Template: Invoice Correction Request Due to Missing Items
Subject: Missing Items in Invoice
Dear [Recipient’s Name],
I noticed that some items are missing from the invoice dated [invoice date]. Kindly amend the invoice to include the following items: [list missing items]. Please let me know once it’s corrected.
Thank you.
Sincerely, [Your Name]
Template: Invoice Correction Confirmation
Subject: Invoice Correction Confirmation
Dear [Recipient’s Name],
Thank you for the corrected invoice. I have reviewed it and found it to be accurate. If any further action is required, please let me know.
Best regards, [Your Name]
Template 1: Simple Invoice Correction Request
[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]
[Recipient’s Name] [Company Name] [Address] [City, State, ZIP Code]
Subject: Invoice Correction Request
Dear [Recipient’s Name],
I hope this letter finds you well. I am writing to bring to your attention an error in the invoice that I received from your company. The invoice in question is for [description of the product/service] and was dated [invoice date].
Upon reviewing the invoice, I noticed that there is a mistake in the billing amount. The correct amount should be [corrected amount]. I kindly request your assistance in correcting this error as soon as possible to avoid any discrepancies in our records.
I have attached a copy of the original invoice for your reference. If you require any additional information or documentation to process the correction, please do not hesitate to reach out to me.
Thank you for your prompt attention to this matter. I trust that you will address the issue promptly, and I look forward to receiving the corrected invoice at your earliest convenience.
Sincerely,
[Your Name]
Template 2: Invoice Correction Due to Quantity Discrepancy
[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]
[Recipient’s Name] [Company Name] [Address] [City, State, ZIP Code]
Subject: Invoice Correction – Quantity Discrepancy
Dear [Recipient’s Name],
I hope this letter finds you well. I am writing to bring to your attention an issue with the invoice I received from your company. The invoice pertains to the purchase of [product/service], and it is dated [invoice date].
Upon reviewing the invoice, I noticed a discrepancy in the quantity of [product/service] listed. The correct quantity should be [corrected quantity]. I kindly request your assistance in rectifying this error promptly to ensure accurate accounting.
For your reference, I have attached a copy of the original invoice along with the relevant details. If there is any additional information needed to process the correction, please let me know.
Thank you for your attention to this matter, and I trust that the corrected invoice will be issued without delay.
Sincerely,
[Your Name]
Template 3: Invoice Correction Request for Incorrect Billing Address
[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]
[Recipient’s Name] [Company Name] [Address] [City, State, ZIP Code]
Subject: Request for Invoice Correction – Billing Address
Dear [Recipient’s Name],
I hope this letter finds you well. I am writing to bring to your attention an error in the billing address on the invoice I received from your company. The invoice in question is for [description of the product/service] and was dated [invoice date].
Upon reviewing the invoice, I noticed that the billing address listed is incorrect. The accurate billing address should be [corrected billing address]. I kindly request your prompt assistance in updating this information to avoid any confusion in future communications.
Please find attached a copy of the original invoice for your reference. If there are any further details required to process the correction, please let me know, and I will provide them promptly.
Thank you for your understanding, and I look forward to receiving the corrected invoice at the earliest convenience.
Sincerely,
[Your Name]
Template 4: Invoice Correction Due to Discount Error
[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]
[Recipient’s Name] [Company Name] [Address] [City, State, ZIP Code]
Subject: Invoice Correction – Discount Error
Dear [Recipient’s Name],
I hope this letter finds you well. I am writing to notify you about an issue with the invoice I received from your company. The invoice pertains to the purchase of [product/service], and it is dated [invoice date].
Upon reviewing the invoice, I noticed an error in the applied discount. The correct discount amount should be [corrected discount]. I kindly request your assistance in revising the invoice to reflect the appropriate discount accurately.
Attached is a copy of the original invoice along with the relevant details. If any further information is required to process the correction, please feel free to contact me.
Thank you for your prompt attention to this matter. I am confident that you will address the issue promptly, and I look forward to receiving the corrected invoice at your earliest convenience.
Sincerely,
[Your Name]
Template 5: Invoice Correction Request for Duplicate Charge
[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]
[Recipient’s Name] [Company Name] [Address] [City, State, ZIP Code]
Subject: Request for Invoice Correction – Duplicate Charge
Dear [Recipient’s Name],
I hope this letter finds you well. I am writing to inform you about a billing issue that I encountered with the invoice I received from your company. The invoice pertains to the purchase of [product/service], and it is dated [invoice date].
Upon reviewing the invoice, I noticed that there is a duplicate charge for the same [product/service]. I kindly request your prompt attention in rectifying this error and processing a refund for the duplicate charge.
Enclosed is a copy of the original invoice for your reference. If there is any additional information needed to resolve this matter, please let me know, and I will provide it without delay.
Thank you for your understanding and cooperation in resolving this matter. I trust that you will address the issue promptly, and I look forward to receiving the corrected invoice and the refund at your earliest convenience.
Sincerely,
[Your Name]
Template 6: Invoice Correction Request Due to Missing Items
[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]
[Recipient’s Name] [Company Name] [Address] [City, State, ZIP Code]
Subject: Invoice Correction – Missing Items
Dear [Recipient’s Name],
I hope this letter finds you well. I am writing to address a concern regarding the invoice I received from your company. The invoice pertains to the purchase of [product/service], and it is dated [invoice date].
After carefully reviewing the invoice, I noticed that some items from the original order are missing from the invoice. The missing items are as follows: [list the missing items]. I kindly request your immediate attention in amending the invoice to include these items accurately.
For your reference, I have attached a copy of the original invoice along with the details of the missing items. If any additional information is required to process the correction, please do not hesitate to contact me.
Thank you for your prompt assistance in resolving this matter. I look forward to receiving the corrected invoice promptly.
Sincerely,
[Your Name]
Template 7: Invoice Correction Confirmation
[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]
[Recipient’s Name] [Company Name] [Address] [City, State, ZIP Code]
Subject: Invoice Correction Confirmation
Dear [Recipient’s Name],
I hope this letter finds you well. I am writing to acknowledge the receipt of the corrected invoice for the purchase of [product/service]. The original invoice was dated [invoice date].
I want to express my appreciation for promptly addressing the issue and providing the corrected invoice. I have reviewed it, and the corrections appear to be accurate.
If there are any further steps required from my end or if you need any additional information, please let me know.
Thank you for your attention to this matter, and I look forward to continuing our positive business relationship.
Sincerely,
[Your Name]