Application for Leaving Hostel Permanently, or for The Time Being

Sample application letter to request the hostel warden or school principal to leave the hostel permanently with clearance of dues. We provided applications to leave the hostel permanently or temporarily. You can write your own by using our templates.

Application for Leave Hostel and Refund of Security

Dear Hostel Wardon,

I want to notify you That I have completed my studies. And I don’t have to stay in a hostel anymore. Therefore, I request you to return my deposited security. I will be thankful to you.

Sincerely Yours,

Your Name

Write an Application to the Principal for not Staying in Hostel (Sample 1)

Dear Principal,

I no longer live in the school hostel. I request you to remove the hostel fee from my school fee and return my hostel security. I will be grateful to you.

Sincerely Yours,

Your Name

Write an Application to the Principal for not Staying in Hostel (Sample 2)

Dear Principal,

This is to inform you that currently, I am not living in school boarding. I request you to please remove my name from boarding and remove all the boarding charges from my fees. I will be thankful to you.

Sincerely Yours,

Your Name and Registration Details


Leave Hostel After Completing Studies/Degree/Diploma

Dear Sir,

I, (Name), have completed my studies; now I want to move to another place for employment purposes. Therefore, I request you to please clear my hostel and mess dues and refund my security deposit as soon as possible. I hope you will oblige my request.


(Your Name)

Notice Letter For Vacating Company Residence/Hostel with Job Ends

Dear Sir or Madam,

I am writing to notify you that I am leaving company residence/hostel from (Date) because I resigned with a notice. Thank you very much for providing a great living environment. I really appreciate your food and cleanliness services. Please clear my dues, utilities, food bills asap, and issue my clearance letter.

Sincerely Yours,

(Your Name)

Hostel Leaving Permanently Application Letter to Principal

Dear Sir,

I (Your Name) writing to inform you that my degree is completed from college, and now I am moving back to my home town/home country/home city permanently.

I request you to please refund my hostel security deposit (amount). My clearance form duly signed by all the concerned is attached. I hope you will oblige my request as soon as possible.

Sincerely Yours,

(Your Name)

Request Letter to The Warden for Vacating Hostel, and Need Dues Clearance

The Head Accommodations, KVC Hostels

Nagyar, India

Sir, my name is Jayandar Singh, and I have been living at your hostel in Tarag Colony for the past 4 months. I am fully pleased with all of your hostel’s services, and I have never had any issue with any of the staff. The hostel is in the perfect location and has all the necessities and luxuries that one needs. My parents have been living abroad for the last 6 years, but now they are shifting back to India, so basically, I am supposed to shift back to my house. Kindly accept this letter as my notice for leaving the hostel permanently. I am despondent that I will be leaving all of my friends and the kind hostel staff who made my stay here feels like home. I will remember you in prayers and will surely recommend everyone to stay at your hostel if needed. Thank you.

Jayandar Singh

Room #

Sample Application for Leaving Hostel, and Dues Clearance

To, The warden, Girls Hostel,

Dear madam,

With due respect, I stated that I am a student, and my family has shifted to Lahore from Islamabad, and now I am planning to move to my house in Lahore. It’s been a great time at your hostel, but now I have to move as my family is also insisting on me. So I shall be really thankful if you clear all my dues and give me written permission to leave.

Yours obediently

Maira Khan

Example Application for Leaving Hostel Permanently

To, The Administrator,

Scholars University,

Dear Sir,

This is to notify you that I have been studying here for the last couple of years, and currently, I’m a student of M.Com final year.

As I belonged to another city so, from the beginning, I availed the hostel facility provided by the institution. However, my family has just recently shifted to the same city, so there is no more requirement of the hostel for me at the moment.

As I have already paid the dues for the full year just a few months back, I would like to request a refund of the remaining amount per the institution’s refund policy.

It was a pleasant stay in the hostel, and your office has been very cooperative and caring throughout.

Yours Sincerely,

Nadeem, Room #00

Request Letter To Leave Boarding Facility Permanently Due To Health Issues & Unhygienic Food

Dear Sir or Madam,

I am writing to inform you that I will leave the school boarding facility next month. It is just because of very unhygienic and tasteless food. I am suffering from food poisoning, and my health is becoming low day by day. My parents want me to change my boarding outside due to this issue. Improve the quality of food; otherwise, no one will be going to stay in your hostel.

Take this thing positive, and improve the quality.


(Your Name & Room #00)

Author: David Beckham

I am a content creator and entrepreneur. I am a university graduate with a business degree, and I started writing content for students first and later for working professionals. Now we are adding a lot more content for businesses. We provide free content for our visitors, and your support is a smile for us.

3 thoughts on “Application for Leaving Hostel Permanently, or for The Time Being”

  1. All this post really helped me to write application to hostel warden before leaving hostel permanently.
    thanks a lot for post !

Please Ask Questions?