The following are two template letters addressing the situation where an individual is unable to join a PhD program due to pregnancy but expresses hope for a future opportunity. In the first letter, the individual declines the offer while expressing gratitude and a desire to reapply in the future. The second letter focuses on postponing the enrollment and requesting consideration for future admission. These templates can be customized to fit your specific circumstances and serve as a starting point for drafting your own letter.
Template 1: Letter for Declining PhD Due to Pregnancy with Hope for Future Opportunity
[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]
[Supervisor/Professor’s Name] [University/Organization Name] [Department] [Address] [City, State, ZIP Code]
Subject: Declining PhD Offer Due to Pregnancy with Hope for Future Opportunity
Dear [Supervisor/Professor’s Name],
I hope this letter finds you well. I am writing to inform you that, regrettably, I am unable to accept the offer to pursue a PhD at [University/Organization Name] in [Department]. Due to unforeseen circumstances, I have recently discovered that I am pregnant, which has necessitated a change in my plans and priorities.
While I am disappointed that I cannot embark on the PhD program as originally intended, I would like to express my gratitude for the opportunity you have extended to me. I truly appreciate the confidence you have shown in my abilities and the faith you have placed in my potential as a researcher.
I firmly believe that pursuing a PhD requires a significant commitment of time, energy, and focus. Given my current circumstances, I have made the difficult decision to prioritize my health and well-being, as well as that of my unborn child. It is essential for me to dedicate this time to ensuring a healthy pregnancy and preparing for the responsibilities of motherhood.
However, I am genuinely interested in the field of research and remain passionate about the opportunity to contribute to the academic community. I sincerely hope that, in the future, an opportunity may arise for me to reapply and continue my academic journey at [University/Organization Name]. I kindly request your understanding and consideration of this possibility when suitable openings become available.
In the meantime, I would appreciate any advice or guidance you can offer to further develop my skills and knowledge in the field. I am eager to stay connected with the research community and continue my intellectual growth during this period. I would be grateful for any recommendations you may have regarding relevant literature, online courses, or networking opportunities that can help me stay updated and engaged in the field.
Once again, I extend my deepest gratitude for the offer and your understanding regarding my current circumstances. I look forward to the possibility of working with you and your esteemed institution in the future. Thank you for your support and consideration.
Yours sincerely,
[Your Name]
Template 2: Letter for Postponing PhD Due to Pregnancy with Request for Future Consideration
[Your Name] [Your Address] [City, State, ZIP Code] [Email Address] [Phone Number] [Date]
[Supervisor/Professor’s Name] [University/Organization Name] [Department] [Address] [City, State, ZIP Code]
Subject: Postponing PhD Enrollment Due to Pregnancy with Request for Future Consideration
Dear [Supervisor/Professor’s Name],
I hope this letter finds you well. I am writing to inform you of a significant development in my personal life that has necessitated a postponement of my enrollment in the PhD program at [University/Organization Name] in [Department]. I have recently discovered that I am pregnant, and in light of this, I have had to reassess my plans and priorities.
I am grateful for the opportunity to pursue a PhD at [University/Organization Name], and I greatly appreciate the trust and belief you have placed in me as a prospective researcher. However, the arrival of this new chapter in my life has led me to make the difficult decision to delay my enrollment until a later time.
I firmly believe that a PhD program demands unwavering commitment, focus, and dedication. Given the physical and emotional demands of pregnancy and the responsibilities that lie ahead, I want to ensure that I can give my full attention to both my personal and academic pursuits.
I kindly request your understanding and consideration in granting me the opportunity to defer my enrollment. I am eager to explore the possibility of joining the program at a more suitable time in the future, once I am better able to balance the demands of motherhood and academic study.
I remain deeply interested in the field of research and look forward to the potential of collaborating with you and the esteemed faculty at [University/Organization Name]. I hope that you will keep my application on file and consider it for future openings in the PhD program.
During this time, I would greatly appreciate any advice or recommendations you may have regarding resources, publications, or networking opportunities that can help me stay connected to the academic community and enhance my knowledge in the field. I am committed to continuously developing my skills and contributing to the advancement of research in the future.
Thank you for your understanding and support. I am genuinely grateful for the opportunity that [University/Organization Name] has provided me, and I hope to have the chance to join the program when the time is right. I look forward to staying in touch and further exploring the potential for collaboration.
Yours sincerely,
[Your Name]