here are five templates for writing a letter to a university to inquire about the absence of your results in an online result announcement:
Template 1: Formal Inquiry
[Your Name] [Your Address] [City, State, ZIP Code] [Your Email Address] [Date]
[University Name] [University Address] [City, State, ZIP Code]
Subject: Request for Information Regarding Missing Exam Results
Dear [University Name] Administration,
I hope this letter finds you well. I am writing to inquire about the status of my exam results for the [Semester/Year] exams, which were expected to be published online on [Expected Result Date]. Unfortunately, I have not been able to access my results through the university’s online portal.
I have checked the online result announcement system repeatedly, but my results are not available. I understand that delays can occur, but given that it has been [Number of Weeks/Months] since the expected result date, I am growing increasingly concerned.
I kindly request that you look into this matter and provide me with an update on the status of my results. If there are any issues or delays in the result processing, I would appreciate being informed of the reasons for the delay and an estimated timeline for when the results will be available.
Please find my relevant details below for your reference:
- Full Name: [Your Full Name]
- Student ID/Registration Number: [Your Student ID/Registration Number]
- Course/Program: [Your Course/Program]
I eagerly await your response and appreciate your prompt attention to this matter. If there is any additional information you require from me to address this issue, please do not hesitate to contact me at [Your Phone Number] or [Your Email Address].
Thank you for your assistance in resolving this matter.
Sincerely,
[Your Full Name]
Template 2: Follow-Up Inquiry
[Your Name] [Your Address] [City, State, ZIP Code] [Your Email Address] [Date]
[University Name] [University Address] [City, State, ZIP Code]
Subject: Follow-Up Request for Missing Exam Results
Dear [University Name] Administration,
I hope this message finds you well. I am writing to follow up on my previous inquiry regarding the missing exam results for the [Semester/Year] exams, which were expected to be available on [Expected Result Date]. Unfortunately, I have not received any updates or access to my results since my initial inquiry on [Initial Inquiry Date].
As the [Number of Weeks/Months] have passed since the expected result date, I am growing increasingly concerned about the delay and its impact on my academic progress. I understand that unforeseen circumstances can lead to delays, but I kindly request an update on the status of my results and any information regarding when they will be accessible online.
To assist you in addressing this matter, I am providing my relevant details once again:
- Full Name: [Your Full Name]
- Student ID/Registration Number: [Your Student ID/Registration Number]
- Course/Program: [Your Course/Program]
I genuinely appreciate your prompt attention to this issue and kindly request that you prioritize its resolution. If there is any additional information you need from me or if there are specific procedures I should follow, please do not hesitate to inform me via [Your Phone Number] or [Your Email Address].
Thank you for your understanding and assistance in resolving this matter.
Sincerely,
[Your Full Name]