Request Letter to Authority for Clearance of Payment for an Office Employee

Sample letter requesting for Clearance of Payment from the Office. These letters can be used by anyone who has resigned and wants approbation letter from a senior in order to get a payment/anyone who wants to complain against delayed clearance process/ anyone who wants a faster clearance of payment after resigning due to personal issues.

Request Letter to Manager Requesting him/her to Forward your Demand for Clearance of Payment after Resigning from the Office

Company’s Name,

Company’s Address,

Recipient’s Name,

The Manager (mention the post of the recipient),

Subject: Request for Clearance of Payment

Respected Sir,

With due respect it is stated that I, sender’s name, have been working for your organization for almost 10 years. Due to some domestic issues I was forced to resign from my position at your office. I hereby request you to approve my application for clearance of my payment as I have successfully completed my contract terms with the company.

My father has been very sick recently due to which he has to visit doctors regularly. As the city has very few good doctors we often have to take him to other cities from a simple check up. This is very exhaustive for me as well as my father.

Now, me and my family has decided to shift to a bigger city so that my father will be able to receive his treatment without any inconvenience. As our company does not have any vacancy in Lahore at the moment , Unfortunately I had to resign.

I have done all my assigned work and projects till now. Hence I am eligible to apply for a clearance of my payments. Please forward this to the respected department so that I can get my pay as soon as possible.

Yours Sincerely,

Sender’s Name,

Name of the Post you were working for,

Office/Employee ID,



Letter to Authority Claiming for Delayed Clearance of Payment for a Retiring Employee

Company’s Name,

Company’s Address,

Recipient’s Name,

The Manager (mention the post of the recipient),

Subject: Complaint Against Delayed Clearance Process

Respected Sir,

I , sender’s name, have been working at the post of an assistant manager for almost 20 years. Almost two months ago I received my retirement notice from the office. A month after I retired from my position. Unfortunately, due to some miscommunication at the office my payment was delayed and the clearance process was put on hold without much explanation.

My last project was not entirely done at the time of my retirement and I was given a week to complete it. Due to this my payment was also delayed for a week. I have successfully completed my project and submitted it to the respective department.

Instead of receiving my payment, I received a notice that clearance process of my payment is again delayed for two weeks due to errors in the system being used by the company. I request you to please view my case as soon as possible and clear all my remaining balances from the company. Hoping for a positive reply from the company.

Yours Sincerely,

Sender’s Name,

Name of the Post you were working for,

Office/Employee ID,



Letter to Authority Claiming for Delayed Clearance of Payment for a Resigning Employee

Company’s Name,

Company’s Address,

Recipient’s Name,

The Manager (mention the post of the recipient),

Subject: Complaint Against Delayed Clearance Process after resignation

Respected Sir,

It is to inform you that I, sender’s name, have not received my clearance pay after resigning. I request you to speed up he process and I am not doing well financially recently and am in need of the money.

After the birth of my child, I had to resign as my child is not able to adjust well with baby sitters. My husband has his own private firm that is facing some serious loss recently. I am in urgent need of some money in order to take care of my child and household.

Furthermore, as per company’s policy every resigning employee is given the payment within a week. Hence, i am not sure why my payment is being delayed.

I request you to review my case and carry out the clearance process as soon as possible.

Yours Sincerely,

Sender’s Name,

Name of the Post you were working for,

Office/Employee ID,



Sample Employee Recognition Letter for Hard Work

Sample of appreciation letter to employees who work hard day and night to make their company as successful as it is. It is because of these hard working employees that the company stand tall and a letter will make the feel valued and will inspire them to work even harder.

Appreciation Letter to Employee

To: Barbara Springer
West Los Angeles, California, United States

Dear Mrs. Springer,

I have noticed your work over the past few months since you have started working at West L.A. General Motors, and I have noticed that it is absolutely exceptional.You have sold more vehicles than anyone else within the same time frame; even the older employees.

I want to say that you have been doing an amazing job. You have been passionately doing this work as something you want to do, and not something that you haveto do.
Keep up the great work, we could certainly use more people like you here!

You can expect an increase in your paycheck starting this week as a token of my appreciation, and I expect that you will continue the same quality of work in the future.


William Cabrera
Manager at West L.A. General Motors, Inc.
West Los Angeles, California, United States

Request Letter For Stationary Items

Example Of Request Letter To Authorities To Provide Stationary Items For Employees

Sample Request Letter To Admin To Provide Office Items


The manager, Logistics department

Respected sir,

With due respect, it is to inform you that we are running out of the stationery. We are facing problems due to lack of many things. Kindly provide us the following mentioned stationery as soon as possible.

  • Ball points
  • Gel pens
  • Printer papers A 4 size
  • Glue sticks
  • File covers
  • Scotch tape

Kindly process our request on urgent basis. Thank you.

Yours sincerely,


Media department

Request Letter For Stationary Items

Respected Manager,

I wrote this letter to request you for some stationary items which are immediately needed. The last time we received the stationary was three months ago and all of the items have been used up till now.

Many of the employees are short of the basic stationary and I receive their request on daily basis for it. I request you to kindly approve my application as soon as possible so that I can place an order of the required amount of items along with some extra for the future because it has gotten really inconvenient for the employees.

I have attached a file with this letter which contains the record of previous stationary items. Furthermore, for any clarification you may contact me. I would be very grateful to you.

Best Regards,

Ali Noor,

In-charge logistics

Diwali Holiday Announcement Email to Employees

Format of wish letter to send to employees on the joyous occasion of Diwali. Employees are the backbone of a company and wishing them properly on any festival is a company’s duty. Diwali also known as deepwali.

Wishing Diwali  and Holiday Notice To Employees

To the employee,

Hope your work is going well. This email is to inform you that the office will be closed from Wednesday, 7 November (Date) to Friday, 9 November (Date) due to Diwali Holidays or Deepwali Holidays. Kindly report back to office on Saturday, 10th October (Date) at 08:00 am.  All the meeting during this time will be cancelled and set on some other day. You will be informed about the changes later on. Enjoy your holidays.

Happy Diwali in advance!

Manager High-Tech Communication,

Diwali Holiday Announcement Email to Employees

Dear Employees,

We wish to inform our respected employees that from the 7th to 9th of November our office will be closed for the holidays of Diwali.

May you all enjoy a happy and blessed occasion with your families and loved ones.
Happy Diwali!

Management – Airtel Telecommunications, F Sector Offices
Mumbai, India

Dress Code Notice To Employees

Dress code announcement sample. Warning letter for dress code. Dress code reminder memo. Dress code email template. Dress code reminder email. Notice for wearing uniform. Employee warning letter for not wearing proper uniform.

Dress Code Notice to Employees

Dear employees,

I am writing to you all because the dress code has been brought to my attention. You were all informed when you had the test days and in the probation stage of what the dress code is a strictly black trouser smart looking shirt and blouse or jumper. I am ashamed to say that some of you work for me with the shameful way that you dress. Clearly the disciplinary system isn’t stricken enough.

Which is why from now anyone caught not wearing the appropriate clothing will be sacked right off? We have the dress code for reasons. I hope that you all listen and take it in that we are a business company.

Yours sincerely,

Company director

Dress Code Notice To Employees

This notice is being written to you to alert you that you are hereby advised to follow the dress code issued by the office headquarters effective immediately. The updated dress code for both men and women employees has been displayed outside the main hall on the notice board. It is compulsory for every employee to abide by the dress code. Failure to abide will result in consequences.
If you have any question related, you are free to visit my office.

HR Manager, (Enter Office Name here)

Dress Code Notice to Teachers from Principal



The respected Teachers, Oxford grammar school

With all due respect, It is to inform you that we have launched a new policy regarding dress code of teachers. Teachers are the role model for students and students and teachers both consider them ideal. As you all know that both male and female staff is working over here and in order to maintain the integrity and respect of the institute following decisions are made.

  • Female teachers are bound to wear a proper full length dress.
  • Female teachers are advised to wear a full sleeve dress.
  • Male teachers are supposed to wear full sleeves dress shirt
  • Male teachers are not allowed to wear printed T shirts.
  • No dress is allowed which is revealing.
  • No casual shoes are allowed

We expect you to follow all the mentioned rules. If anyone found breaching the rules, he/she will face serious consequences.

Yours sincerely,

Mr. Eric Mark,



Conflict Resolution Letter for Employees

Sample of resolution letter format. Conflict management letter. Alternative dispute resolution letter template.

I need to resolve a dispute between managers who happen to be arrogant. Need to transfer technician to another office until the matter between them is resolved.

Letter to Resolve Conflict between Employees/Managers

The CEO,
XYZ Organization

I am writing this letter in reply to your memo. I received your memo yesterday asking me about the incident that happened the other day between the manager and the technician.

Sir, the other day, it was a normal day until the technician came in the office almost 15 minutes late. The manager saw him coming in, walked up to him and started investigating on the fact that he was late. Upon further investigation the technician told the manager that he was late that day just because his son was ill since a few days now and needed to be treated from a hospital.
The manager acting as arrogant as he has always been started shouting at the technician which burst him in tears. The manager offended the technician personally saying that his job is much more important than his family. Sir, for a man these are some harsh words to hear.

The technician saying nothing walked away and hasn’t come back till today. The manager didn’t even ask me once where he was or where he went it’s like he doesn’t care. As you know the technician has been a part of this firm for quiet some years now and understands the methodologies of work as much as any other staff member.
We need him at work as soon as possible. Being the Senior Floor Manager it was my duty to tell you what happened that day. Now that you know the happening I would request you to kindly shift our technician to a different office until the matter cools down and the dispute between them dissolves away in air.

With utmost respect and best regards,

Welcome Letter To New Employee from Manager

Sample welcome letter for new employee. Manager is welcoming new employees of his organization or company to set the tone for relationship.

Welcome Letter To New Employees from Manager

Dear Mr. ABC,

We welcome you to our team (company). We would like to thank you for joining and we are hoping that we will work together for long. We have to be friendly as all the employees in the company are like a family and they are always happy to help each other. It is a nice atmosphere where you will enjoy the gathering of a frankly staff who is caring.

I know this place is new for you and many things you do not know but I am sure that you are agreeing with the terms and conditions of the company. I hope you will work well and you will follow the rules of the company and obey and respect your seniors as well.

If you do not understand anything you can ask any one of us as a colleague, you will find us standing beside you, if you are facing any trouble regarding work. As a manager I always try my best to keep my staff happy and solve their all issues or problems. Well, I hope you will not let us down in any matter.

You will get more benefits and opportunities here to have a good future and career.

Welcome you once again and go ahead, show that you are the best.

All the best to you


Welcome To New Employee from Manager

Company name

Mr. Jane!

I would like to welcome you on the behalf of our company. Our company is a multinational firm and diversity is one of the main factors that we keep special care of in our company. It’s our top priority that our employees feel comfortable and respected working with us. I hope the excellence that your resume promised we will be able to take a glance at it in our company. Welcome aboard.

Hr manager,

Welcome Letter To New Employee

Respected Sir,

We warm welcome you to your new office and thanks for joining our team. Hope you’ll enjoy working with us and gain experience. For this you just have to submit your work on time.

Best of luck!


HR team

Warning Letter to Employee for Absence

Sample warning letter to employee for remaining absent from office, school, factory, plant etc.

Absent From Work Explanation Letter to Employee

Ali Hadi
Team Lead
39-D, Airport Avenue

Dear Ali,

It is being observed that you have been taking leaves without any intimation to your HOD and this office. Also your prolong breaks are portraying your negligence towards your work. Moreover, this week you have misguided about the site conditions to the team that led to the waste of resources and also put a question mark on your skills.

You are hereby directed to submit your explanation to this office and avoid continuity of this behavior any further.

Thank You

Yours Sincerely

Manager HR
AUS Energy

Warning Letter to Employee for Absence

Miss Maria,
Sales Representative,
XYZ Retailers,
South Wales.

Dear Maria,

It is to inquire you that you were not present in the meeting conducted by Mr. Simonds the Sales Manager of our company. It also appeared that you were absent from the office for two days dated September 12, 20XX and September 21, 20XX without any prior information to the company about your leave. Please justify your act via mail before September 28, 20XX, 1600 hours.

You are also informed that one more leave without advance notice will amount to terminate your contract with the company.

Regards: Joseph Lister,
Chief Operating Officer

Warning Letter to Employee for Absence

Notification Letter

Dear Mr. Adel Ramzan,

This letter is to inform you that we are noticing your absence for many days. We thought maybe you will inform or explain us the reason of your absence but we did not hear you. This is a last warning letter to you to let us know within 24 hours about the reason. If we do not hear or see you within 24 hours then we will consider you ineligible and not qualified for this job.

I am sorry but i will have to fire you from this position if you do not take any notice or do not take it serious. Please contact and let us know immediately about what is going on and why you are not coming to work, otherwise i will dismiss you finally.

Thank you.

ABC Technologies

Warning Letter to Employee for Absence


Dear Employee,
It has come to my notice the third time now that you are always absence during the weekly official meeting. I don’t know why you don’t attend the meeting but let me tell you that all of our future methodologies and plans are mostly decided in those meetings you miss. Keep missing a few more and you will find yourself either demoted or fired.

I don’t think you even understand the magnitude of the post you’re on and as you have are the Internee Trainer; future firm employees rely on you. If you, yourself keep missing the meeting what will the internees make out of it?

I suggest you to kindly mend your ways and focus on work and I hope you will do just that.

Thanking you,
CEO (XYZ Agency).

Welcome Speech to Employees

Welcome Speech to Employees. Welcome address to Employees. Welcome Speech to new Employees. Welcome address to new Employees. CEO Welcome Speech to Employees. Welcome speech for employees or employee award ceremony is also available.

Welcome Speech to New Employees

Dear candidate,

I hope you all are doing well. Today is a big day for all of you as you have become a part of the number one multinational company. It was a very hard decision for all of us to select best out of best and you have proved that you are one of the best. You will be facing many challenge, working under pressure, but trust me you will learn a lot from this.

These things polish mans’ qualities and abilities. I have experienced many cases where some slow people became the most demanding people in the market. Working in a normal place and working in a multinational makes a lot of difference in broaden your horizon. We work as a family and we try to satisfy our employees. But we also expect the quality of work, dedication towards your work because you will be one of the reasons behind the success of our company so enjoy tonight’s dinned and brace your selves for tomorrow.

I wish you all the very best.