Letter from Hotel to Confirm Reservation

Sample format of letter to guest who have booked rooms in your hotel to ask if they still intend to stay in the hotel if they do the need to sign a slip accepting all terms and conditions.

Letter from Hotel to Confirm Reservation

Dear Sir,

Greetings  from Pearl Continent Hotel. Yesterday, we received a request from you for reservation of two rooms in our hotel for the duration of 2 weeks. This letter is to inform you that the rooms have been reserved under the name of Ali Ahmed. The keys to the room will be available at 08:00 in the morning tomorrow so you can pick them from the main reception. In addition to this, I have attached a confirmation slip with this letter which contains all the details so kindly check them and let me know if any changes are required before the end of the day so they can be corrected.

Feel free to contact me in case of any further queries. Thank you.

Best Regards,


PC Hotel

Letter from hotel to confirm reservation

Respected Sir,

I hope this letter finds you in the best of health. Last week you called us to reserve a room in our hotel. We entered the details in our database and will be waiting for your arrival. We just need you to confirm your reservation so that there is no trouble afterwards regarding your room reservation.  Please do confirm your reservation by calling us at the number provided below. We will be awaiting your presence.

Take care and have a nice day!

Best Regards,

Hotel Manager

Sample Letter of Cancellation of Reservation

Sample letter to cancel the reservation you previously made with hotel for personal, family, company, ceo, business etc.

Cancellation Letter of Reservation in Hotel

Dear royal hotel,

I am writing to you because I have a reservation for five people at your hotel restaurant. I would like to cancel please due to some member of that party not being able to make it last minute. I am sorry for any inconvenience that we may have caused but due to personal reason I cannot explain why we have to cancel our reservation.

I know that you are very busy and it is very hard to get some space but again really sorry from my all of party. But I still do look forward to coming in the future.

Kind regards,

Miss. Katie Perry

Sample Letter of Cancellation of Reservation

The Manager,
Railway Headquarter, Mumbai.

Dear Sir,

I am herewith enclosing the tickets that were made reserved yesterday for the train Business Express on 20th November and apply for cancellation of this reservation due to some unavoidable circumstances. As it is the policy of Indian Railways that if the reservation is made cancelled before 48 hours from departure time of the train then 10% amount will be deducted and the rest shall be paid to the passenger.

Therefore, you are requested to please cancel the above said reservation and grant me the rest amount after deduction 10% of its total.

I shall be thankful to you for this favor.

Malik Singh.


Sample Letter for Flight Reservation & Ticket Booking

Sample letter for reservation of flight ticket and seat on specific date and time or according to airline schedule. You can airline ticket for yourself, your employees, manager, executives of the company or CEO etc.

Email for Air Ticket Booking to Company

Dear Manager HR,

I request you to please book air tickets on Sunday 2o December for Singapore and on Tuesday 22 December from Singapore to Dubai.

I have meeting appointments with our clients. I may stay in Dubai for three or four days so do not forget to book hotel rooms for one day and 4 days accordingly.

I will inform you for return ticket booking after having meeting in Dubai because Dubai stay may be prolonged as I have three appointments.

Looking for the confirmation email.



Sample Letter to Airline for Flight Reservation

The Blue Airline

Respected Booking Staff,

My name is Roger and I am writing this letter to make a flight reservation for flight number #12344 for New York tomorrow at 6. I need reserved seats for 4 persons and the seats should be in the business class. The seats should be alongside each other. My Credit card number is given below in case you people have to charge to make the reservations. Make sure that I get 4 seats in the business class tomorrow. If there is any problem or there are no seats available do inform me in time.

Credit Card number #12234556


Email Request for Flight Booking

Respected Sir,

It is stated that I want to reserve my seat from Lahore to California on 27th April. Please mail me the whole schedule of 27th so that I can send you my confirmation letter.

I want window seat in business class in A610 aircraft.  Mail me details soon.

Waiting for your reply


Miss Amna Naz

Sample Letter for Flight Reservation

Respected Sir/Madam,

My name is Fatima Aamir and I will be doing my under graduation from Canada. As you know that September intake are starting so I have to be there as soon as possible. The earliest flight from Lahore to Toronto is on 25th September 2018 and there will not be any other flight after this for next 2 weeks. I cannot come to buy the ticket as I am out of city and have no one who can buy it for me. I request you to reserve my seat on LHR-TNT flight on 25th September. I cannot wait because by the time I will be back, the seats would be all booked and I cannot take any chances. If there was an option then I would have booked it online. As proof, I have attached the letter of my university and passport so you can look into them too for confirmation. I would be very grateful to you if you help me through this difficult time.

Best Regards;

Fatima Aamir


Sample Letter for Booking Confirmation

Sample letter to inform the client that your booking is confirmed in hotel. Letter from hotel management to the client for the confirmation of the booking of hall for he has applied earlier. Sample Letter for Booking Confirmation from Hotel, Restaurant, Casino, Guest House.

Booking Confirmation Letter from Hotel

Dear customer,

This is Manager of Holiday Inn Hotel writing. You applied for the reservation of the large outdoor hall on 18th of June, 2015. It is to inform you that we have accepted your reservation for the large outdoor hall. Please confirm the following details. The hall will be booked under your name from 20th of June to 23rd of June. It has a capacity of 300 persons. Under reservation only dinner will be served. Also the refreshment will be served every four hours. Anytime apart from it ordered will bear extra charges apart from the booking charges. The hall opening time will be 9 am and the closing time will be 9 pm. It is to inform you that the hotel management reserves the right to cancel this booking anytime required. Any loss that may occur during the event shall not be covered by the hotel management. The client will have to pay 50% of the payment in advance and 2% of the payment will be submitted as security which will be returned when all the payment is made.

We look forward to welcome you on the upcoming day. We can assure you that the event will be carried out properly without having any issue and you shall receive no complain from our side. We thank you for giving us such opportunity to serve you on a event.

Yours truly

Booking Manager

Sample Letter for Booking Confirmation
Sample Letter for Booking Confirmation

Letter for Booking Confirmation

The manager, Atlantic hotel, US

Respected sir

I am writing this letter to check the confirmation of my reservation for 3 days event taking place in your hotel. We have booked 8 rooms for our guests and one conference hall for 2 days. As it is a big event so we are expecting perfect arrangements for the event. Please find the customized menu for the conference hi tea and list of all the guests along with their relevant information. Kindly refrain from any sort of misunderstanding. You can directly contact our coordinator for further queries. Thanks


Team Management, Nestle

Letter From Hotel to Confirm Reservation


Mr. Sam Hood

Dear Mr. Sam, hope you are doing well. We have just confirmed your booking. Kindly reconfirm it to avoid any inconvenience.

1 x Double king size room

Breakfast included

1 x extra mattress

3 days and 2 nights

We hope that you will have a great time with us.  We are looking forward to your arrival.

Best wishes

Manager, Sun lagoon hotel

Letter from Hotel to Confirm Reservation

To: Chase Irving
Newfoundland and Labrador, Canada

Dear Mr. Irving,

We wish to inform you that your payment has been received, and your reservation to book a room and conference hall at Labrador Inn on November 1st, 2018 has been confirmed.

Have a pleasant stay,

Labrador Inn
Newfoundland and Labrador, Canada