Sample letter of undertaking for shipping the export items by sea, and by air for clearance of the export items, and their quality. It is required by many airlines, govt departments of the USA, EU, UK, and many other countries to allow the shipping of export items.
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Sample Undertaking Letter Format for Shipping:
[Company Name and Logo]
Undertaking Letter for Shipping
To: [Shipping Company Name] [Shipping Company Address] Date: [Date]
Subject: Undertaking Letter for Shipping
Dear Sir/Madam,
We, [Company Name], would like to request your services for the shipment of our goods from [Origin] to [Destination].
As a part of the shipping process, we hereby undertake to comply with all the rules and regulations of the shipping company and the concerned authorities, including customs, port authorities, and any other relevant bodies. We will also ensure that the goods being shipped are packed and labeled in accordance with the relevant guidelines and standards.
We understand that any breach of the shipping regulations or any other violation of the terms and conditions of the shipping company or the concerned authorities may result in penalties and fines. Therefore, we assure you that we will take all necessary precautions to prevent any such violations and ensure that the shipping process is carried out in compliance with all relevant laws and regulations.
We also undertake to provide all necessary documentation and information required for the shipment, including but not limited to invoices, packing lists, and any other relevant documents. We understand that failure to provide complete and accurate information may result in delays or rejection of the shipment.
We hereby authorize the shipping company to act on our behalf and carry out all necessary actions and formalities required for the shipment, including but not limited to customs clearance, payment of duties and taxes, and any other relevant activities.
We also confirm that we will indemnify and hold the shipping company harmless against any claims, losses, damages, expenses, or liabilities arising out of any breach of the terms and conditions of the shipping company or the concerned authorities.
Thank you for your cooperation in this matter. We look forward to a successful shipping experience.
Sincerely,
[Name of the Authorized Person] [Position in the Company] [Company Name and Logo]
Undertaking Letter for Shipment By Air
UNDERTAKING
AWB NO; 607-0957 0945 DATED; (date)
We Undertake full responsibility for and assure that the above shipment does not contain any objectionable, contraband, narcotics, or hazardous for safety and dangerous material that can pose a threat to the safety and security of the aircraft at any stage.
Certified & correct.
We are fully responsible at any stage.
for & on behalf of :
Company Name
Authority Name,
Designation
Undertaking Letter for Shipment By Sea
UNDERTAKING
AWB NO; 607-0957 0945 DATED; (date)
(Company Name) is a regular shipping company and Undertakes full responsibility for the shipment material and assures that this shipment does not contain any objectionable items, contraband, narcotics, or something hazardous for the safety, and for dangerous material which can pose a threat to the safety and security of the ship at any stage.
Certified & Correct.
We are fully responsible at any stage.
for & on behalf of :
Company Name
Authority Name,
Designation
This undertaking “content requirement” is generally provided by the shipping company or discussed with the shipping company for approval.
