Sample request letter asking quotations for you, your company, business or office from the vendors and supplier in the market.
Price Quotation Request Letter Sample
Dear Sonia Kiran,
Hope you will be fine and doing good. As per our telephonic conversation regarding our new projects and expansion of the previous web development projects I am writing to request for quotations for following web development needs.
Project Type: New Project
Project Usage: Website + Blogging Platform
Project Application: Open Source/Custom
Project Specifications: Pages/Posts/News/
Project Development Time Period: Two Months
Custom Theme with Two Years Updates
Business Class Hosting
Please reply with your detailed proposal for this project with prices and total cost on a printed letter head of your company.
Please visit our official web platform of the company mentioned below in this email and send quotation to include blogging facility on the platform. Theme should remain same as the platform already running.
Furthermore the project will be assigned to high profile company with competitive prices.
Request for Quotation Sample in Email
Dear Ms. Nimra Asad,
Thank you very much for visiting our office to provide your best quality services. We are expanding our office area and need the furnish it as soon as possible. Please send a quotation with prices, specifications, manufacturer, size, availability and delivery time for the following items:
Quotation Letter Sample in Word to send quotations of product, services with prices and discounts.
Sample Quotation Letter Format
Thank you for your email. My name is Ayesha and I will be assisting you with your price inquiry today. From your email I understand that you are receiving lower price rates for the mentioned in the quotation from other vendors.
Based on your previous business relationship it appears that you have working with us since five years. I also briefly looked transaction history and hence I am providing you the maximum discounted rates in past as well.
It is because of our long term business relationship and after discussions with our company CEO I am sending you the new rates with further discount of 1.25% per item. This discount only for once because our rates are already competitive in the market with best quality.
In case you are satisfied please get in touch with our support team for more information about quality, booking, delivery time, payment schedule and final quotation with price, specifications and other terms.
Sample quotation format and template in excel is available for free download for suppliers, shops, sellers, wholesale, merchants, traders, printers etc. You can use this quotation for any business by putting your product details.
Quotation Format in Excel Sheet
SemiOffice.Com (Company Name)
QUOTATION FOR STREAMERS & BANNERS
We are pleased to offer you the lowest possible rates as under:
STREAMERS WITH INSTALLATION
STREAMERS WITH INSTALLATION
CLOTHE BANNERS (with picture & logo)
CLOTHE BANNERS (without picture & logo)
MATERIAL SPECIFECATIONS STREAMERS
STEEL WIRE FOR FITTING
TRANSPORTATION / INSTALLATION WITHIN LAHORE CITY
60 % PAYMENT IN ADVANCE AND 40% PAYMENT AFTER INSTALLATION OF STREAMERS
NOTE: ABOVE MENTIONED RATES ARE WITH OUT ANY TAXES.
Sample Quotation Approval Request Letter to the client for advance payment of 50%.
Quotation Approval Letter
I may not be able to come on Monday for meeting on AHF Venue. Since I am busy in finishing some jobs. But I am on my way to manage the final layout of said Brochure. I will appreciate if you kindly consider the said quotation approved with 50% advance on Monday to finalize the working.
I will appreciate your cooperation in this regard.
Quotation Format in Corel Draw and PDF Files for your office. This quotation can be used for multi-purposes within and outside the companies. This quotation is very good for shops, small business and after sales services.
Sample quotation includes company logo, company name, address and telephone, numbers of the vendor and all the customer information like customer name, address, company and telephone numbers.
In the main section it includes columns for serial number, quantity of the product/items, description of the products/items, unit price and than total price.
In the end it also includes terms and conditions of the issued quotation like validity and order processing time, payment schedule, tax information, and the authorized signatures of issuing party.
Sample letter to send proposal to clients, customers and companies from your company, store or selling purposes.
Proposal Letter to Offer Services
Sub: Generator Proposal for (1 x 10KVa, 1 x 15KVa & 1 x 25KVa)Diesel Gen-Sets
This is in reference to your inquiry regarding purchase of the above mentioned Power Generation Units.
We are pleased to submit our proposal in compliance with your present power requirements.
Our foremost concern since our inception has been to provide turn key power solutions that fulfill the client’s needs and are in line with the current market and technological trends. These solutions are unparalleled in excellence and are all backed by our brand of service – that is warranties and after-sales services with an assurance of equipment repair and restore with shortest possible downtime and lowest possible costs.
We look forward to hear from you soon. With this endeavor that we will be able to develop a long lasting business relationship with your esteemed institute.
Thanking you and looking forward,
Application for Sending Proposal for Generator
The General Manager,
Ice cream Company.
As you know that we are in the ice cream business and it is vital for us to maintain temperature within prescribed limits in our freezing chambers. Failure in doing so causes problems in maintaining taste of our products and many of them are temperature sensitive.
Therefore, we require continuous supply of electricity at our branch. Unfortunately, due to recent increase in electricity demand, this area is a subject of frequent load shedding, which is causing great loss to inventory and decline in customers due to deterioration of taste.
Under these circumstances, it is requested that a heavy duty generator should be provided to this branch as early as possible to facilitate us in managing the business properly.
Sample quotation for spare parts sale to clients, customers, companies and businesses with specifications and other details. You can copy the blow sample in ms word and make changes as per your needs.
Spare Parts Quotation Sample
Address & City
Tel # ———
Fax # ———
SUBJECT:QUOTATION FOR DIESEL GENERATOR SETS
Please refer to your enquiry regarding the subject matter. As required by you, we are pleased to quote our price for the supply of Diesel Generating Sets. Detail as under.
DIESEL GENERATOR SET (10-kVA Prime) T12K
Brand New and Complete SDMO FRANCE Generating Set of type T12K, 10-kVA Prime rating 0.8 PF, 1500 RPM, Brushless, Synchronous, self-exited, self regulated, insulation and temperature class H,230/400volts, 3 phase, 4wire, 50 Hz.
Powered by MITSUBISHIDiesel Engine
F.O.R Site Price (With 16% G.S.T)
Unit Price of Diesel Generating Set : Rs.780,000.00
Ex-Stock. Subject to prior sale. (First come first serve basis)
DIESEL GENERATOR SET (14.5-kVA Prime) T16K:
Brand New and Complete Diesel Generating set of SDMO industries France, Model T16K, 14.5-kVA Prime rating, 0.8 PF, 1500 RPM, Brushless, Synchronous, self-exited, self regulated, insulation and temperature class H, 230/400 volts, 3 phase, 4wire, 50 Hz.
Powered by MITSUBISHIDiesel Engine
F.O. R Site Price (With 16 % G.S.T)
Unit Price of (14.5-kVA) T16K DG Set : Rs.790,000.00
Ex-Stock, subject to prior sales. (First come first serve basis)
DIESEL GENERATOR SET (30-kVA) J33
Brand New and Complete Generating Set of SDMO industries France, Model J33, 30-kVA, 0.8 PF, 1500 RPM, Brushless, Synchronous, self-exited, self regulated, insulation and temperature class H, 230/400 volts, 3-Phase, 4-wire, 50-Hz.
Powered by JOHN DEERE Diesel Engine
MECC -ALTE Alternator
F.O. R Site Price (With 16% G.S.T)
Unit Price of J33 (30-kVA) D.G Set : Rs.1,045,000.00
10-12 weeks, Subject to prior sales. (First come first serve basis)
TERMS OF PAYMENT:
100% Advance with confirmed Purchase Order.
7- Days, with effect from 27thFeb, 2012 (Subject to availability of Genset)
*Note: The Price may change without prior notice due to fluctuation of foreign exchange rates and duties etc, even after the advance payment. However the Genset will only be booked on 100% advance payment.
One year or 2000 hours, whichever comes first against any manufacturing defect.
AFTER SALES SERVICE:
We have factory trained Service Engineers to give you prompt and efficient after sales service. Our Service Department also offers various packages for trouble free maintenance and operational contracts of DG set to suit requirement of our valued customers.
We also have an independent Spare Parts Department, who keeps fast moving and emergency consumable spares in stock. Parts/Spares not in the stock can be procured by our Spares Department from abroad by quickest possible means against customer’s confirmed purchase order.
Note:Please note that Withholding Tax is not applicable on the imported items. In this regard, we will provide you copy of S.R.O along with our invoice.
We trust above meets your requirements. Please do not hesitate to contact us if you require any further clarification or assistance.
Sample Quotation format in ms word for suppliers, production units, online sellers and shops. You can customize the attached file as per your business products needs. Quotations normally include the products/item descriptions, per unit rates as per order quantity and terms and conditions of the quotation and validity of the rates etc. Some time percentage of advance payments also mentioned to avoid delay in order deliver time and order shipments from abroad by traders. Sample image of the quotation is also attached.
ABC LeafletPrint on 150gm Art PaperBoth side 4 Color printing
XYZ LeafletPrint on 150gm Art PaperBoth side 4 Color printing
Proofing deliver on [Date] morning
Final Delivery date [Date] evening
Executive Sales Offier
Please download the quotation format in Ms Word file from below link and make the necessary changes according to your requirements. You can make changes according to your needs but republishing this material is strongly prohibited in any case without our in writing permission.
This Format includes Serial Number, Description/Details of Items, Quantity of Items, Rate Per Item and Total Amount with Grand total options.
Sample quotation format in ms word for shop, business, company and office is available for free download. You must put the logo of your company in the Microsoft word file and make necessary changes in the quotation format as per your requirements.
QUOTATION FORMAT 1
A Printing Company
ATT: Mr. Muhammad Samiullah
SIZE 3 x 7 FEET
We trust you will please confirm your order and give us an opportunity to serve you to the best of our capability.
Manager Client Services
Quotation Template in Word File 2
Specification Qty Rate Amount
Cloth Banner 100 250/- 25000/-
Size 12×3 Color
Instructions to Use Quotation
Quotation normally issued before sale to give rates of specific product, discount and availability of the product or installation time. Quotation rates must be for specific time period for instance, rate are valid for one month, 15 days etc.
Please copy the above quotation data and paste it in Ms Word file. Adjust data as per your needs. Put your company name and other information, name of the products, estimated or final prices for approval from the client with terms & conditions of the order. Don’t forget to mention validity of the given prices or specific time period.