Good luck to you for your future projects.

Best Regards,

Bob Hopkins

Final Payment Letter to Contractor

Mr. Adam Jarrah
HES Constructions
Miami, USA

Sir, I am writing this letter with a very happy heart as I am very pleased with the work you have done in constructing my new house. I gave you the order of constructing my house exactly a year ago and I’m surprised as well as amazed with the brilliant work you and your team has done in such a short span of time.

As per contract, I have already made all the payments on time and with this letter, I have transferred the final payment to your bank account as well. I wish to work with you in future as well and I wish you and your company success. Thank you for the excellent services you have provided us.

Yours sincerely,

Robert William
391, Miami

Final Payment Letter to Contractor
Final Payment Letter to Contractor

Paid in Full Letter to Contractor

Mr. Jeff Peter,

Dear Sir,

I have been trying to reach you out but could not find you anyway. You are well aware of our contract which is about to end but its last payment was due on us. I have consulted with our accountant which has cleared your account with us. The final payment after calculating is what I have attached with this letter. The copy of detailed payment history is also attached with this. If there will be any confusion even now you are most welcome to reach me anytime.

It was a good experience working with you.

Thank you!



Request Letter for Full & Final Payment

The Managing Director,
London fire service
May 17,

Dear Sir,

With reference to the subject cited above, it is submitted that our company has completed the assigned task of fixing tiles in head office building. The concerned station in-charge has also issued satisfactory report of the completed work.

Therefore, you are requested to please process the bill of full payment at your earliest.

With thanks.


Request Letter for Full Payment to Contractor

Respected sir,
As per our contract, a proportion supply of tiles has been delivered on construction site. However, due to some other reasons further delivery is delayed as funds have become insufficient. Hence it is becoming hard for me to keep up the supply as required. Prices of tiles in market also keep fluctuating, hence supply is interrupted. That is because I wasn’t paid enough to perform the task to our requirements.

This delay can affect overall progress of the project. To overcome these obstacles, I need a full payment so I can finalize demanded supply according to contract. I can pace up with current progress of construction if payment is provided as a whole sum.

Thank you for your consideration.


Request Letter for Payment of Pending Salary

Sample application letter to request the payment of due salary of previous month or previous two months or three months etc. We tried to cover due, payable, not discharged, past due, overdue, delinquent, unsettled, unliquidated, outstanding salary situations for employees, teachers and officers.

We write the below application for demanding the pending salary from the employer, office, school, College or any job while you are working on the job or left the job for any reason.

Salary Delay Complaint Letter or Email to Boss

The Manager,
Galaxy Electronics Company.

Dear Sir,

I am indeed pleased to learn that I have been awarded with the increment of one hundred USD in my salary of last month. Unfortunately, due to delay from account office, I have not yet received the salary of previous month. You are requested to please look into the matter with keen interest and enjoin the account office to deliver my salary, as soon as possible.

I shall be very thankful to you.

Yours faithfully,

Tom Ken

Application for Requesting Pending Salary

The Director General,
British Fire & Rescue Service.

Dear Sir,

Letter Requesting the Payment of Due Salary

I am sorry to inform you that I have not been granted the salary of last three months in spite of completing my probation period in the service. As you know, I have been recruited as computer operator in British Fire Service. On my appointment letter, it is clearly mentioned that my salary will be started after successful completion of probation period. Unfortunately, I am serving without getting salary of any month so far and any further delay will be very bad for my financial needs.

Irony is that I have repeatedly requested the senior management about my problem but nobody bothered and took pain to resolve this issue. Sir, I am stranger in this city and living from hand to mouth in the absence of any sort of income. It is pertinent to mention here that I am the breadwinner of my family and my entire family depends on me.

Keeping in view the above mentioned circumstances, you are humbly requested that my salary of last three months may please be provided so that I could focus on my work and strive for the betterment of the service.

I shall be very thankful to you.

Alvin Pounce,
Computer Operator

Letter Asking for Pending Salary after Resignation

The Solutions HQ

Respected Administration,

My name is Watson and I resigned due to sickness last month. As I was diagnosed by lung disease, so I had to resign.

I was a very good employee and I worked in your firm from 2016-2019. After resignation I hoped to receive my pending salary immediately but that never happened and 6 months passed.

I am writing this email to request that please pay my pending salary. I am going through a rough patch and I need that money. Please issue the salary as soon as possible and end this journey on a very good note. My resignation letter is attached along with my application.

Employee number #1234


Request Letter to Demand Pending Salary from School Principal

The City School,

Respected Management,

This is Aysha Yasir, with employee number 2236, have recently resigned from your organization. As per your commitment you need to pay my pending salary and clear all my dues in a month.

Two months have gone already and it’s high time now that it should be cleared. I have served the notice period and left as per your requirement. So hopping a quick response from your side.

Hope that my dues are cleared instantly. I will be highly obliged.


Aysha Yasir

Reminder Letter to Manager for Due Salary

Dear Sir,

I am former employee of your firm. Two months back, I came across the opportunity of moving abroad along with my family. After serving my notice period, I submitted my resign. But after three months I have still been waiting for my salary to be paid by your accounts department. I have a flight two weeks from now and I am in urgent need of my pending salary for expenses.

I am shedding light on this issue before you. I have been an honest employee of your company during my stay. I want you to take necessary action as soon as possible so that I get my pending salary before I move abroad.



Request Email Letter for Salary Credited in Account

Dear company director,

I am writing to you because I would like to discuss why my salary for this month has not been accredited into my account. This has happened a few times and quite frankly this is getting to be annoying as it is only happening to me. I have given you all the correct details three times already in the past because you have either lost them or copied it down wrong.

I don t know what you are doing to get this wrong. I want you to sort this out as quickly as possible as I have bills to pay and a family to provide for. I hope that you will sort out this problem. I look forward to your reply.

Kind regards,

Mr. Charlie Olsen

Mail to HR for Salary not Credited

Whom it may concern ,
Respected Sir,
I am writing this letter to seek your help. My salary for the month of (Enter Month Here) has not been credited in my account, and we’re already 15 days through this month. I wasn’t on vacation or anything the past month and have attended my full working hours.

However even after waiting and checking twice for my salary , it hasn’t been credited.
Kindly pass the word to credit my salary as soon as possible. It will be greatly appreciated.

Faithfully Yours,

Request Letter Asking for Accumulated Salary not Paid

Dear Madam,

I am writing to discuss the accumulated salary that had not been paid to some of the employee including me. The pay that you owe is becoming to be a big figure and you need to start paying it before more of your employees start to complain.

This letter is just an informal way of telling you that you need to take action with this situation. This money is rightfully your employee’s hard work. I do hope that you will take action and get this situation sorted soon. Many thanks for taking the time to read this.

Yours Sincerely,


Letter for My Salary not Credited in My Account

Respected Sir,

I am writing this letter so that I can inform you about the not credited overdue salary. Sir I haven’t received the salary of last month as it is 27th of August almost the end of next month. I need to know what actually the problem is as I have already sent three emails to accountant, but they didn’t define any genuine reason. Finally I am writing this to you, so that you can resolve the actual problem that why the department has blocked my salary.

Please issue my outstanding salary as I need urgently.

Waiting for your reply


Naeem Chaudhry

Pending Salary Demand Letter by Teacher

Respected Sir,

It is stated that I haven’t received the salary of last two months. I am primary teacher in school since last two years. I also have submitted the application last month for this issue.

I need my outstanding salary this month as many of my works are pending due to it.

It would be great if I can have a meeting with you to discuss the matter. It would be a great support from you.



Application for Pending Salary to be Paid

Dear Sir,

I am writing because I would like to take notice on my outstanding salary of May and June. My two months salary is overdue. The last two months there has been some sort of mix up between my salary and someone else’s because of name clashes.

I have been working with you now for ten years I have been with the same school and I love it here and I have never had a problem like this in the past. I hope that you will understand my situation look into the issue.

I would like you to sort this out and pay my salary. I have to support for my family.

Kind regards,


Reminder Letter for Payment

Sample letter to customers and clients for recovery of payments of supplies or orders delivered, services or bill payments reminder letter.

Letter to Company for Payment Reminder


The Finance Manager,

Care Catering Management,

Barsha Road,



We are writing this to request for the immediate release of the payment which is overdue now since couple of months. Just as a reference, please be notified that our credit terms with your company are of 30 days after submission of invoice.

Please release the amount of AED 37,345/- before the end of current month failing to which will lead us to escalate the issue to the senior management. Thanks for your understanding as we look forward for a long term business relation with your company.


Best Regards,

Amit Jandal,

Sr. Accounts Officer

Payment Reminder Letter

Sabzazar Colony,

Lahore, Pakistan,

Valued Customer,

It is to inform you that the order had been delivered about a week ago, but there has been no payment through any means. It is to remind you that your payment is still due and the deadline is about to come. Kindly, submit the payment as soon as possible. The company would be highly obliged to have you as a customer again.


Salomon Co.

Reminder Letter to Pay Bill


United Kingdom,

Respected Sir,

It is to inform you that your bill for the last week is still due. It will have fine on it if it is further delayed. I request you to pay it timely so that you are able to avoid the extra fines. I shall be thankful to you.



Reminder Letter for Bill Payment

Hasseb Ahmad,

45X, AIT,

Subject: Reminder for Bill Payment

Dear Haseeb Sb,

It is hereby reminded to you that last date of Electricity Bill Payment has passed and now you will have to pay the bill with surcharge. It is also informed that if you fail to pay the bill after 15 days of the receipt of this letter your electricity connection may be cut off. So please pay your bill as soon as possible.

Best Regards

Huma Block Subdivision,


Reminder for Bill Payment


Mr. Osman Khan, Everest pharmacy, Lahore,

Respected sir,

We would like to bring it to your knowledge that you have not paid your mobile bill from last 2 months; we have sent you reminders but no response from your end. We would like to inform you that if you will not pay your current and previous bill within the given frame of time, your connection will be block and we will provide no service at least for one month. Please make sure that you will pay you bill in the given time. Thanks.


XYZ telecom,


Letter for Payment Reminder
Letter for Payment Reminder

Letter of Work Completion Sample

Sample letter to client to inform for complete of site work from company, constructor, contractor. Sample work completion letter from contractor to clients on finalizing the project with report and payment settlements etc.

Contractor Letter of Work Completion

Managing Director,
Pakistan Housing Authority,

Subject: Completion of Work

Dear Sir,

We are pleased to inform you that we have been able to complete the construction work at site in the desired time. We signed the contract of construction works that has tenure of 4 years between the start and completion date of the project. It has been a great achievement by us to complete the project on time as it was a mega project regarding the infrastructure works. We request you to have a project completion ceremony in your good office so that we depart our ways with a smile on our faces. We will be looking forward to work with you in the future projects.

The contract is expiring on 12th September, 2015. With the current pace of work it is anticipated that all the construction work and left overs will be completed a week or two before the expiry date of the contract. It has been a great privilege working with you during all these years.

As stated above it is clear that the project will be over before the deadline. Since we submitted our last bill to your good office few days ago is still in progress. We would like you to please clear our previous pending payments left with you so that we can move further to our final settlement with you at the completion of the work.

We have submitted to you our invoices of the previous six months which are still to be paid by you to us. It was agreed that the payment will be received within a month after the submission of the invoices but it has been more than a month and no action has been taken in this regard and no payment has been made. We are requesting you that necessary action may be taken so that we could be able to pay our suppliers and employers in the agreed time.

Looking forward to a quick response from your side.

Thanking you and assuring you our best services at times.

Yours truly,

Project manager.
Core Construction Company,