Here are templates of leave requests due to reservation. Please let us know in the comments if you need a new or custom template for your needs.
Template 1: Short Leave Request Due to Train Reservation (Email)
Subject: Leave Request – Train Reservation
Dear [Principal’s Name],
I hope this email finds you well. I am writing to request a short leave of absence on [date(s)] due to a pre-booked train reservation that cannot be canceled. The classes have been extended, making it impossible for me to attend both the classes and the train.
I have prepared lesson plans and instructional materials for the substitute teacher to ensure a smooth continuation of the curriculum during my absence. I will be available via email or phone for any necessary support or clarification.
I apologize for any inconvenience caused and assure you that I will make every effort to minimize disruption to the students’ learning experience. Thank you for your understanding and consideration.
Best regards,
[Your Name] [Your Designation] [School Name]
Template 2: Urgent Leave Request Due to Train Reservation (Email)
Subject: Urgent Leave Request – Train Reservation
Dear [Principal’s Name],
I hope this email finds you well. I have an urgent request for a leave of absence on [date(s)] due to an unavoidable train reservation conflict with my extended class schedule.
Despite my efforts, I have been unable to cancel or modify the train reservation. I have prepared detailed lesson plans and instructional materials for the substitute teacher, and I will be available via email or phone for any necessary support or guidance.
I apologize for the inconvenience caused by this last-minute request and assure you that I will do my best to minimize the impact on the students’ learning. Thank you for your understanding and prompt attention to this matter.
Sincerely,
[Your Name] [Your Designation] [School Name]
Subject: Leave Request Due to Train Reservation
Dear [Principal’s Name],
I hope this letter finds you well. I am writing to request your kind consideration for a leave of absence on [date(s)] due to a previously made train reservation that cannot be canceled or rescheduled.
I had made the train reservation [mention the date] with the understanding that my classes would conclude at the regular scheduled time. However, due to unforeseen circumstances, it has become necessary to extend the classes on [date(s)]. As a result, I find myself in a situation where attending the scheduled train is not feasible without compromising my responsibilities as a teacher.
I have explored all possible options to modify or cancel the train reservation, but unfortunately, it is non-refundable and cannot be changed at this point. I deeply regret any inconvenience this may cause and assure you that I will make every effort to mitigate any disruption to the students’ learning experience.
To minimize the impact on the students, I have prepared detailed lesson plans and instructional materials that can be utilized by the substitute teacher during my absence. I will also be readily available via email or phone to provide any necessary guidance or clarification to ensure a smooth continuation of the lessons.
I understand the importance of my presence in the classroom and the value of continuity in education. However, in this exceptional circumstance, I kindly request your understanding and approval for this leave of absence. I assure you that I will promptly resume my duties and make up for any missed instructional time upon my return.
Thank you for your attention to this matter. I am grateful for your support and understanding. Please let me know if any further information or documentation is required to process this leave request.
Sincerely,
[Your Name] [Your Designation]