Letter from Hotel to Confirm Reservation

Want to write a booking confirmation letter from the hotel? Please find below sample formats of letters to customers, clients, and guests who have booked rooms in your hotel to ask if they still intend to stay in the hotel if they do they need to sign a slip accepting all terms and conditions.

Booking Confirmation Letter to Customers of Hotel

Dear Sir,

Thank you very much for ordering a room reservation at (hotel name). I want to confirm your reservation with the following details:

Room Details: (mention room number, size, and facilities)
Services Included: (mention any services if included)
Time: (mention the time as per customer requirement)
Advance Payment: (mention if the payment is received or need to be paid)

Our staff will receive you very happily on your arrival. You are requested to inform us at least half an hour before you leave for our hotel. I hope you will find us the most desirable hotel and keep using our services in the future too.

Sincerely Yours,

Your Name & Designation

Letter from Hotel to Confirm Reservation

Dear Sir,

Greetings from Pearl Continent Hotel. Yesterday, we received a request from you for the reservation of two rooms in our hotel for the duration of 2 weeks. This letter is to inform you that the rooms have been reserved under the name of Ali Ahmed. The keys to the room will be available at 08:00 in the morning tomorrow so you can pick them from the main reception. In addition to this, I have attached a confirmation slip with this letter which contains all the details so kindly check them, and let me know if any changes are required before the end of the day so they can be corrected.

Feel free to contact me in case of any further queries. Thank you.

Best Regards,


PC Hotel

Letter from hotel to confirm reservation

Dear Sir,

I hope this letter finds you in the best of health. Last week you called us to reserve a room in our hotel. We entered the details in our database and will be waiting for your arrival. We just need you to confirm your reservation so that there is no trouble afterward regarding your room reservation.  Please do confirm your reservation by calling us at the number provided below. We will be awaiting your presence.

Take care, and have a nice day!

Best Regards,

Hotel Manager

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