Application for Purchase of Computer

Format of sample letter to purchase computer for school computer lab, workplace, office as the previous one have been damaged and the work needs to be done which is impossible without computers .

Letter for Purchase of Computer

HR Dept.,
Lahore Grammar School,
Head Office, Lahore.

Respected Sir,

Attached is the demand for the purchase of 30 new computers (desktops P-4 , Dell, Intel processor, core duo-2) for the new computer lab, Entitled Sir Charles Babbage Lab, (Lahore Grammar School, G-1 branch). The purchase need to be made well in time because the following moth inauguration of this lab is scheduled by Principal, who’s Chief guest is Respected Mr Shahid Affridi.

Further, more later networking and lab equipment settlement is pending also. So, kindly sanction the demand made so smooth functioning can take place. Delays will cause resentment to school authorities. Hr Department quickest response is awaited.

With Regards

Mr Mikaal Hasan
I.T. Dept.

Application for Purchase of Computers

 Respected Manager,

A fight which happened, last week, between clerks in the IT Department, resulted in falling of two desks along with computers. Both of the computers were sent to the repairing department but one of them was damaged beyond any repairing.

A letter of warning has been sent out to both clerks and they have also been fined. Also, the cost of damaged computers will be cut from their salary of this month. However, at the moment there are no spare computers which can be used as an alternative so we need to purchase computers to replace the damaged ones along with some extra ones so that we have an immediate alternative for any damaged computer in the future.

I have attached the data of the number of computers present along with the requirement. In addition to this, another slip is also attached which contains the required amount for the purchase of computers with required software. You may contact me for any further details or queries. I would be very grateful to you.

Best Regards;

Ali Noor

Head of IT Department

23rd September 2018



Job Application for the Post of Procurement Officer

Sample cover letter for Procurement Officer, Procurement manager, Procurement assistant. Procurement officer cover letter with no experience or with experience. Sample cover letter for purchasing position. Procurement specialist cover letter sample.

Cover letter for the Post of Procurement Officer

The Manager HR,
London Courier Service

Dear Sir,

In response to your advertisement for the post of procurement officer in your company, the applicant intends to apply for the same. The qualification and experience of the applicant is quite relevant to the post applied (Curriculum vita is attached herewith).

You are requested to please consider the application of the applicant for the post of procurement officer and grant him one chance to show his potential for your company.

If you require any further information, please call the applicant any time.

Looking forward to hear from you


Application as either Distribution Manager or Procurement Officer

The HR Manager,
XYZ Company.

I saw an ad for a job in your firm last week and I was very excited since I have always wanted to be a part of your firm. Your firm is one of the most leading firms in the IT industry and has made a name for itself, what’s better for ones career than to be a part of your firm. I would like to put my name for two posts respectively, either a Distribution Manager or a Procurement Officer.

I have been a part of a few NGO’s and some vendors where I served as a distribution manager. Being a MBA Certified Student, I hold all the basic and the advanced knowledge regarding Marketing. I was also declared the person whose vendors got the most profit ratio in the last year. I believe I am quite fit for this job and can excel at my work. I would like to lift my career to new heights as I work with my full potential, giving my very best under your supervision.

I hope you will consider my job application and consider me as an asset.

Thank you,

Request Letter to Place an Order

Sample letter to place an order or purchase order to supplier, contractor etc for office supplies etc.

Purchase Order Letter Sample

Mr. Justin Sharp
Sparkles Ltd.
Birmingham, UK

Sir, this is Mr. Powell Grey from PRS Repairs Co. and I would like to place an order for some of your specific products. We first started using your products 2 years ago and till today we have not received any complaints from our clients regarding the products that your company manufactures.

Keeping that in mind, we would like to make sure that our relationship keeps getting stronger. I would like to place an order of 10,000 bulbs and 5000 tube lights. I wish to receive them in 2 weeks’ time. Thank you for your generous behavior.

Yours sincerely,

Powell Grey
CEO, PRS Repairs and Co.

Request Letter to Place an Order

Dear Miss,

I would like to place an order of dresses. I have been checking a lot of dresses lately on your website and find it very interesting. My order numbers are: D52 in yellow color in small size and 9rD6 in blue color in small size.

Kindly let me know the mode of payment of this order.

Hope it will be pleasure shopping from you.

Thank You

Marina Sofia

Sample Letter to Boss for Approval of Purchase

Sample letter for request the new headphones in our company need. This letter I want to send to my manager.

Purchase Approval Request Letter

The Manager Purchase

Call Centre Hub.

Nanjinh, PRC.


Respected Sir,

Most humbly it is requested that I have get my office desk headphones damaged. For the routine functions of correspondence with customers, I need a new pair of headphones as per stated in the subject. I request you the timely setting up of the requested item at my desk so that I can continue working on my tasks.


Jim Chang

Request for Approval of Purchase

The Executive Engineer,

Glasgow Electric Company.

Dear Sir,

Sample Letter to Boss for Approval of Purchase

Kindly refer to the subject as cited above.

It is submitted that company requires following mandatory items for the supply of electricity and installation of transformers in the vicinity of a newly established housing society.

Item Name              Description              Qty

Electric Wire                         11 KV                   2000 meters

Joints                                                                   100

Electric Poles                                                       50

It is therefore requested that approval may please be granted for the purchase of above mentioned items to install complete electric system in the said society.

Please advise as necessary.

Sub Divisional Officer

Purchase Approval Request Letter
Purchase Approval Request Letter

Letter to Publisher for Ordering Books

Sample letter to publisher for books which are not available in market. Write a letter to the manager of a reputed publication to send you a certain technical book by courier which are not available in local market

Letter to Book Seller for  Ordering Books

The Manager,
Oxford University Press

Dear Sir,

I am writing to express my strong interest in buying a book on the subject of ‘handling fire safety equipment’ published by your company. I am studying safety course under board of occupational health and safety online and I have neither found any material that refer to the said topic on your website nor in books from the market.

However, I have come to know that one book has been published by your company from the hands of a renowned writer James Joyce having title “Practical Experience of Handling Fire Equipment during the incident”. I need this book desperately for preparing my impending exams.

You are requested to please send me the book “practical experience of handling fire equipment during the incident” by post/ courier service.

I am sending you herewith money-order and charges for courier service.
I shall be very grateful to you for this act of kindness.

Yours truly,

Marlowe Conrad

Letter to Publisher for Ordering Books
Letter to Publisher for Ordering Books

Letter to Publisher for Ordering Books

The Manager,
JB Publications,
Washington DC.

Dear Sir,

It is to request you that I need the whole 8 volumes of Series of Novel “Harry Potter” and 3 volumes of the series “Percy Jackson”. The total amount for all the volumes and the expense for shipment have been transferred to your account.

The copy of receipt of transaction is also attached with the letter. You are requested to send these books on my mailing address. I shall be grateful to you for this favor.

Thank you so much.

Yours Sincerely,


Email to Publisher to Order Science Books

Dear publishing house,

I am writing to you because I would like to make an order for a new set of science books. I would like to have the new set of science book that you have so that I can use them in my reference for going to a big science school in America. For me to be accepted into the school I have to have references that shows that I have top of the art equipment and up to date resources such as science books.

I need these books by the second of March with a recite. I hope that you will send them soon as its only two weeks away and I have a deadline. I look forward to hearing your response.

Yours sincerely,

Miss. Sonia Bear

Request Letter for Purchase of Equipment, Good, Material

How to write an impressive application to executive engineer for purchase of equipment, goods, supplies, stationary, office equipment.

Request Letter for Purchasing of Material

The Executive Engineer

Respected Sir,

I would like to bring it to your knowledge that the construction work of the factory is going well but we are running out of the Pipes, Electric Wires, DPs and Fans. We need all the items urgently to complete the work in the given time frame. The labors are continuously asking for the quick delivery of short items as their work is also getting slow. Kindly the order as soon as possible.

Sincerely Yours,
Mr. Taqi Khan

Write an Application to Administration for Purchasing of Shoes

The Administrator,
Service Shoes, New Delhi.

Dear Sir,

We have carefully examined the safety shoes of your company and wish to purchase for our seven hundred employee of Mumbai Fire & Rescue Service. As you must have known the importance of safety shoes in a fire service that not only facilitate the rescuers but also save their lives from harmful materials like chemicals, electric cables and burnt wastes. The safety shoes are provided to the staff once in two years and staff has to use them in this whole time period. Mainly these shoes play role during the incident of fire cases.

In this context, we have strong trust on your company and we desire to purchase these safety shoes for our employee. You are also requested to send some sample so that we could finalize the order and submit for further approval from the headquarters.

Looking for your nice cooperation.

Vijay Malhotra,
Emergency Officer (Operations),
Mumbai Fire & Rescue Service

One chair and table required in the office. How to write the requisition letter?

Requisition Letter for the Provision of a Table and Chair

The Procurement Manager,
Sidharth Group of Companies,
Jabal Ali , Free Zone,


This is to inform you regarding an asset requirement for our newly opened branch in Sharjah industrial area.

We have been provided all the relevant tools and stationeries to start the operation from day after tomorrow for which we are highly thankful.

However, we need one number of a medium sized wooden table and a revolving chair with arm-rest feature. Kindly provide the requested assets at the earliest to ensure smooth operation right from the first day.

Thanks for your usual support.

Best Regards,
Asad Malik,
Admin Officer

Purchase Request Letter Sample
Request Letter for Purchase

Request Letter for Purchase of Computers

The Purchase Manager,
Blue Chip Textiles

Respected Sir,

I am writing this to inform you that the computers given to conversion process plant department have ceased to work properly because of voltage destabilization yesterday. Due to this, the plant has stopped working and has hindered the conversion process which is causing huge loss for the company. Kindly, approve and arrange for the purchase of these computers immediately so that we can continue making finished product. Your prompt action in this regard will be valued highly.

Yours Sincerely,
Production Manager

Sample Letter to Return Products or Ordered Items

Sample request letter to return the defective products and items to company, suppliers, clients or vendors. If it is mentioned in the purchase order than the defective purchased items can be returned to the supplier. Buyer can mention in the purchase order that the defective items will be returned and no cost will be paid as delivery charges or production and material cost etc etc.

Sample Letter to Return Surplus Items

Dear Sir,

Reference is made to our contract agreement for the supply of maintenance stores required for our factory machines. It is to inform you that the stores supplied by you against the above quoted contract was received and acknowledged by our firm as per quantity and quality is required to be returned back as some of the machines have been sold out by our company. In this way the stores delivered by you have become surplus to our requirement. You are therefore requested to kindly collect the store in question from our firm warehouse as soon as possible.


Tanveer Manager Purchase

Letter to Return Defective Products

Dear Ms. Ansa Malik,

Thank you very much for the delivery of our recent order for 3,000 Printed Shirts as per our purchase order. We always found your service as per required standards but this order contain defective pieces. Our Quality Control Unit found more than 500 faulty pieces of shirts and we want urgent replacement or return of these pieces as per terms and conditions written on purchase order. Please process this request and update about your decision. Looking for your response.


Sana Saghir

JTek Embroidery Services

Letter to Return Spare Parts

Dear Shaista,

We bought imported spare parts of Honda Atlas Cars for various Models (2003 to 2014) in June 2014. As per our purchase order terms & conditions we can return, replace these parts within 45 days. After receiving the order and making comparison of your prices in open market. We found your prices are quiet higher with same quality. We request you to please return these spare parts or revise your sale price for adjustments on quotation for our management review. We will be thankful to you.


Urooj Ashraf

Manager Purchase

Ravi Motors Lahore

Sample Letter to Return Products or Ordered

With reference to the invoice copy attached, I am writing this letter to you to let you know that on April 18, 2015, I placed an order for the lot of 100 pieces of eye shadow kit of your brand. The order was received timely to me. I must appreciate to you for this. But after I opened, I found the 78 kits to be broken of four shade colors.

I am sending the order back to you and rejecting the order placed by me as a result of defective pieces of delivery.

I want you to let me know within one week, whether you are going to remit my payment or will replace the defective pieces of order. I would like you to know that I intend to file a case against you if my claim is not going to be settled somehow.

Waiting for your timely response.

Return Ordered Products Letter to Supplier

Dear Sir,

We ordered for a power filter plant which we had received yesterday. We first thought that it would fit in the place we had appointed for such filter but the space to keep it is small. We are unable to assemble the plant in the required place. As we have not used it or opened its packing we request a return of the product. We also request the return of the payment we have given for the plant.


Ayyaz Meer

Sample Letter to Return Products or Ordered Items
Sample Letter to Return Products or Ordered Items

Comparative Statement Format for Purchase

Comparative Statement Meaning: These statements can be used to analyse the products for purchase orders in business. In the comparative statements we analyze the product price, quality, quantity and the vendor repute of previous purchases for purchase decisions. These Formats also be used for final approval from the purchase order authorities within the company.

Comparative Statement Format for purchase can be used to place final purchase orders as per requirements like required quality, quantity, brand and price in the procurement department of the company. Two formats are available in excel and word file and available for free download.

Image view of Comparative Statement Format in Excel and Word

Comparative Statement Format in Excel

Purchase Order in Excel Format with Auto Calculation

Sample Purchase Order Template in Excel Format with auto Calculation and terms & Conditions. Just download the attached PO in Excel Format and choose the required sample by selecting right sheets. 40 different Purchase order formats are included in the file. Purchase order format includes following categories:

Purchase Order Format in Excel

  • Computers, Electronics, Juicer
  • Electrical
  • Ceramics
  • detergents
  • Crockery
  • Refill Products
  • Restaurant
  • Lamps
  • Hotel Supplies
  • Grill
  • Services
  • Consultancy
  • Air Conditioning Units
  • Construction and installation of civil works according to the Bill of Quantity(BOQ), design, drawings,technical
  • Installation
  • Printing
  • Printer Toner
  • Servicing and Repairing/Replacing of parts
  • Steel Works
  • Microwave Ovens
  • Dispenser
  • Change Compressor & Filter & Gas
  • Metal
  • Cable Pulling, Termination, Testing & Labeling. With Material
  • Annual Maintenance Contract For Fire Ala-ram
  • Toshiba Camera, LCD’s, Scanner
  • Design, Drafting, Supply, Installation, Testing & Commissioning of Chemicals
  • Wet Chemical Fire Suppression System for Kitchen
  • Air Curtain Blower supply and Assembling
  • Racks
  • Grease
  • Electric Pizza Oven
  • Kitchen Equipment
  • Motor Bikes and Vehicles

Purchase Order Format in Excel for Companies
Purchase Order Format in Excel for Companies

Purchase Order Format in Excel for Companies

Purchase Order in Excel Format with auto Calculation

Purchase Order Format in Word Free Download

Sample purchase order format in word file for companies with auto calculations and terms and conditions of payment deadline and delivery of the order. This format is taken from a multinational corporation. Purchase order in excel is also available.

Purchase Order Letter in Word Format

Mr. Nadeen Alam
Scan Care Communications
Suit #1, 1st Floor,
Amin Building, 7, Royal Park,
Cell: +92-300-41 214 93

Dear Sir,
With reference to your quotation we are pleased to inform you that your quotation for 200 books of 25 pages each for receipt of hides @ Rs. 55 per book, has been approved.

Please deliver the books by 10-10-20XX.
Yours Sincerely,

Mr. Atif Aslam
Vice President

Purchase Order Template

The Maryam Export Corporation

Fa-time Corp
445-D, Faisal Town

Purchase Order 4505468070Date:                       23.07.20XXContact:                 TR Pakistan Office Delivery Date:        Day31.12.20XX

Please Deliver To:

Maryam Export Corporation

Currency:                    PKR

Terms of payment. :           Due Net 30 days from invoice date



Description Order Qty. Unit to Number

Price Per Unit Campaign Number



Fatima Corp Flyers 23475.000 serve. Units



Total Val. Excl. VAT PKR



-We kindly ask you to print our purchase order number in your invoice.– Please send your original invoice to:The Maryam Export Corporation –Pakistan Branch Gulberg III Lahore, Pakistan Tel:


Purchase Order Format in Word Free Download
Purchase Order Format in Word Free Download

Purchase Order format in Word file