Below are the templates of response letters to approval letters for confirmation. We provide all types of templates. Please let us know in the comments if you need any type of letter template.
Crafting the Perfect Response to a Procurement Approval Letter
Dear Sir/Madam,
Good evening!
With reference to your offer and further discussions with our client, finally we got approval for procurement of the same for our Project.
We are thankful for your patience and we request you to confirm the final discounted price and availability by return mail to enable us to release the order immediately.
We appreciate your immediate and positive reply.
Sincerely,
Your Name Designation
How to Respond to a Procurement Approval Letter (Short Email Reply)
Dear [Sender’s Name],
Good evening!
We’re thrilled to receive approval for your project’s procurement. The final discounted price for the items is [insert discounted price], and they are readily available. Please provide the purchase order and delivery details, and we’ll process your order promptly.
Your business is highly valued, and we’re committed to your satisfaction. Don’t hesitate to reach out for any questions or concerns.
Best regards,
[Your Name] [Your Title] [Your Company] [Contact Information]
How to Respond to a Procurement Approval Letter (Detailed Reply)
Dear [Sender’s Name],
Good evening!
I hope this message finds you well. We would like to express our gratitude for your prompt response and the approval received for the procurement of the items required for your project. It is always a pleasure to work with clients who value and appreciate our collaboration.
In response to your request, we are delighted to confirm the final discounted price and availability for the items you require. The discounted price for the requested items is [insert discounted price], and we are pleased to inform you that they are readily available in our inventory. This ensures that we can expedite the process and release your order without delay.
To proceed with the order, please provide us with the following details:
- Purchase Order (PO) number, if applicable.
- Billing and shipping address details.
- Any specific delivery preferences or requirements.
- Any additional documentation or specifications that may be necessary for the order.
Upon receipt of this information, we will process your order promptly and keep you updated on the delivery schedule.
We value your business and are committed to providing you with top-notch service. Should you have any further inquiries or require any additional assistance, please do not hesitate to contact us. We are here to ensure a smooth and efficient procurement process for your project.
Thank you once again for choosing us as your supplier. Your satisfaction is our priority, and we look forward to continuing our successful partnership.
Please feel free to reach out to us should you have any further questions or concerns.
Best regards,
[Your Name] [Your Title] [Your Company] [Contact Information]