Request Letter for Replacement of Transformer


Application to the electric company to replace the transformer in our village as it has damaged, and we remain without electricity for a few days.

Application for Change of Factory Transformer

Dear Sir,

I want to apply for the transformer replacement of our factory. During a recent survey of your team, it is observed that faulty transformer is causing fluctuations, voltage drops, etc. I request you to please replace the transformer with high capacity immediately to avoid any losses. I will be grateful for your immediate favor.

Sincerely Yours,

Your Name

Application for Up-Gradation of Street Transformer

Dear Sir,

This is to request you to upgrade the street transformer immediately. The current transformer is of low capacity, and street usage is higher than its capacity. So we are facing an issue of very low voltages. During peak hours, we cannot turn on necessities like fridge, AC, and lights. I will be thankful for your kind attention.

Warm Regards,

Your Name

Application for Change of Electric Transformer on Tubewell

Dear SDO,

I want to request the change of transformed on my tubewell. The current transformer having problems like voltage fluctuations, high sound, and oil leakage. Please arrange an immediate checkup whether it can be repaired or needs replacement.  Waiting for your quick response. Thanking you.

Sincerely Yours,

Your Name

Replacement of Distribution Transformer

The Superintendent,

Electric Supply Company,


Dear Sir,

I am a resident of the X-BLOCK, North Road Area in this town. I am writing this application on behalf of the whole area residents. All the residents of this area are experiencing the electricity downfall most frequently than ever since last month. The main reason that your field staff has told is the damaged transformer. Kindly replace the damaged transformer with the new one to cut the maintenance cost in utility bills, and make sure the regular provision of the electricity supply to the town.

We shall be very thankful to you for the urgent process of this request.

Yours Sincerely,

Abu Uzair

Request Letter for Replacement of Transformer

Dear Society President,

I am writing this letter to request a replacement of the transformer. These past few weeks, the load shedding has been at its peak. First, we thought that it was because of the new electricity schedule made by the government but later found out that only our buildings’ electricity is off which is due to the transformer.

Even after getting repaired last week, the transformer caused problems again yesterday, and there was no electricity for more than 8 hours! During this hot, humid weather and scorching heat, it is way more difficult and inconvenient for us to carry on with our lives. As monsoon is also approaching so, it will only cause more problems and even put the lives of people in danger.

On behalf of all the building residents, I request you to replace the transformer as soon as possible. We would be very grateful to you.

Best Regards;

Your name

Request Letter for Replacement of Transformer

To: Mayors’ Office — City of Chantilly
Virginia, United States

I am writing in regards to the transformer on Broadway Drive in the West end of the city. As far as I can tell, it has broken and stopped working.

I request that you replace this transformer as soon as possible as the current and voltage in the area will now be transferred to the transformer on the other end of the street, which may cause a possible overload.

Harrison Jim
Chantilly, Virginia, United States

Letter for Replacement of Fire Extinguisher


A letter to higher authority for Replacement of fire extinguisher Since not working in office, factory, lab, laboratory, hospital, school, or hostel etc.

Fire Extinguisher Replacement Request to Manager

Dear higher authority,

I am writing to you because the fire extinguisher in my work office is not working. I do not have to keep on explaining how serious this can be for me if I suddenly have a fire in my office, and the only fire extinguisher is not working that can be fatal. I have sent request letters to so many people in different jobs but all with the same capability to get me a new one. They have not done anything.

This is why I am writing to someone in a higher position please this is a very serious situation as I do quite regularly have my kids in the office with me while I work as I am a single parent. Please sort this out.

Kind regards

Client name

Letter for Apology, and Replacement of Damaged Goods


Sample letter to business clients for apology on damaged goods, and replacement of the goods as per policy.

Apology, and Replacement of Damaged Goods Letter

Mr. Jackson,

Super Town, Glasgow.

It has come to our notice that a few numbers of electronic items purchased by you got damaged, and malfunctioned while delivering through our representative, yesterday. We have carefully examined that fault is entirely from our end, and your damaged goods would be replaced with new very soon.

Furthermore, I apologize for this inconvenience which you faced in above mentioned situation. Our salesman will soon contact you for further inquiry, and information.

I would appreciate your immediate attention to this matter.

Thanking you.

Sales Manager,

Letter for Apology, and Replacement of Damaged Goods

Mr. Anthony,
Purchase Manager,
Blue Friends Co. Inc.

Respectfully, I have come to know that the stock of paper that has sent to your company last month was water damaged, and you have sent a letter to my company for replacement of the stock.  I am very sorry for you inconvenience.

Sir I was not aware of the fact that the stock was water damaged as it might be negligence of caretaker of the warehouse. He should check the stock first, and then send it to you. Please accept my humble apology in this regard. We will replace the entire damaged stock as well as we will provide 20% discount to your company on the payment for this.

Accept my apology once again. Thank you so much to have business with us.

Yours sincerely,


Apology, and Replacement of Damaged Goods

To Justin Oscar,

Thank you for your complaint that we recently received. I am writing to you to apology for the damaged goods. I would like to replace the damaged goods with this apology letter. Hope you will accept our apology, and receive our goods happily.

Thank You For understanding.


Bennie Albert

Application for Tube Light Replacement


Sample application from students for change of tube lights in, office, factory, school, class rooms, hostel, boarding facility, or somewhere else you want.

Application for Tube Light Replacement

Head Administration Department
University of Houston
Texas, USA

Sir, I am Kevin Brandon, and I am student at your prestigious university. I am also living in the dormitories provided by the university. I am very pleased with the neatness, and cleanliness of the dorms. I was studying in my room yesterday, and suddenly the light went out. I turned on the emergency light, and looked for the fuse only to find out that the tube light has been burnt out. The light in my room is very low now, and it is very hard to study with that. Therefore, I request you to please send an electrician to get that tube light replaced. Thank you

Kevin Brandon

Application Letter for Tube Light Replacement

Dear Sir,

This letter is to request tube light replacement in our class. As due to completion of their life span tube lights of our class are not well light. It is hard to work in the room not well light, and also effects the eyesight of the students. So we all request to change the tube lights of our class as soon as possible in order to maintain the health, and work of our class.



Application for Tube Light Replacement from Student

The superintendent

Dear Sir,

With due respect, it is requested that I need a replacement of tube light in my room. I am a boarding student in your hostel (room # 12345). I have been facing this problem for over three days now.

The tube light randomly turns off, flickers at times, and sometimes does not turn on for many minutes. Due to this I am unable to perform any thing productive. It is also causing a delay in my studies.

It is therefore requested that an immediate replacement be arranged so I can continue with my routine normally.

Thank you very much for this favor.



Request for Replacement of Damaged Goods Letter


Sample application letter for replacing goods you ordered from online store, or during the shipment, and delivery to your home.

Request for Replacement of Broken Goods Letter


Mr. Davis

Marketing Head

Lights Co.


Sir, this is Mr. Dezmond from Dezmond Designers, and I am a frequent buyer of all the light related goods from your company. I have always received all the goods timely, and efficiently but in the recent shipment of 10,000 bulbs, and tube lights, 200 were broken, and around 600 were not in working condition. I am sure there must have been a hiccup otherwise this is very unusual. Also, because of this damaged shipment, my client has to impatiently wait, and we fear of losing the client so kindly replace the goods with new, and effective ones in upcoming days. I am sure that this issue will be resolved soon. Thank you.

Mr. Dezmond

Dezmond Designers

18821 Birmingham, UK

Sample Letter for Product Replacement


Mr. Mathew

General Manager Heir International


Dear Mr. Mathew

A few days back I ordered some home appliances through your website. I was assured that I would get the goods in excellent condition, but unfortunately it’s not. Some of goods are defected, and they are not even working. I placed this order looking at the reputation of your company. Kindly replace the appliances so I could enjoy your products. This is also mentioned in your website that any damage will be compensated. So I request you to consider it as soon as possible. Hoping for quick, and good response,

Yours sincerely,

Samson James

Application for Damage Material Return

The Shipment Supervisor


Beijing, PRC


Dear Concerned,

It is intimated to me by the packaging staff that the material we have received at our office via shipment # AXbF123 from your company is found damaged. Kindly return the material, and place a new shipment as per vendor support agreement clause IV-B. I shall appreciate your quick response in this regard.

Thanks, and Best Regards

Yours Sincerely


Packaging Manager

Request for Replacement of Damaged Goods Letter

Shipping Damage Claim Letter Sample

The Movers


Respected staff,

My name is Jones, and I ordered 200 pairs of automobiles last month. This morning my shipment arrived, and against my expectations many of the automobiles were damaged. I suffered a huge loss because of the damage as I have already paid for everything. I shipped my automobiles under the tag number of #12345. Now I hope that you guys will compensate my damage through money. You are also welcome to pay visit to my home, and see the damage by yourself. It would be very great if you guys do the procedures as soon as possible, and return me my money, as I have to make new orders now.

The pictures of the damaged automobiles, and the receipt are attached with the application. I hope that you will sort out this problem soon enough.


Order number #12334


Letter for Replacement of Products Found Defective


Sample Letter to Return the broken products, damaged products, dented products, Wrecked Products to supplier, or store from where you ordered them. Request letter for replacement of damaged items.

Letter to Replace the Products

Dear Sales Manager,

I purchased a lawnmower last month from your company. When I started it, and began mowing my garden I was surprised to see that the grass had no effect even after moving. The grass was as long as it was before. On inspection I was again surprised to see that the cutter was not rotating. So I request the company to replace such a product.


Saghir Ahmed

Rochdale, Uk

Letter Requesting Replacement Defective Product

Dear Sir,

Reference is made to my online request dated 23 mar regarding purchase of a cricket bat from your distribution point which was delivered on 26 mar at my residence through a courier service. Sir I want to bring in your kind notice that when I received the bat from courier agent it was fully, and tightly packed, and it was not possible at that time to inspect the product properly. Moreover I could not check it for further three days due to my business until the Sunday arrived, and i unpacked it so that it could be used in the match. But as soon as I removed its packing I noticed a minute crevice just near the bottom part of the bat which shocked me a bit, and it drove me to carry out a thorough inspection of the product, and i found another very prominent crack just near its handle, and which clearly reveals that a defective item was delivered to me. As per the warranty provisions of your company you are bound to replace such products with good one, or refund my payment within one week. Hence it is requested to take appropriate action as per warranty rules.


Nick Golaza

Letter to Return Defective Product

Uzma food,Inc

AA road,Lahore

Dear Sir ,

We have placed an order of 100 furniture desk dated February 10, 2013, and shipment reached at 23rd march ,2013. As you know, it would spoil our reputation as shipment of 45 desks was found defective.

I hope you would take necessary steps to stop recurrence. We are keeping those desks at our store room.

We are waiting for your response soon as we believe it was in adventure mistake.

Yours Sincerely,


Sun Company


Letter for Replacement of Products Found Defective

Product Replacement Letter to Customer


The ABC Company,

Respected Client,

We the management of your branch is actually hired few people for our organization which are really doing great job, and giving great business to our company. This is for the first time that we have received a complaint, and we highly regret for that, and we assure you that we are not going to suffer with this kind of problem in future, and we really apologize for our mistake. We are definitely going to replace that defected material, and provide you with even better quality soon.

Hope you will remain our customer for life long.

Happy customer services.

Aysha Yasir