Salary Deduction Letter to Employee


Sample Warning Letter to Employee For Salary Deduction by HR Department. When an employee is slacking in his work its important to send him a reminder notice that how he is lucky to have a job, and what’s it worth via warning email.

Example Salary Deduction Letter To Employee Due To Absence


Mr. Clay Mark, HR department

Respected sir,

It is to inform you that you have taken 12 leaves this month out of which 4 were your casual leaves, and 8 were your earned leave. As per the company’s policy your salary for the 8 days is deducted, and the remaining salary is transferred to your account. It is always advised to the employees to remain punctual in order to avoid any inconvenience.


Acoounts Department,


Salary Deduction Letter to Employee for Absence


Mr. John Foley, assistant manager Sales Department

Respected sir,

With due respect, it is to inform you that you have taken 5 extra leaves last month without informing us, therefore your salary has been deducted this month for these extra 5 leaves. We understand the concern, and emergencies that can occur but we always advise our employees to inform us so they may not face such inconveniences. We hope that it will not be repeated next time. Thank you.


Mr. John sam,

Accounts department

Salary Deduction Letter to Employee for Absence

To the addressee:

We regret to inform you that your salary for the month of September, (Date) will be deducted. We do not take these decisions to deduct salary lightly, and the ruling for this is due to your constant absence.

Our employees are an asset to our company. We expect all our workers to be motivated, and arrive on time for their job. If an employee wishes to take an absence, or leave from work, he is to contact me beforehand. We have no issues with informed absences that are within reason. Your repeated instances of unprofessional, and absence without notice has had a negative impact on our workforce. Unfortunately, you have not demonstrated the capability to be consistent with daily tasks.

This salary deduction is temporary, as we believe in second chances —  if you can redeem yourself, your original salary will be reinstated. However, further incompetence will result in more severe consequences.


Principal Robert McFee

Salary Deduction Letter to Employee

 Dear Employee,

I have sent you this letter to inform you regarding the deduction amount of your salary. Unfortunately, these have been some issues these pasts month which led me to take this step as a warning.

I received a report on 23rd September (Date) that there was an accident which led to two computers falling from table, and were destroyed beyond repairing. Unfortunately, after watching the footage it was clear that it was not an accident but you along with your fellow were pushing each other which led to these computers falling. I didn’t expect such unprofessional behavior from you during working hours. Whether the pushing was a joke, or a fight, it led to damage, and as per policy such behavior would not be tolerated under any circumstances, and the cost of computers will be deducted from your, and the other employees’ salary.

Please try to avoid this sort of situation, and take this as your warning. I hope I will not receive any complain in future regarding you.



25th September (Date)


Salary Deduction Letter to Employee

Dear Sir,

I am writing this letter to inform you that due to certain circumstances your salary is being deducted. Since the past month I have been taking regular rounds of the office, and have been keeping a check on everyone’s work. I am displeased by your careless attitude towards your work. You do not keep a check on deadlines, and submit your work late. Upon an inquiry from your colleagues, you have been misbehaved with them as well quite a number of times.  Furthermore, you have been taking leaves without any permission, or applications. Unfortunately, due to these circumstances I am deducting your salary, and will continue to do so until further notice.

I hope you will change your behavior accordingly so I can reconsider my decision.

Best Regards,

Bilal Ali

10th October (Date)


Warning Letter for Teacher Absenteeism


Warning letter for absent without approval. Warning letter to employee for unauthorized absence. Warning letter to employee for excessive absence. Letter to employee regarding unauthorized absence.

Warning Letter for Frequent Absenteeism to Teacher

Dear Mr. Tony August

I am writing to you because I would like to discuss the late absenteeism from yourself over the past month. I would like to remind you that we are a government funded school, and we have a duty to our students who put the effort into coming into school every day to come, and learn. They are kids, and I’m sure that they would rather be somewhere else. So the fact that you have been skipping classes, and not calling in saying why, and giving us time to get cover means that you are letting the students down. This is very shameful. Even the youngest of our kids can get up, and come into school. This is your final warning, and keep in your mind you have a fixed salary, and if you skip again I’m sure the government will deduct money from your salary. I hope that you will think about what I have said, and I look forward to seeing you in school on time on Monday.

Yours sincerely

Mr. Nick Jonas

Warning Letter for Teacher Absenteeism

Respected Madam,

Hope you are doing well. This letter is to inform you that you’ve now cross the leaves limit, and you haven’t told us the reason of leaves. We are sending you this warning letter, so please be regular as our project is on final stage we can’t afford any kind of risk. This is your last warning.



Project head

Apology Letter for Being Absent Due to Sickness


Sample application letter to apologize for the absents you have without informing your boss, or office.

Apology for Being absent from Work

The Divisional Engineer


Subject: Apology for Being Absent

Dear Sir,

I feel sorry to be absent from office yesterday due to sudden sickness. I could not even convey my application. Actually I did try my best to get up, and come to office but I had lie down again due to dizziness, and weakness. I know I have a lot of work pending but I may assure you that I will complete it as soon as possible even if I have to stay late hours.

I hope you will accept my apology.

Thanking you I remain

Yours Truly

Ahmad Butt

Engineer I.T


Apology Letter for absence Due to Sickness

General Motors Co. Ltd.,


Dear Sir/Madam,

I want to apologise about my being absent from the office. I had a very valid reason for being absent but I still apologise as I should have sent you an application for leave. I am suffering from a Cardiac disease due to which I was hospitalized, and that was the reason that I could not inform you timely. please accept my apology. I shall be grateful to you.

Yours Respectfully,


Application for Apology Due to Absents from Office


The Chief Executive Officer Wapda Lahore

Subject: Apology Request Letter

Dear Sir,

I have been working in WAPDA as a lineman since (Date). A few days ago I had gone to Islamabad to attend the marriage ceremony of a close relative’s son.

Unfortunately right after attending the wedding ceremony I fell seriously ill, and I was hospitalized. That is why I had to remain absent from department for more than 5 days.

I am sorry to state that I could not submit application for leave due to health problem. Therefore I request you that no disciplinary action should be taken against me for remaining absent without submitting an application for casual leave.

Yours Sincerely,


Apology Letter for being absent due to Sickness


The Manager, HR.

Dear Sir,

I have been absent from the office for last couple of days due to sickness. I could not write an application to you for my leave. However, I must tell you that such an act of negligence was not intentional at all. Actually, my illness took a heavy toll on my physical health due to which I remained unconscious in the hospital most of the time. With such miserable health condition I just forgot to write an application to you for leave due to my sickness. My family members along with me in the hospital were too worried about my health to inform you about cause of my absence from the office. However, my health is fully recovered now. That’s why; I have resumed my official duties from today. But, I regret for not being able to send my leave application to you earlier; for which please accept my sincere apologies.  I am optimistic that such an act of negligence on my part will not repeat in the future.

I shall be grateful to you for your kindness in this regard.

Thank you so much for your valuable time, and consideration.

Best Regards,

Absent From Work Explanation Letter


Sample explanation letter for absent to work or being absent from your office. Request letter from an employee to the general manager requesting him to accept the reason for being absent from the work or job.

Explanation Letter Absent Without Notice

Dear General Manager,

I am Tom Smith, Senior Engineer from Geotechnical Division of this firm. There was an important conference yesterday in the firm in which all the senior engineers were required to participate and share their ideas. Business personals from foreign companies were there too.

Unfortunately, I was not able to come to that conference due to some serious reasons. My only son fell from the stairs and broke his leg. I was in the office yesterday when I heard this tragic news, and then I rushed home. I have got only one son, and I could do anything at that time to relieve him from pain.

I am really sorry for not coming to that important event. I want to let you know that I tried my best even yesterday to come to the office again, but doctors advised me to stay near my son, so I had to make a difficult choice of leaving the meeting. You are requested to kindly accept my excuse relating to this event and forget any bad air which might have developed between us.

I hope that you will consider my request for an apology on fair terms. I shall be thankful to you for this act of kindness, and I will remember it forever. Thanking you once again.

Yours obediently

Tom Smith

Absence Excuse Letter for Office

Mr. Raheel Malik,

CEO Pak Cements.

Subject: Reason for being absent from work

Dear Sir,

Please be informed that my sixteen-year-old daughter had gone on a school trip with her friends to Hunza valley, where they met a horrible road accident. Their bus was hit by another bus, and 6 people died in this incident, including the bus driver. This news was broken to me by my daughter’s friend, whose sister was accompanying my daughter. I was told that my only daughter had broken her limbs and had met several injuries. She was admitted to a local emergency hospital.

Knowing this, my world came crashing down, and without a second thought, I left for the airport, took a flight to Gilgit, and then reached Hunza via local transport. The only thing that could relieve me was seeing my daughter alive in front of my eyes. I couldn’t think of anything else. The horror of her meeting an accident was just too big for me.

Thankfully my daughter is alive. She has sustained several injuries but is undergoing proper medical care here in Lahore. The doctors have said she’ll be all well in a couple of months. I tried calling the office from Hunza the next day but had signal problems there. I am sorry that I couldn’t inform you about my absence from work on time. Kindly accept my apology.


Zia Ul Haq

Project Manager

Leave Letter for Explaining the Reason for Absent

Dear Manager Corporate Finance,

Sir, it is to bring to your kind notice that I, Saira Khan, have been working as a supervisor in the Finance department. Today, I got up in the morning to come to the office. When I saw outside, there were raining cats and dogs. Due to heavy rain, there was much water on the road as I could not come to the office in heavy rain.

I tried to inform you through phone or SMS, but unfortunately, the mobile service was also out of order. There might be problems with mobile towers. I feel ashamed as I was absent from the office. Please accept my leave for today.


Saira Khan

Absence Excuse Letter For Institute


A request application from student to the headmaster requesting him to accept his absence excuse from school on annual sports gala. Sample apology letter to school principal, or headmaster due to absence from the school.

Excuse Application to Principal

Respected Headmaster,

I want to say that my name is Will Smith, and I have been student of your school for past 8 years enrolled under roll number 498-112 in 8th grade. Sir there was annual sports gala of the school on yesterday. It was a very important event for the school. My presence there for necessary since I had taken a lead role in a drama. Unfortunately it happened so that I was not able to come to school yesterday due to some urgent business at home. My father was coming from the other city, and on his way to home he met a serious accident. My other siblings are not old enough to take care of themselves so I had to remain home in order to look after them while the other family member had to go, and attend to father in hospital. I know that I made a terrible mistake my not coming to school on that important day but sir I was bound to do so. I request to please accept my apology on fair terms.

I hope that after given my explanation to you I have satisfied you regarding my absence from school yesterday. I shall be thankful to you for forgiving my such act. I will be obliged really.

Yours Obediently

Will Smith

Absence Excuse Letter For Institute

Absence Excuse Letter for College

Absence Excuse Letter for Child

Submitting Application for Absentees from School


Sample application for leave of absents to submit in school parents or teachers after uninformed absents.

Leave Application for Absents by Parents

Respectfully stated that my son, Ahmad Ali, is a student in class 3, section D at your school. He had been absent from school last week; the reason was that he was suffering from diarrhea and was admitted to the hospital. I was busy there, and could not inform at school. His medical certificate is attached with the application. I request you to excuse his absence from school and allow him to attend the class.

Thank you

Malik Ijaz


Leave Application by Parents After Being Absent in School

Dear Principal,

I am the mother of Alisha, writing to inform you about my daughter’s absence from school yesterday. Actually, I was not at home due to my mother’s health, and there was no one else to drop her at the school in my absence. I request you to please approve her leave of yesterday as inform. So there will be no conflict of attendance at the time of exam registration. I will be thankful to you.


Mrs. Aisha Manzoor

Mother of Alishba

Leave Application After the Absents in School


The Principal,

Dear Sir,

Respectfully, I have not attended school during the last three days due to my illness and because my family doctor had advised me complete rest for three days. You are requested to please grant me a leave for the stated period. I am enclosing my medical certificate from my family doctor herewith for your kind consideration. I also request you to please arrange photocopies of pending homework during my absence.

I shall be very thankful to you for this favor.

Yours obediently,

Obaid Raza