Tag: Student Applications

Application for change in Class Schedule

This letter can be written by a student of college, graduate school or university student to the Registrar Office or the administration to make amendments in class schedule due to clashes in class timings, breaks between classes and early morning classes. You may modify the sample according to your needs and circumstances.

Application for change in Class Schedule due to clash of classes

The Registrar Office

Address of school

Name of school

Date

Respected Sir/Madam,

With due respect it is stated that I have a clash in my timetable. I am currently enrolled in class (mention your grade) under roll number (mention your roll number) in the degree program (mention). All of the courses I am enrolled in right now are my major courses and I need them this year to graduate on time. They are my degree requirements.
My course number (mention code) under the name of (mention your course name) clashes with course number (mention code) under the name of (mention your course name. My class on (mention day) ends at (mention time) and my second class begins at (mention time). I have emailed RO so many times but they do not tend to listen to me. They have been lingering on my case for a while now and now my semester is about to begin in two weeks. Even if I miss my single class, I will not be able to understand my entire course.

I was force enrolled in this section. But, there are two sections that do not class with my course, therefore, it is requested to please swap my sections with those sections in order to avoid clash. I am mentioning down the section number and their timings. It is my request to please process my ticket as soon as possible.

I will be very thankful to you for your cooperation. I hope you take this as a matter of urgency and take a prompt action. I am anxiously waiting for your reply.

Best Regards,

Asna Altaf

Roll number

Application for change in Class Schedule due to breaks in between classes

The Registrar Office

Address of school

Name of school

Date

Respected Sir/Madam,

With due respect it is stated that I have a lot of breaks in my timetable. I am currently enrolled in class (mention your grade) under roll number (mention your roll number) in the degree program (mention). The breaks are almost around 5-6 hours on Tuesday’s and Wednesday. I am a day scholar, therefore, I do not have a place to rest on campus. Such times are so exhausting. They exhaust me to such an extent that I cannot study when I get home. I am at a stage in my career life where I cannot risk my GPA. My class on (mention day) ends at (mention time) and my second class begins at (mention time). I have emailed RO so many times but they do not tend to listen to me. They have been lingering on my case for a while now and now my semester is about to begin in two weeks.

I was force enrolled in this section. But, there are two sections that do not class with my course, therefore, it is requested to please swap my sections with those sections in order to avoid breaks. I am mentioning down the section number and their timings. It is my request to please process my ticket as soon as possible.

I will be very thankful to you for your cooperation. I hope you take this as a matter of urgency and take a prompt action. I am anxiously waiting for your reply.

Best Regards,

Asna Altaf

Roll number

Application for change in Class Schedule due to hot weather/ scorching heat

The Registrar Office

Address of school

Name of school

Respected Sir/Madam,

With due respect it is that I am currently enrolled in class (mention your grade) under roll number (mention your roll number) in the degree program (mention). With due respect it is stated that I am day-scholar and I have my classes at around 3 pm and that is the time of extreme heat and humidity. As I belong to a middle class family with a very humble background I can not afford a car. Therefore, I have to come on motor bike. Furthermore, I live 40 kilometres away from home and it takes me an hour to reach university. When I reach university, I am drenched in sweat. I am out of breathe and I hardly have the energy to move from the parking to the classes.

I have tried different methods of prevention from heat but even then I was hit by heat stroke three times. I was admitted in hospital and doctor asked me if I can not afford a car, I should stay at home these weeks. But, that would lead in loss of a lot of my precious time.

Therefore, it is requested to please allow me to take evening classes which are available on Sunday. Atleast there would be no sunlight and weather will be a bit cooler. To come to afternoon classes is very difficult for me.

Hence, if you could shift my classes, I will be very thankful to you. I am looking forward towards you for your cooperation. I hope you will understand. I am anxiously waiting for your reply.

Best regards,

name

roll number

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Application to the Principal for the Change of Name

This letter can be written to head or any authoritative office holding person by the parent or a student himself for the correction of spellings of the name or incorrect Sir name. However, do not forget to give complete details of your name and other roll number details.

Application to the Principal for the Correction of Spellings of the Name

To,

The Principal

Name of school

Respected Sir/ Madam,

It is stated that I, (name of student), am currently enrolled in your school by the roll number in grade (Mention the class). With due respect, the reason that I am writing this letter is that the spellings of name are incorrectly written. The spellings of my name as mentioned on the CNIC and other official documents are “Salim” not “Saleem”. I have mentioned this to the admin several times and have asked them to change the spellings but however, they said that they will but they have not done it as yet.

Today, I visited the admin office and they asked me to write an application to you. It is stated that please change the spellings of name as soon as possible because my examinations are approaching and it is going to create a lot of hustle. As the spellings on my CNIC and my school form contradict and hence, it will create an issue while sending my admission.

Therefore, it is stated that please change my name as soon as possible. I will be very grateful to you for your cooperation. Anxiously waiting for you to take prompt action.

Best Regards,

Name

Application to the Principal for the Change of my last name

The Principal

Name of school

Respected Sir/ Madam,

It is stated that I, (name of student), am currently enrolled in your school by the roll number in grade (Mention the class). With due respect, the reason that I am writing this letter is that my name is incorrectly enrolled. I do not have a Last name. However, I do not know but the school by itself has written my last name as “Khan”.

I have mentioned this to the admin several times and have asked them to remove the last name but however, they said that they will but they have not done it as yet. Today, I visited the admin office and they asked me to write an application to you. It is stated that please change the my name as soon as possible because I have to apply for a visa for an internship and they will reject my visa instantly when they see this contradiction. As the name on my CNIC and my school form are different.

Therefore, it is stated that please change my name as soon as possible. I will be very grateful to you for your cooperation. Anxiously waiting for you to take prompt action.

Best Regards,

Your student,

Name

Request to freeze Semester

This letter can be used by a student of any level of college or university studying in education equal to BS or MS or even higher and can be written to higher administration including chairman, dean, Principal to freeze his semester.

Request to freeze Semester due to internship

The Dean/Registrar,

University name….

Address….

Respected sir,

With due respect it is stated that I, (name of student) is studying in your university in grade (grade number) of ( department name) and my roll number or campus ID is as follows (roll number). As you know, that internship is an integral part of not only for your current degree program but also plays a pivotal role in your professional life and leaves a great mark on your CV. I have been offered with a golden opportunity to do an internship with (name of company) which is widely famous for its (thing it is famous for). It is once in a lifetime chance that i do not want to miss. My internship dates will be from (starting date) till (ending date).

It will be very kind of you if you could freeze my semester (dates of semester) so that i go to avail this opportunity without missing out on my semester. I shall be very thankful to you.

Yours obediently,

Name:….

Subject and department……

Date:

Request to freeze Semester due to bad GPA in previous semester

The Dean/Registrar,

University name….

Address

Respected sir,

With due respect and hopefulness that you will understand my plea, it is stated that i want to get my next semester frozen. Currently, I, (name of student), am enrolled in (name of degree program) with the alloted roll number (roll number). There are several reasons for my request. Due to some personal family issues, i have not been able to perform well in the last semester and my GPA/grade score has been (score) which compelled me into sheer depression and anxiety. Not only this, It has affected my mental health badly. If i continue with the same result in the upcoming semester, i will not only be set on probation but also be terminated from the university. This will further only push me towards a more traumatic situation. Therefore, it is requested to please freeze my upcoming semester (dates of semester) so that i perform better.

With best regards,

Yours obediently,

Subject and department……

Request to freeze Semester due to my mother’s critical health condition

The Dean/Registrar,

University name….

Address….

Date:

I am writing to you with deep regret and sorrow. I , (name of student), am currently enrolled in degree program (name of degree program) with the campus ID/ roll number : (roll number). With due respect, it is requested to please freeze my semester that is starting from (starting date) till (ending date). My mother is admitted in ICU in (name of hospital). She was recently diagnosed with last stage brain tumor. She went through numerous surgeries and yet the tumor is growing. She is also going through chemotherapy in every alternative week. I, being the eldest of all siblings and my father being old can not take care of her alone. Someone needs to be at home to supervise the household and other chores. Therefore, it is requested to please freeze my semester. I hope you will understand. I shall be very thankful to you for your cooperation.

With best regards,

Yours obediently,

Subject and department……

Fee Concession Application by Father Due to Financial Issues

Sample application by Father for a full fee concession of his child due to financial problems. This can be used by parents facing issues paying their children’s school fee due to low income/financial crisis etc.

Application for Full Fee Concession

School Name,

School Address,

Subject: Request for fee concession

Respected Principal,

With due respect that I, Vivek, father of __________of class __ request you to please grant a full fee concession to my child. All my children have been studying in this school for a long time. Being from a very poor background, I work very hard to make the ends meet. It is very difficult for me to pay fees of all my four children whilst providing them transport facilities, school supplies and paying for their tuitions. My children enjoy the environment of this school and I do not want to deprive them from it. My children have always been punctual and have always performed excellently in there exams. If I am not given a full fee concession I would have to remove my children from this school. I hope that the school appreciated my children’s’ efforts and considers my request.

Yours Sincerely,

Vivek, Father of ______

Class and Section of child

Signature(optional)

Date

Application for Full Fee Concession as the Family is Facing Sudden Financial Crisis

School Name,

School Address,                                                            

Subject: Request for fee concession

Respected Principal,

With due respect that I, Vivek, father of _______of class __ request you to please grant a full fee concession to my child. All my children are in this school and all of them enjoy the environment that the school provides. I have been facing difficulties in paying their fee and hence I put forward such a request. The company I have been working for has gone bankrupt due to tax fraud. As the company itself is under financial crisis they are unable to pay their employees. My salary for the past two months is on hold and I am unable to find another good pay job on such short notice. I am in a dire need of a full fee concession for my child. Please understand my situation and consider my request.

 Yours Sincerely,

Vivek, Father of ______

Class and Section of child

Signature(optional)

Date

Application for Full Fee Concession as it has been Increased Recently

School Name,

School Address

Subject: Request for fee concession

Respected Principal,

With due respect that I, Vivek, father of __________of class __ request you to please grant a full fee concession to my child. My family comes from a very lower middle class background. All my children are in this school and all of them have been performing very well since the beginning of their school days. As per the recent notice by the school there has been a 15% fee increment due to increased taxes. For one student 15% is not much but I have to pay fee of all my four children. Unfortunately my minimal salary does not allow me to do so. I desperately request a fee waiver for my child so that he is able to study in this school. I also want to highlight the outstanding performance of my child. He has been winning spelling bee cups for the school for last 3 years whilst performing his maximum in finals. I hope that the school understands our situation and consider our request.

Yours Sincerely,

Vivek, Father of ______

Class and Section of child

Signature(optional)

Date

Application to Retake Exam due to Low Attendance

Sample application to reappear in an Exam missed due to low attendance. This application can be used by any student who has been absent due to transport issues/ health issues/bullying or anxiety issues etc.

Application to Retake Exam due to Low Attendance because of Conveyance Problem

School Name

School Address

Date

Subject

Respected Principle,

With due respect it is stated that I , Saifuddin Ahmed, of class __ request you to let me reappear in my exam. I was not allowed to sit in the exam as I failed to fulfill the attendance criteria. I am in deep regret for not being able to attend my classes, but there are many personal reasons behind this. I live quite far from the school and unfortunately, the school bus’ normal route does not include the area I live in. I come to school using public transport which leads me to being late to school almost every day  and hence I am often marked as absent. Please allow me to retake the exam as I worked very hard throughout the year. I also ensure that I will surely maintain my attendance from now on. Please consider my mere request.

Yours Sincerely,

Saifuddin Ahmed

Class and Section

Signature(optional)

Application to Retake Exam due to Low Attendance Due to Health Issues

School Name

School Address

Date

Subject

Respected Principle,

With due respect it is stated that I , Saifuddin Ahmed, of class __ request you to let me reappear in my exam. I was not allowed to sit in the exam as I failed to fulfill the attendance criteria. A few months ago I took a very bad fall while playing football which injured my back. As I ignored my back for quite some time its condition worsened that I was unable to sit properly. The physiotherapist I visited recommended me to be on bed rest for a month. As my parents are both employed they forgot to hand in my leave application on time hence I was marked absent for almost 3 weeks. When I came to take the exam I was not allowed in the exam hall as my attendance was too low. I do understand that not handing in a leave application was my fault but please let me retake the exam as otherwise my whole year will be wasted. Please consider my mere request.

Yours Sincerely,

Saifuddin Ahmed

Class and Section

Signature(optional)

Application to Retake Exam due to Low Attendance Due to School Anxiety

School Name

School Address

Date

Subject

Respected Principle,

With due respect it is stated that I , Saifuddin Ahmed, of class __ request you to let me reappear in my exam. I was not allowed to sit in the exam as I failed to fulfill the attendance criteria. In start of the new school year I had some small fights with a couple of students. Soon I was being bullied by many students and that made me feel very insecure and anxious during school. Neither was I able to focus on class nor during breaks. I was feeling targeted and alone. Due to such a toxic environment that I was facing in school I choose not to attend as it felt like a better option. If I am not given a chance to reappear in the exam then my whole school year will be a waste.  Please understand my situation and consider my mere request.

Yours Sincerely,

Saifuddin Ahmed

Class and Section

Signature(optional

Letter Requesting School Administration to Issue a New Identity Card

Format of writing a letter to school administration and telling them that you have misplaced your school identity card and you need a new identity card ASAP

Letter Requesting Issuance of Identity Card

To: Argyle Private School
Santa Barbara, California, United States

I hope this letter receives you in good health. I am writing to inform you that I have lost my school identity card a couple days ago and I am not able to find it. I kindly request the respected administrator to issue me a new identity card as soon as possible.

Sincerely,
William Mueller
Santa Barbara, California, United States

Request Letter to School to Issue a New Identity Card

To the admin,

Institute name

Date

Respected sir,

It is stated that I (name) student of (class) has lost her college identity card. The final exams are just around the corner. According to our college’s policy, no student is allowed to take their examination without having a valid identity card due to security purpose. I request you to issue me a new identity card so I can sit in my exam hall without any worry. I hope that you will understand my situation.

Kindly help me in this regard

Sincerely,

Name

Request Letter To University To Transfer Credits

Format of application to send to previous university for sending you the credits that you have gained while studying there and transferring it to where you are studying now

Request Letter to Transfer Credits

To the HR Admin,

Institute name

Date

Respected sir,

It is stated that I (name) student of bachelor in computer science has completed her 1st year (2 semesters) at your university. Yesterday we got to know that my father has been posted to Karachi for 5 years. We all are planning to shift with him to Karachi. In this situation when all my family is shifting along with him, it’s impossible for me to continue my studies alone here living miles away from my family. As you know I have already completed one year of my degree and I don’t want to waste my time so I request you to transfer my credits of completed courses to Karachi university through HEC as I am planning to get shifted there in my second year. The time I had at (institute name) is unforgettable but sadly we have to lay down our weapons in front of fate’s decision. I hope that I will come back here for my masters in this remarkable institute.

Kindly look forward to my application as soon as you can so, I can in a little while move with my family to Karachi and continue with my studies.

Yours obedient,

Name