Below are the templates of the request letter to ask for the replacement of the old and damaged air conditioner. Please let us know in the comments if you need new, custom, or different templates for your personal, business, or school needs.
Template 1: Request for Air Conditioner Replacement
Dear [Recipient’s Name],
I am writing to request a replacement for the damaged air conditioner in [your office/room/space]. The current unit is no longer functional and affects the comfort and productivity of the space. Please consider this request for a prompt resolution.
Thank you for your attention to this matter.
Sincerely, [Your Name]
Template 2: Formal Application for Air Conditioner Replacement
Dear [Recipient’s Name],
I formally request the replacement of the damaged air conditioner in [location: e.g., my office/room/department]. Its inability to function affects our team’s productivity. Your approval for a new unit would greatly improve our work atmosphere.
Thank you for considering this request.
Sincerely, [Your Name]
Template 1: Request for Replacement of Damaged Air Conditioner
[Your Name] [Your Address] [City, State, Zip Code] [Your Email Address] [Your Phone Number] [Today’s Date]
[Recipient’s Name] [Recipient’s Designation] [Company/Organization Name] [Company/Organization Address] [City, State, Zip Code]
Dear [Recipient’s Name],
I hope this letter finds you well. I am writing to request the replacement of the air conditioner installed in [your office/room/space] as the current unit has been damaged and is no longer functional.
Over the past [duration of use], the air conditioner has served its purpose efficiently, but due to regular wear and tear, it has reached the end of its serviceable life. Unfortunately, recent attempts to repair the unit have proven unsuccessful, leaving the space uncomfortable and unsuitable for productive work.
Given the importance of maintaining a conducive environment for [your team/clients/operations], I kindly request your support in replacing the damaged air conditioner as soon as possible. An upgraded and functional air conditioning system will significantly enhance our productivity and overall well-being.
I have attached the relevant maintenance reports and repair records for your reference. If any further information is required, please do not hesitate to contact me.
Thank you for your attention to this matter. I look forward to a prompt resolution and appreciate your assistance in ensuring a comfortable work environment.
Sincerely,
[Your Name]
Template 2: Formal Application for Air Conditioner Replacement
[Your Name] [Your Address] [City, State, Zip Code] [Your Email Address] [Your Phone Number] [Today’s Date]
[Recipient’s Name] [Recipient’s Designation] [Company/Organization Name] [Company/Organization Address] [City, State, Zip Code]
Dear [Recipient’s Name],
I hope this letter reaches you in good health. I am writing to formally request the replacement of the air conditioner in [location: e.g., my office/room/department] due to irreparable damage and its subsequent inability to function.
As you are aware, a functional air conditioning system is crucial in maintaining a comfortable and productive work environment for employees and visitors. Unfortunately, our current air conditioner has deteriorated beyond repair, leading to suboptimal working conditions that affect both the team’s morale and work efficiency.
To ensure the continued smooth operation of our [department/office], I earnestly seek your approval for the replacement of the damaged air conditioner. I am confident that a new unit will significantly improve the indoor climate and contribute to a better overall work atmosphere.
I have enclosed the relevant reports regarding the malfunctioning air conditioner for your review. If there is any additional information required, please do not hesitate to contact me.
Thank you for considering my request. I look forward to a positive response and a timely replacement.
Sincerely,
[Your Name]