Tag Archives: Student Applications

Application for change in Class Schedule

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This letter can be written by a student of college, graduate school, or university student to the Registrar Office, or the administration to make amendments in class schedule due to clashes in class timings, breaks between classes, and early morning classes. You may modify the sample according to your needs, and circumstances.

Application for change in Class Schedule due to clash of classes

The Registrar Office

Address of school

Name of school

Date

Dear Sir/Madam,

With due respect it is stated that I have a clash in my timetable. I am currently enrolled in class (mention your grade) under roll number (mention your roll number) in the degree program (mention). All of the courses I am enrolled in right now are my major courses, and I need them this year to graduate on time. They are my degree requirements.
My course number (mention code) under the name of (mention your course name) clashes with course number (mention code) under the name of (mention your course name. My class on (mention day) ends at (mention time), and my second class begins at (mention time). I have emailed RO so many times but they do not tend to listen to me. They have been lingering on my case for a while now and now my semester is about to begin in two weeks. Even if I miss my single class, I will not be able to understand my entire course.

I was force enrolled in this section. But, there are two sections that do not class with my course, therefore, it is requested to please swap my sections with those sections in order to avoid clash. I am mentioning down the section number, and their timings. It is my request to please process my ticket as soon as possible.

I will be very thankful to you for your cooperation. I hope you take this as a matter of urgency, and take a prompt action. I am anxiously waiting for your reply.

Best Regards,

Asna Altaf

Roll number

Application for change in Class Schedule due to breaks in between classes

The Registrar Office

Address of school

Name of school

Date

Dear Sir/Madam,

With due respect it is stated that I have a lot of breaks in my timetable. I am currently enrolled in class (mention your grade) under roll number (mention your roll number) in the degree program (mention). The breaks are almost around 5-6 hours on Tuesday’s, and Wednesday. I am a day scholar, therefore, I do not have a place to rest on campus. Such times are so exhausting. They exhaust me to such an extent that I cannot study when I get home. I am at a stage in my career life where I cannot risk my GPA. My class on (mention day) ends at (mention time), and my second class begins at (mention time). I have emailed RO so many times but they do not tend to listen to me. They have been lingering on my case for a while now, and now my semester is about to begin in two weeks.

I was force enrolled in this section. But, there are two sections that do not class with my course, therefore, it is requested to please swap my sections with those sections in order to avoid breaks. I am mentioning down the section number, and their timings. It is my request to please process my ticket as soon as possible.

I will be very thankful to you for your cooperation. I hope you take this as a matter of urgency, and take a prompt action. I am anxiously waiting for your reply.

Best Regards,

Asna Altaf

Roll number

Application for change in Class Schedule due to hot weather/ scorching heat

The Registrar Office

Address of school

Name of school

Dear Sir/Madam,

With due respect it is that I am currently enrolled in class (mention your grade) under roll number (mention your roll number) in the degree program (mention). With due respect it is stated that I am day-scholar, and I have my classes at around 3 pm, and that is the time of extreme heat, and humidity. As I belong to a middle class family with a very humble background I can not afford a car. Therefore, I have to come on motor bike. Furthermore, I live 40 kilometres away from home, and it takes me an hour to reach university. When I reach university, I am drenched in sweat. I am out of breathe, and I hardly have the energy to move from the parking to the classes.

I have tried different methods of prevention from heat but even then I was hit by heat stroke three times. I was admitted in hospital, and doctor asked me if I can not afford a car, I should stay at home these weeks. But, that would lead in loss of a lot of my precious time.

Therefore, it is requested to please allow me to take evening classes which are available on Sunday. Atleast there would be no sunlight, and weather will be a bit cooler. To come to afternoon classes is very difficult for me.

Hence, if you could shift my classes, I will be very thankful to you. I am looking forward towards you for your cooperation. I hope you will understand. I am anxiously waiting for your reply.

Best regards,

name

roll number

Application to the Principal for the Change of Name

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This letter can be written to head, or any authoritative office holding person by the parent, or a student himself for the correction of spellings of the name, or incorrect Sir name. However, do not forget to give complete details of your name, and other roll number details.

Application to the Principal for the Correction of Spellings of the Name

To,

The Principal

Name of school

Dear Sir/ Madam,

It is stated that I, (name of student), am currently enrolled in your school by the roll number in grade (Mention the class). With due respect, the reason that I am writing this letter is that the spellings of name are incorrectly written. The spellings of my name as mentioned on the CNIC, and other official documents are “Salim” not “Saleem”. I have mentioned this to the admin several times, and have asked them to change the spellings but however, they said that they will but they have not done it as yet.

Today, I visited the admin office, and they asked me to write an application to you. It is stated that please change the spellings of name as soon as possible because my examinations are approaching, and it is going to create a lot of hustle. As the spellings on my CNIC, and my school form contradict, and hence, it will create an issue while sending my admission.

Therefore, it is stated that please change my name as soon as possible. I will be very grateful to you for your cooperation. Anxiously waiting for you to take prompt action.

Best Regards,

Name

Application to the Principal for the Change of my last name

The Principal

Name of school

Dear Sir/ Madam,

It is stated that I, (name of student), am currently enrolled in your school by the roll number in grade (Mention the class). With due respect, the reason that I am writing this letter is that my name is incorrectly enrolled. I do not have a Last name. However, I do not know but the school by itself has written my last name as “Khan”.

I have mentioned this to the admin several times, and have asked them to remove the last name but however, they said that they will but they have not done it as yet. Today, I visited the admin office, and they asked me to write an application to you. It is stated that please change the my name as soon as possible because I have to apply for a visa for an internship, and they will reject my visa instantly when they see this contradiction. As the name on my CNIC, and my school form are different.

Therefore, it is stated that please change my name as soon as possible. I will be very grateful to you for your cooperation. Anxiously waiting for you to take prompt action.

Best Regards,

Your student,

Name

Request to freeze Semester

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This letter can be used by a student of any level of college, or university studying in education equal to BS, or MS, or even higher, and can be written to higher administration including chairman, dean, Principal to freeze his semester.

Request to freeze Semester due to internship

The Dean/Registrar,

University name….

Address….

Respected sir,

With due respect it is stated that I, (name of student) is studying in your university in grade (grade number) of ( department name), and my roll number, or campus ID is as follows (roll number). As you know, that internship is an integral part of not only for your current degree program but also plays a pivotal role in your professional life, and leaves a great mark on your CV. I have been offered with a golden opportunity to do an internship with (name of company) which is widely famous for its (thing it is famous for). It is once in a lifetime chance that i do not want to miss. My internship dates will be from (starting date) till (ending date).

It will be very kind of you if you could freeze my semester (dates of semester) so that i go to avail this opportunity without missing out on my semester. I shall be very thankful to you.

Yours obediently,

Name:….

Subject, and department……

Date:

Request to freeze Semester due to bad GPA in previous semester

The Dean/Registrar,

University name….

Address

Respected sir,

With due respect, and hopefulness that you will understand my plea, it is stated that i want to get my next semester frozen. Currently, I, (name of student), am enrolled in (name of degree program) with the alloted roll number (roll number). There are several reasons for my request. Due to some personal family issues, i have not been able to perform well in the last semester, and my GPA/grade score has been (score) which compelled me into sheer depression, and anxiety. Not only this, It has affected my mental health badly. If i continue with the same result in the upcoming semester, i will not only be set on probation but also be terminated from the university. This will further only push me towards a more traumatic situation. Therefore, it is requested to please freeze my upcoming semester (dates of semester) so that i perform better.

With best regards,

Yours obediently,

Subject, and department……

Request to freeze Semester due to my mother’s critical health condition

The Dean/Registrar,

University name….

Address….

Date:

I am writing to you with deep regret, and sorrow. I , (name of student), am currently enrolled in degree program (name of degree program) with the campus ID/ roll number : (roll number). With due respect, it is requested to please freeze my semester that is starting from (starting date) till (ending date). My mother is admitted in ICU in (name of hospital). She was recently diagnosed with last stage brain tumor. She went through numerous surgeries, and yet the tumor is growing. She is also going through chemotherapy in every alternative week. I, being the eldest of all siblings, and my father being old can not take care of her alone. Someone needs to be at home to supervise the household, and other chores. Therefore, it is requested to please freeze my semester. I hope you will understand. I shall be very thankful to you for your cooperation.

With best regards,

Yours obediently,

Subject, and department……

Fee Concession Application by Father Due to Financial Issues, or Crises

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Application by Father for a full fee concession in school, college, or university due to financial problems crises. Sample request letter for fee concession from parents due to financial problems available, and you can customize as per your requirements.

Application Requesting Fee Concession by Parent

Dear Madam,
I am requesting a fee concession for my daughter studying in (Class Name) at your college for two years. Due to a recent business loss, I am unable to afford the full monthly college fee. I want my daughter to keep studying at your prestigious college. Please grant a 50% fee concession for my daughter. Looking for your kind approval.

Sincerely Yours,
(Your Name)

Application for Fee Concession Due to Covid 19 Lock Down

Dear Principal,
I hope you are good in health, and doing well. I want to inform you that due to Covid 19 lockdown, my business is almost closed for the last year. And there is no prediction for its opening soon. I request you to please grant a 50% fee concession for my son (name of the son) studying in (grade, or class) at your prestigious school. I hope you understand, and grant my humble request.

Sincerely Yours,
(Your Name)

Fees Concession Request Due to Lockdown, and Covid 19

Dear Madam,

As Covid-19 affecting human lives, many of the businesses are also suffering due to lockdown. My father’s shop/business is also closed for one year, and there is no other income source we could start yet. My parents are facing financial crises, and requesting for full fee concession. I know you are already accommodating most students, but I am also hopeful that you will accept my request. My father’s health is also down due to due to financial problems. Looking for your kind approval.

Noora, O Levels

Fee Concession Request Due Financial Issues, and Covid 19

School Name, Address,

Respected Principal/Headmaster,

Thank you very much for providing the best educational services. I really appreciate your best efforts. My younger daughter Deepika is studying in 7th grade (enrollment #000), and I am pleased with her motivation toward education.

I was a business executive in a small firm, but during Covid 19, I loosed my job because the company’s overall business was closed. I am trying to find a new job, but I couldn’t find it yet as most of the businesses in my field are downsizing their staff.

I am writing this letter to request a fee discount for my daughter. I can understand your concerns when many of the parents may be asking for discounts, and you also have to manage the quality education with all the SOP’s for Covid 19.

But due to serious financial issues, I am requesting a fifty percent fee discount for my daughter. As soon as I find a new job, I will try my best to pay the full fees. I hope you understand my situation, and consider my request.

Regards,

Aarav

Application for Full Fee Concession Because of Poor Family

School Name, School Address,

Subject: Request for fee concession

Respected Principal,

With due respect that I, (Your Name), father of (student name) of class(the class name where he/she is studying), requesting you to please grant a full fee concession to my child. All my children have been studying in this school for a long time. Being from an impoverished background, I work very hard to make ends meet. It is challenging for me to pay the fees for all my four children whilst providing them transport facilities, school supplies, and paying for their tuitions.

My children enjoy the environment of this school, and I do not want to deprive them of it. My children have always been punctual, and have always performed excellently in their exams. If I am not given a full fee concession, I would have to remove my children from this school. I hope that the school will appreciate my children’s efforts, and considers my request.

Yours Sincerely,

(Your Name as Father), Father of (Name of Student)

Class, and Section of children

Application for Full Fee Concession as the Family is Facing Sudden Financial Crisis

School Name, School Address,                                                            

Subject: Request for fee concession

Respected Principal,

With due respect that I, (Name of Father), father of (Student Name) of class (class of student), request you to please grant a full fee concession to my child. All my children are in this school, and all of them enjoy the school’s environment. I have been facing difficulties in paying their fee, and hence I put forward such a request.

The company I have been working for has gone bankrupt/into losses due to tax fraud. As the company itself is under financial crisis, they are unable to pay their employees. My salary for the past two months is on hold, and I cannot find another good-paying job on such short notice. I am in dire need of a seventy percent fee concession for my child. Please understand my situation, and consider my request.

 Yours Sincerely,

(Name of Father), Father of (Student Name)

Application for Full Fee Concession as it has been Increased Recently

School Name, School Address

Subject: Request for fee concession

Respected Principal,

With due respect, Vivek, father of (Name of Student) of class (class of student), requests you to please grant a full fee concession to my child. My family comes from a very lower-middle-class background. All my children are in this school, and they have been performing very well since the beginning of their school days. As per the school’s recent notice, there has been a 15% fee increment due to increased taxes. For one student, 15% is not much, but I have to pay all four children. Unfortunately, my minimal salary does not allow me to do so.

I desperately request a fee waiver for my child so that he can study in this school. I also want to highlight the outstanding performance of my child. He has been winning spelling bee cups for the school for the last 3 years whilst performing his maximum in finals. I hope that the school understands my situation, and considers my request.

Yours Sincerely,

Vivek, Father of ______

Class, and Section of Child

Application to Retake Exam due to Low Attendance

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Sample application to reappear in an Exam missed due to low attendance. This application can be used by any student who has been absent due to transport issues/ health issues/bullying, or anxiety issues etc.

Application to Retake Exam due to Low Attendance because of Conveyance Problem

School Name

School Address

Date

Subject

Respected Principle,

With due respect it is stated that I , Saifuddin Ahmed, of class __ request you to let me reappear in my exam. I was not allowed to sit in the exam as I failed to fulfill the attendance criteria. I am in deep regret for not being able to attend my classes, but there are many personal reasons behind this. I live quite far from the school, and unfortunately, the school bus’ normal route does not include the area I live in. I come to school using public transport which leads me to being late to school almost every day , and hence I am often marked as absent. Please allow me to retake the exam as I worked very hard throughout the year. I also ensure that I will surely maintain my attendance from now on. Please consider my mere request.

Yours Sincerely,

Saifuddin Ahmed

Class, and Section

Signature(optional)

Application to Retake Exam due to Low Attendance Due to Health Issues

School Name

School Address

Date

Subject

Respected Principle,

With due respect it is stated that I , Saifuddin Ahmed, of class __ request you to let me reappear in my exam. I was not allowed to sit in the exam as I failed to fulfill the attendance criteria. A few months ago I took a very bad fall while playing football which injured my back. As I ignored my back for quite some time its condition worsened that I was unable to sit properly. The physiotherapist I visited recommended me to be on bed rest for a month. As my parents are both employed they forgot to hand in my leave application on time hence I was marked absent for almost 3 weeks. When I came to take the exam I was not allowed in the exam hall as my attendance was too low. I do understand that not handing in a leave application was my fault but please let me retake the exam as otherwise my whole year will be wasted. Please consider my mere request.

Yours Sincerely,

Saifuddin Ahmed

Class, and Section

Signature(optional)

Application to Retake Exam due to Low Attendance Due to School Anxiety

School Name

School Address

Date

Subject

Respected Principle,

With due respect it is stated that I , Saifuddin Ahmed, of class __ request you to let me reappear in my exam. I was not allowed to sit in the exam as I failed to fulfill the attendance criteria. In start of the new school year I had some small fights with a couple of students. Soon I was being bullied by many students, and that made me feel very insecure, and anxious during school. Neither was I able to focus on class nor during breaks. I was feeling targeted, and alone. Due to such a toxic environment that I was facing in school I choose not to attend as it felt like a better option. If I am not given a chance to reappear in the exam then my whole school year will be a waste.  Please understand my situation, and consider my mere request.

Yours Sincerely,

Saifuddin Ahmed

Class, and Section

Signature(optional

Letter Requesting School Principal to Issue a New Student Identity Card

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Want to request a new student ID card? Application letter to school principal for misplaced your school identity card, and you need a new identity card or issuance of new student ID card available below:

Letter to Principal for Issuing New ID Card

Dear Principal,

I want to request my Student ID Card issuance immediately because I need it for (mention the reason like a library, exams, sports, gate entry, etc.). I will be thankful to you.

Sincerely Yours,

Your name & Class

Write a Request Letter for New ID Card in School by Parents

Dear Principal,

I am the father of (student name) writing on behalf of my son/daughter for issuance of a school ID Card. The previous school ID Card was misplaced during the holidays. Please issue a new School ID card immediately and I will submit any fee required for the card issuance.

Sincerely Yours,

Your Name

Letter Requesting Issuance of Identity Card (Lost ID Card)

To: Argyle Private School
Santa Barbara, California, United States

I hope this letter receives you in good health. I am writing to inform you that I lost my school identity card a couple of days ago, and I cannot find it. I kindly request the respected administrator to issue me a new identity card as soon as possible.

Sincerely,
William Mueller
Santa Barbara, California, United States

Request Letter to School to Issue a New Identity Card

To the Principal

Institute Name

Dear Sir,

I stated that I (name) student of (class) had lost her college identity card. The final exams are just around the corner. According to our college’s policy, no student can take their exams without having a valid identity card due to security purposes. I request you to issue me a new identity card to sit in my exam hall without any worry. I hope that you will understand my situation.

Kindly help me in this regard.

Sincerely,

Name

Request Letter To University To Transfer Credits

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Format of application to send to previous university for sending you the credits that you have gained while studying there, and transferring it to where you are studying now

Request Letter to Transfer Credits

To the HR Admin,

Institute name

Date

Respected sir,

It is stated that I (name) student of bachelor in computer science has completed her 1st year (2 semesters) at your university. Yesterday we got to know that my father has been posted to Karachi for 5 years. We all are planning to shift with him to Karachi. In this situation when all my family is shifting along with him, it’s impossible for me to continue my studies alone here living miles away from my family. As you know I have already completed one year of my degree, and I don’t want to waste my time so I request you to transfer my credits of completed courses to Karachi university through HEC as I am planning to get shifted there in my second year. The time I had at (institute name) is unforgettable but sadly we have to lay down our weapons in front of fate’s decision. I hope that I will come back here for my masters in this remarkable institute.

Kindly look forward to my application as soon as you can so, I can in a little while move with my family to Karachi, and continue with my studies.

Yours obedient,

Name