Request Letter to Authority for Clearance of Payment for an Office Employee

Sample letter requesting for Clearance of Payment from the Office. These letters can be used by anyone who has resigned and wants approbation letter from a senior in order to get a payment/anyone who wants to complain against delayed clearance process/ anyone who wants a faster clearance of payment after resigning due to personal issues.

Request Letter to Manager Requesting him/her to Forward your Demand for Clearance of Payment after Resigning from the Office

Company’s Name,

Company’s Address,

Recipient’s Name,

The Manager (mention the post of the recipient),

Subject: Request for Clearance of Payment

Respected Sir,

With due respect it is stated that I, sender’s name, have been working for your organization for almost 10 years. Due to some domestic issues I was forced to resign from my position at your office. I hereby request you to approve my application for clearance of my payment as I have successfully completed my contract terms with the company.

My father has been very sick recently due to which he has to visit doctors regularly. As the city has very few good doctors we often have to take him to other cities from a simple check up. This is very exhaustive for me as well as my father.

Now, me and my family has decided to shift to a bigger city so that my father will be able to receive his treatment without any inconvenience. As our company does not have any vacancy in Lahore at the moment , Unfortunately I had to resign.

I have done all my assigned work and projects till now. Hence I am eligible to apply for a clearance of my payments. Please forward this to the respected department so that I can get my pay as soon as possible.

Yours Sincerely,

Sender’s Name,

Name of the Post you were working for,

Office/Employee ID,



Letter to Authority Claiming for Delayed Clearance of Payment for a Retiring Employee

Company’s Name,

Company’s Address,

Recipient’s Name,

The Manager (mention the post of the recipient),

Subject: Complaint Against Delayed Clearance Process

Respected Sir,

I , sender’s name, have been working at the post of an assistant manager for almost 20 years. Almost two months ago I received my retirement notice from the office. A month after I retired from my position. Unfortunately, due to some miscommunication at the office my payment was delayed and the clearance process was put on hold without much explanation.

My last project was not entirely done at the time of my retirement and I was given a week to complete it. Due to this my payment was also delayed for a week. I have successfully completed my project and submitted it to the respective department.

Instead of receiving my payment, I received a notice that clearance process of my payment is again delayed for two weeks due to errors in the system being used by the company. I request you to please view my case as soon as possible and clear all my remaining balances from the company. Hoping for a positive reply from the company.

Yours Sincerely,

Sender’s Name,

Name of the Post you were working for,

Office/Employee ID,



Letter to Authority Claiming for Delayed Clearance of Payment for a Resigning Employee

Company’s Name,

Company’s Address,

Recipient’s Name,

The Manager (mention the post of the recipient),

Subject: Complaint Against Delayed Clearance Process after resignation

Respected Sir,

It is to inform you that I, sender’s name, have not received my clearance pay after resigning. I request you to speed up he process and I am not doing well financially recently and am in need of the money.

After the birth of my child, I had to resign as my child is not able to adjust well with baby sitters. My husband has his own private firm that is facing some serious loss recently. I am in urgent need of some money in order to take care of my child and household.

Furthermore, as per company’s policy every resigning employee is given the payment within a week. Hence, i am not sure why my payment is being delayed.

I request you to review my case and carry out the clearance process as soon as possible.

Yours Sincerely,

Sender’s Name,

Name of the Post you were working for,

Office/Employee ID,



Letter of Recommendation for Security Clearance

Sample application letter for security clearance of employees, visitors, volunteers etc.

Letter of Recommendation for Security Clearance

The Superintendent of Police

Subject: Security Clearance for Volunteer Rescuers

Kindly refer to the subject cited above.

It is submitted that Rescue 1122 Lahore is working for the development of a safe community with the collaboration of NA-123 (copy of MOU is attached herewith). The registration of volunteers is in process and training is being imparted on regular basis. In this regard, More than 153 people have been registered as volunteer rescuers whose security clearance is required.

It is therefore requested that process of security clearance for the volunteers may please be completed at first priority so that desired tasks are achieved.

An early action in this regard shall be highly appreciated.



Letter for Security Clearance

Dear Airport security,

I am writing this letter because I would like to recommend that I Mr. Alan and my wife have complete security clearance on arrival to the Airport. We are both very important people in the world of politics. We are coming to the UK on a very important business trip and we cannot let anything get in the way of us arriving on time as there would be big consequences.

We are only staying for one week so we are both going to share one suitcase so there is not too must fuss at baggage control. I do hope that you will grant me and my wife this as it would make our trip so much easier.

Yours sincerely,

Mr. Barry Allan

Application for Leaving Hostel Permanently or for The Time Being

Sample application letter to request the hostel warden to leave the hostel permanently with clearance of dues. We provided applications to leave the hostel permanently or temporarily. You can write your own by using our templates.

Leave Hostel After Completing Studies/Degree/Diploma

Dear Sir,

I, (Name), have completed my studies; now I want to move to another place for employment purposes. I request you to please clear my hostel and mess dues and refund my security deposit as soon as possible. I hope you will oblige my request.


(Your Name)

Notice Letter For Vacating Company Residence/Hostel with Job Ends

Dear Sir or Madam,

I am writing to notify you that I am leaving company residence/hostel from (Date) because I resigned with a notice. Thank you very much for providing a great living environment. I really appreciate your food and cleanliness services. Please clear my dues, utilities, food bills asap and issue my clearance letter.

Sincerely Yours,

(Your Name)

Hostel Leaving Permanently Application Letter to Principal

Dear Sir,

I (Your Name) writing to inform you that my degree is completed from college and now I am moving back to my home town/home country/home city permanently.

I request you to please refund my hostel security deposit (amount). My clearance form duly signed by all the concerns is attached. I hope you will oblige my request as soon as possible.

Sincerely Yours,

(Your Name)

Request Letter to The Warden for Vacating Hostel and Need Dues Clearance

The Head Accommodations, KVC Hostels

Nagyar, India

Sir, my name is Jayandar Singh, and I have been living at your hostel in Tarag Colony for the past 4 months. I am fully pleased with all of the services that your hostel provides, and I have never had any issue with any of the staff. The hostel is in the perfect location and has all the necessities and luxuries that one needs. My parents have been living abroad for the last 6 years, but now they are shifting back to India, so basically, I am supposed to shift back to my house. Kindly accept this letter as my notice for leaving the hostel permanently. I am despondent that I will be leaving all of my friends and the kind hostel staff who made my stay here feels like home. I will remember you in prayers and will surely recommend everyone to stay at your hostel if needed. Thank you.

Jayandar Singh

Room #

Sample Application for Leaving Hostel and Dues Clearance

To, The warden, Girls Hostel,

Respected madam,

With due respect, it is stated that I, Maira Khan, from PU, wanted to inform you that my family has shifted to Lahore from Islamabad, and now I am planning to move to my house in Lahore. It’s been a great time at your hostel, but now I have to move as my family also insists on me. I shall be really thankful if you clear all my dues and give me written permission to leave.

Yours obediently

Maira Khan

Example Application for Leaving Hostel Permanently

To, The Administrator,

Scholars University,

Dear Sir,

This is to notify you that I have been studying here for the last couple of years and currently I’m a student of M.Com final year.

As I belonged to another city so from the beginning I availed the hostel facility provided by the institution. However, my family has just recently shifted to the same city so there is no more requirement of the hostel for me at the moment.

As I have already paid the dues for the full year just a few months back so I would like to request a refund of the remaining amount as per the institution’s refund policy.

It was a pleasant stay in the hostel and your office has been very cooperative and caring throughout.

Yours Sincerely,

Nadeem, Room #00

Request Letter To Leave Boarding Facility Permanently Due To Health Issues & Unhygienic Food

Dear Sir or Madam,

I am writing to inform you that I will leave the school boarding facility next month. It is just because of very unhygienic and tasteless food. I am suffering from food poisoning, and my health is becoming low day by day. My parents want me to change my boarding outside due to this issue. Improve the quality of food; otherwise, no one will be going to stay in your hostel.

Take this thing positive and improve the quality.


(Your Name & Room #00)

Clearance Certificate for Students and Teachers

Sample clearance certificate for University, College, School for the clearance of students and teachers. Clearance certificate is a document which is used to leave school, college, university or office and all the departments of the company or institute.

This certificate with stamp is to certify that they have no obligations upon his leave the university. For instance accounts department sign this to certify that no dues are remaining/unpaid. Cafeteria sign this that no credit is remaining.


Name:______________   Father’s Name:_____________

Registration No:__________________  Semester:________________

Program:________________ Section:_____________________

S. No.





Computer Lab/Server Room









Assistant Warden



Registration Branch



Concerned Head/Incharge of Departments



Accounts Branch


Additional Remarks (if any): _____________________________

Student’s Signature

Clearance Certificate for Students and Teachers (

The main purpose of the clearance certificate is to insure that no issue should be raised regarding the candidate after the candidate leave the company or school etc. The candidate can use it to get degree, certificate, experience letter etc.

Download Links:

Application for Refund of Security Money from College/University

Sample letter to request for refund of security or security refund from college, university or school. Sample application for Refund of Security Money from school/College in California, Florida, Pennsylvania. Letter for refund of security deposit from school, college or university at the end of your program or degree. Format of caution money received from college.

Refund of Security Deposit Letter from College

The principal
California School of Contemporary Arts,

Dear Sir,

I am a final year student of fine arts in your school. I have recently took final year exams and I passed it with good marks. Now I have completed my studies at your college I am submitting this application for the reimbursement of my deposited security that I have given at the time of admission.

I have filed my clearance certificate to the admin officer earlier this month. I am requesting you to please issue me the security reimbursement cheque at your ease. I will be very grateful to you.

Thanking you in anticipation.

Yours truly,

John dean

Letter to Request Refund of Security

Respected Deputy Registrar,

It is to inform you that I, Sofia Butt have been a student of Bachelor in Business Administration (BBA) in your college for the last 4 years. My 8 semesters have completed now and I have passed my last semester as well.

I had deposited security of Rs. 50,000 on the time of admission. It was explained by college accounts office that security fee is refundable. Therefore, I request you to please return my security deposit.

I look forward for your positive action in this regard.


Sofia Butt

Request for Return of Caution Money from University

Dear HOD,

I am Momina, student of MBA Marketing writing to request you to refund my security deposit. The security deposit was charged me at the time of admission and now my studies are completed. I have received my degree in convocation held last month.

The accounts department asked me to write this application and get it signed from the relevant department. Furthermore my clearance certificate from all the departments is also attached with this letter. Please approve this refund on priority basis. I will be thankful to you.

Warm Regards,

Enrolment No. 34736

Application for Security Refund from School

Application to principal for return of security fee of school, college or hostel.

Dear Principal,

I am Sana Malik student of 10th Grade. I have passed my examination with excellent results and completed my studies from your school and next I have to move to college for higher studies. I request you to please refund my security deposit as early as possible. Because it is very hard for me to come to school on private transport.



Letter to Request Refund of Security

Letter for Return of Caution Money from College

The Howard College
United States of America

Respected Sir,

It is stated that I have been a student of your college for past 2 years. Now I have passed the examination with a very good grade and now it’s time for me to get higher education. Sir I am writing this letter for return of my security cheque, that I deposited in the college account while taking admission as that amount is refundable, I want that amount so that it will help in paying for my higher education.

I hope my cheque will be processed in 2-3 working days.

Thank you.


Application for Security Fee Refund from College

The Registrar,
Kinnaird College, Jail Rd

Subject: Applying for Refund of Security Fee

Respected Madam,

It is stated that I Maryam, is a bonafide student of Kinnaird College M Phil IR, Session 20XX-20XX, Registration no: XXXXXX. I have successfully completed my degree in M Phil by scoring good percentage and C.G.P.A.

I want to submit humbly, that all my college dues have been timely submitted and I am neither a library defaulter nor a hostel dues defaulter, kindly sign my application for clearance of all dues well in time so I can receive my security fee refund.

Attached is my library clearance slip and hostel clearance slip. Your quick approval is requested.

Yours Obediently,

Student M Phil IR

Letter for Refund of Admission Fees

Respected Sir,

I am student of bio-technology, semester third. I am writing this letter to you so that I can submit a complaint against accounts department. They have clearly sent me the letter of fees refund in my first semester but I haven’t received it yet, after many reminders.

So I am requesting to you that please refund my fees. Please solve my issue as soon as possible. I will be very thankful to you for this.

Hoping for the positive response


Haider Illyas

Application for Security Fee Refund from College

Respected Sir,

I hope you are doing great in health. I am writing this letter to you so that I can ask for my security fee refund from college. As per college rules, it was cleared before admission that after the completion of my fsc , college will refund me the security fee. So I have completed my college last month so please refund the security fee.




Pre medical.

Roll number: xxx

Application for Refund of Money from college

Respected Principal,

With all due respect, I am writing this letter to request you for a refund. Unfortunately, I will not be able to attend your college anymore because my family is shifting abroad and I will be going with them.  I have already paid the amount of the two month tuition fee and have only attended three classes. It is fair enough that the college should refund the amount back since I will not be attending anymore. I talked to the management office about this issue but they guided me saying that only the Principal can handle these issues. It has only been a week since this semester has started and in the whole week I have not had many classes. The tuition fee I paid for is quite a heavy amount. I hope you will understand my situation and refund the amount back with fairness.

I will be waiting for your affirmative response.

Best Regards,

Saif Zafar

10th October (Date)

Application for Refund of Money from College

Dear Madam,

I sent this letter to request you for the refund of the confirmation fee for course enrollment. Yesterday, my visa got rejected by the embassy so I will not be coming to the university this semester. I have dropped all my courses before the deadline so kindly refund that amount back to the bank from which the transfer was made. I am aware that 10% of the amount would be cut as the administration charges.

Furthermore, I have attached the confirmation slip of the payment made with this email. You may contact me in case of any further queries. Thank you.

Best Regards,

Ali Noor

Student ID_______
faculty of science





Clearance Letter Format for Employee

Sample clearance letters for employees, office staff, students of school, college and university is available. Sample clearance letter for employee who is leaving  job or already left the job from company or office. Sample clearance letter for Resigned employee by the head of department as a clearance letter to join the new job and show them as a proof of relieving from the duties of previous job.

Sample Clearance Letter for Resigned Employee

Date: _________________
Manager Human Resource
OBTC Pvt. Ltd.
XX, Phase III, DHA,

Subject: Clearance from Resource Development Department

This is to acknowledge that Mr. Hussain Shah RD Officer Left his job from AH Foundation at the end of March 20XX. He served the organization very honestly during his employment and now because of his Gov’t Job he resigned from OBTC for immediate joining and training sessions. Sales department has no obligation after his resignation. We wish him best in future.

Saima Jillani
Sales Department

No Objection Letter Certificate for Employee

To Whom It May Concern

It is stated that Mr. Rafiq Hamid has been working in Excise and Taxation Department as an accountant since 20XX. During his tenure he has been paying his duties honestly and efficiently. Now he resigned from his job to join his new job in the irrigation department. His resignation has been accepted by the head of the department. So he has been relieved of his duties from June 20XX.

We wish him all success and progress.

Head of Department (Excise and Taxation)
Signatory Authority

Clearance Letter Sample From Employer

To Whom It May Concern

Ms. Emal has worked for two years with SemiOffice Corp. She got the clearance at the time of resignation from all the required/relevant departments of the company. So there is no any obligation on Ms. Emal after the date of her resignation from the company. This letter is issued on the request of Ms. Emal.


Manager HR Policy

Clearance Letter Sample after Resignation

To Whom It May Concern

It is to certify that Ms. Asma Cashier and Accountant Accordingly at Bank Of Punjab Liberty Branch has handed over all the cash, books, computers with login to the Branch Operations Manager. Now bank do not have any obligations/complaints on the applicant. This letter is been issued upon the request of Ms. Asma.


Operation Manager
BOP Liberty

Clearance Letter Sample From School

To Whom It May Concern

It is to certify that Ms. Momina has cleared and stamped all the sections mentioned in our school clearance form from relevant departments and Now onward school do not have any obligations in any manner.


Naila Sami

Clearance Letter Sample From Doctor

To Whom It May Concern

As required by the recruitment agency all necessary medical tests of Ms. Kanza D/O Faisal Khan has performed. The final medical report of Ms. Kanza is enclosed with this letter. For any further information you may contact our laboratory numbers 042-31234567-8 and talk to Doctor Inayat Hussain.

Sincerely yours,

Dr. Zafar Iqbal
MS. Lahore Hospital

Clearance Letter Sample From Employer