Below are the templates to request your official email id from by company/it department or the responsible person. Please let us know in the comments if you need new or custom templates for your personal or business needs.
Subject: Request for Issuance of Official Email ID
Dear [HR Contact’s Name],
I hope this email finds you well. I am writing to request the issuance of my official email ID as per the organizational guidelines and procedures. As a recent addition to the [Organization Name] team, having an official email address will enable me to communicate effectively with colleagues, clients, and other stakeholders.
I understand that the creation of an official email ID involves certain formalities and security measures. I am ready to provide any necessary information or complete any required forms to facilitate the process. Please let me know the specific documents or details you require from my end, and I will ensure to submit them promptly.
Additionally, if there are any guidelines or policies regarding the usage and management of official email IDs that I should be aware of, please kindly share them with me. I want to ensure that I adhere to the established standards and practices of [Organization Name].
I greatly appreciate your attention to this matter and look forward to receiving the details of my official email ID. Should you need any further information or have any questions, please feel free to reach out to me. Thank you for your assistance.
Best regards,
[Your Name] [Your Position] [Contact Information: Phone Number and Alternative Email Address]
Subject: Request for Official Email ID
Dear [HR Contact’s Name],
I hope this email finds you well. My name is [Your Name] and I recently joined [Organization Name] as a [Your Position]. I am reaching out to kindly request the creation of my official email ID to streamline communication within the organization.
Could you please assist me in setting up my official email ID? I would greatly appreciate it if you could provide me with the necessary details, including the username and password, as well as any specific instructions or guidelines for using the email system.
If there are any forms or documents that I need to complete for this request, please let me know, and I will promptly provide the required information. Additionally, if there are any training sessions or orientations I need to attend regarding the use of the company email system, kindly inform me so that I can schedule my participation accordingly.
Thank you very much for your attention to this matter. Please do not hesitate to reach out if you require any further information or clarification. I look forward to receiving the details of my official email ID and contributing to the success of [Organization Name].
Best regards,
[Your Name] [Your Position] [Contact Information: Phone Number and Alternative Email Address]
Subject: Follow-up on Request for Official Email ID
Dear [HR Contact’s Name],
I hope this email finds you well. I wanted to follow up on my previous email requesting the creation of my official email ID at [Organization Name]. As I settle into my new role as a [Your Position], having an official email address will greatly facilitate my communication with colleagues and clients.
I understand that you may be busy with various responsibilities, and I genuinely appreciate your time and effort in assisting me with this matter. If there are any updates or additional information required from my end, please let me know, and I will promptly provide the necessary details.
I look forward to your positive response and receiving the details of my official email ID soon. Should you have any questions or need any further information, please do not hesitate to reach out to me.
Thank you once again for your attention to this request.
Best regards,
[Your Name] [Your Position] [Contact Information: Phone Number and Alternative Email Address]
Subject: Confirmation of Official Email ID
Dear [HR Contact’s Name],
I hope this email finds you well. I would like to express my sincere gratitude for promptly setting up my official email ID. I am delighted to inform you that I have successfully accessed and started using my official email address.
Having an official email ID not only helps me establish a professional presence but also enables me to communicate efficiently with my colleagues and external stakeholders. I am confident that this will contribute positively to my productivity and the overall success of [Organization Name].
I would like to extend my appreciation to you and the entire HR team for your support and assistance in this process. If there are any guidelines or best practices regarding the use of the company email system that I should be aware of, please do not hesitate to share them with me.
Once again, thank you for your valuable assistance, and please let me know if there is anything else I need to do or any further information I should be aware of regarding my official email ID.
Best regards,
[Your Name] [Your Position] [Contact Information: Phone Number and Alternative Email Address]