Tag Archives: School

Notice Regarding Change of College Timing

Draft a circular letter to be circulated among your staff and students regarding the change in timing of college due to winter season.

College Timing Change Notice

To all staff, students and parents,

I am writing to you because I would like to inform you all regarding the change of timing of college due to the winter season. Since the winter season is here it means that the sun or natural light of the world will disappear sooner and night will come sooner. So due to this the timings of college have changed. Instead of coming in at nine AM you will come in at eight AM and instead of finishing at you normal times for whatever course you are on you will all finish an hour earlier in the afternoon.

This will give you all enough daylight to get back to home safely. I hope that this works out better for you all and I look forward to seeing you all bright and early Monday morning eight o’clock.

Yours sincerely,

College Principle

Notice Regarding Change of College Timing

 Dear Parents,

Due to immense requests from parents and students we are changing the timetable. Due to the winter fog many students are not able to reach the school on time. Many students come from far areas and the slow driving makes them late. Please note the change in the college timetable below. From now on, college will begin from 9 am instead of 8 am due to the fog in the morning. However, please pick your children up from school at 2 30 pm. For Friday the timings conducted will be 9 am till 12 30 pm. Students from Year 12 will have extra classes on Saturday as well and the timetable for that will be provided soon. Please pick up your children accordingly and note the new timetable down so it does not create any hassle for you or your child. The same timetable will be followed until further notification. Thank you for your co operation. For further inquiries you may contact the admin office.


Best Regards,



Letter Your Application For Admission Was Not Approved

Format of rejection letter to a student who has applied to your school and has not been accepted by the school board on the basis of not meeting the eligibility criteria for Bachelors.

Letter Your Application for Admission was not approved

To: Geraldine Marvin
Belleville, Ontario, Canada

Dear Mr. Marvin,

We have received your application for admission to the Bachelor of Science (BSc) program at the Belleville Institute of Technology. We thoroughly review all our applications according to our admission criteria which can be found at our website.

After a review of your academic history, we regret to inform you that you do not meet the criteria to enter the BSc program.

You may apply again before the start of the next semester in December; in the meantime we suggest you redo any courses in which the merit did not fit our criteria.

Best wishes,
Dean Welford — Belleville Institute of Technology
Belleville, Ontario, Canada


Letter Your Application For Admission Was Not Approved

 Dear student,

We received your application for admission for entry in the Psychology program. Unfortunately, based on the number of high applications, we cannot offer you admission into the program. In addition to this, you also do not fulfill our admission requirements on the basis of which we could not put you on the waiting list too. The letter of rejection has been attached with this email which contains further details. You may contact me for any further clarification.

Best Regards,

Meena Chahda

Admission Department

Apology Letter To School For Property Damage

Format of apology letter to send to your headmaster/ principal/ headmistress and telling them you are ashamed of your actions and it will not happen again.

Apology Letter to School for Property Damage

To: Principal of Duggan Public School
Duggan County, Improvement District No. 9, Alberta, Canada

I am writing this letter to formally apologize for the damage that I had causes on school property last week. While I was playing baseball with my friends, the ball broke through the top window and shattered it. I admit my fault in this matter.

I am extremely sorry for this and I assure you it will not happen again. From now on, we will play baseball at a safe distance from the school to ensure it will not hit anything.

I apologize again and I am willing to do whatever it takes to make up for it.

Justin Kevin
Duggan County, Improvement District No.9, Alberta, Canada

Apology Letter To School For Property Damage

 Respected Principal,

With due respect, I wrote this letter to you as an apology for the property damage which was caused on Monday, 23rd September 2018 due to my act of irresponsibility.

As it was our chemistry period and the teacher was not present so we were waiting for our substitute teacher. However, after a few minutes when the substitute teacher also did not come so we all started to play cricket in our class room for passing time and while playing, the ball hit the window with a large force which caused it to break. I can assure you that it was totally unintentional and I did not know that it would come to this.

I am aware that it is not allowed to play any sport in the classroom and I am sincerely sorry for breaking the rule. Please accept my apology and cancel my detention as that would put a bad impact on my profile.  I would be very thankful to you.

Best Regards,
Ali Noor

Grade 8

Excuse Letter for Being Absent in School

Format of excuse letter to send to your teacher when you have been absent for a few days explaining her your whole situation of why you were not present in the class.

Excuse Letter for School due to Doctor’s Appointment

To: Principal Perez
Bayetsville School
Seattle, WA, United States

I hope this letter receives you in good health. I am writing to request an excused absence on November 1st, 2018 as I have a doctor’s appointment that day. I will catch up on any missed work the following day.

Thank you,

Ruth Perez
Seattle, WA, United States

Excuse Letter for Being Absent in School Due to Family Emergency

To: Principal Richard
Bel-Air, Maryland, United States

I am writing in regards to my recent absence. I have been absent for about a few days due to a family emergency.

My grandmother has passed away and it came suddenly as a huge shock to our entire family.
I must look after my mother for the time being and I do not believe it is fit for me to come to school at this time.

I will be back in class within a week and I will catch up on all the work I missed. I hope that you understand.

Heather Graham

Excuse Letter for School Due to Doctor’s Appointment

 Respected Class Teacher,

I sent this letter to inform you that I will not be coming to school on Monday, 23rd September 2018 due to my doctor’s appointment. I am aware that I have a test on that day and I tried to arrange an appointment another day but the only slot available was on Monday.

I am sincerely sorry for missing the class test but I assure that I will give the test on some other day or if you want to take the test from me before the official date that would also be okay. I will prepare for the test beforehand and get a good score. In addition to this, I will cover all the missed course or class work with the help of my peers and if there would be any problem then I will surely ask you.

I hope you understand. Thank you.

Best Regards,

Ali Noor

Class 8

Excuse Letter for Being Absent in School Due to Family Emergency

 Respected Class Teacher,

I sent this letter to inform you about my absence from school for three consecutive days in past week. Actually, due to the death of a close relative in my family I had to go to my village. As he was really close person to my father so we decided to stay there for a little longer time after the funeral. This all happened so suddenly that I did not have time to inform the management and my father was also in shock so he also did not think of it.

However, I assure that I will cover the entire missed course with the help of my peers and if I have any problem regarding it then I will ask about it from you. Thank you.

Best Regards,

Ali Noor

Grade 8

Excuse letter for being absent in school due to family emergency

Respected Principal,

With all due respect, I am writing this letter to inform you about the unfortunate circumstance due to why I was absent in school. A day back when I came back from school my mother told me that we were leaving for Islamabad because my uncle is not well. He had a severe heart attack and since he lives alone we have to reach there as soon as possible. My uncle’s wife was flying in from Karachi, and we being the nearest family in Lahore had to leave immediately. Upon reaching the hospital he was admitted in, the doctor told us that he would take some time to heal but he will be alright. He was admitted there for 2 days and on the third day my family came back to Lahore. This is why I was absent from school for some days.

I hope you will acknowledge my situation and excuse me for being absent.

Best Regards,

Bilal Ali

Year 8

Sample excuse letter for being absent in school due to travel

 Respected Principal,

With all due respect I am writing this letter of excuse to inform you that I was absent in school due to travel.  In summer break, I went to Europe to visit my family there. I was supposed to come back a week ago but I had a huge delay in my flight. I booked my tickets at the last moment and since it was peak time I was not able to get an early plane ticket. The earliest ticket that I could find was a week late and so I booked it. I excuse myself for being absent for a week in school.

I hope you will acknowledge my situation and excuse my absence.

Best Regards,

Bilal Ali

Application for Change of Stream in School

Format of application to send to principle of your child’s school and asking them to change section of you child as he is now drastically improving his marks

Application for Commerce Stream in a School

Dear school head teacher,

I am writing to you because I would like to submit an application for commerce stream in school. To live out in the world we need to learn things such as Economics Business studies and Accountancy. This will make the school overall grade rate go up and you will get a good reputation.  You will also get more students to come to your school as more people would like to do these subjects more than anything else.

I think that this school needs something like this because to be honest this is a boring school and you need to do something more interesting. I hope that you will consider what I have said and I do look forward to hearing back from you and seeing what action you take.

Kind regards,

Mr. Mark Cooper

Application for Change of Stream in School

To: Principal Robin
Ivy Middle School, Windsor, Canada

I hope this letter receives you in good health. My son was recently placed in the Mathematics 30-2 stream because his mark fell below 70% in the last class. Over the summer, I had enrolled him in a Mathematics improvement course, and he has excelled in it. I believe he can now move onto the 30-1 stream.

I request that you change my son’s stream from 30-2 to 30-1. His marks and knowledge of mathematics have greatly improved.

Thank you,
Debra Holtz

Invitation Letter to Schools for Awareness Program on Drugs

Sample letter to the principal of the school to come and participate the program on the following day  only within few students and few  teachers. Invitation to the awareness program on drugs

Invitation Letter to Schools for Awareness Program on Drugs

 To all the schools of Lahore,

Dear Sir/Madam,

Our NGO has started a new project named as “Get Rid of Drug” and our main target of this project is to create awareness among our youth about this issue which is escalating rapidly.

According to the survey held by the DAWN Company, most of the people who take drugs are from high school and universities and the most increase in the number of drug addicts these past few years are also from school and colleges. We are holding seminars at different areas of Lahore at different timings and we invite all the school to take part in the program so we can teach our children the drawback of drugs and prevent them from getting into this serious problem. Kindly let us know if you will be attending the seminar by Monday, 23rd September 2018 so we can make the arrangements accordingly.

I have attached a draft which contains the dates and timing of the seminars along with their location. If you have any further queries or confusions, feel free to contact me. Thank you.

Best Regards,

Nadira Imtiaz

Head of NGO

Invitation Letter to Schools for awareness program on drugs

To: Public Middle Schools in the city of Dallas

This year, Dallas has had one of the highest rates of illicit drug use across the state. This is a major problem and we would like to address it by tackling all sides. We would like to invite all schools in Dallas to attend a drug awareness program this Monday.

We believe educating the youth is the biggest stepping stone to addressing this issue. Based on the success of our no-smoking programs for youth, we have seen a major decrease of smoking by 80% in the last 15 years. We hope to see the same results when implementing this drug awareness program.

Drugs kill and drugs ruin lives. Let’s ensure a safe city for future generations to come.

Mayor Doug
Dallas, Texas, United States

Letter to Parents for Shifting Campus

Format Of Notice Letters To Parents To Inform Them about Changing Location Of School due to various personal reasons

Notice To Parents For Changing Campus

Dear Parents,

It is to inform you that due to construction of this building we are shifting the school to DHA branch. We are sorry for any inconvenience it may have caused. Classes will begin from next Monday that is 24th june,2017. It is advised to visit the campus in order to avoid any inconvenience. Please note that timings are also revised that is from 8 am to 2 pm Mon-Thur and 8 am till 12 pm Friday. Thank you



Lacas school system

Letter to Parents for Shifting Campus

 Dear Parents,

I hope you both are doing well. I am fine too. Yesterday was my last exam of 2nd Semester and it went quite well. I am hoping for a 3.00+ GPA. Now that I am done with this semester and am free for 4 months, I will be working full time to save up money for my 2nd year tuition fee.

In the last letter I told you that I will apply for a transfer to Melbourne campus as Sydney is very noisy and from what I have heard Melbourne is very peaceful and quite as compare to this city. You both know how I loved silence and calmness from the beginning. Old habits die hard, right? Luckily, my application for the transfer has been approved and I will be moving out a week before the start of my new semester. I do not want to move now because I am familiar with the areas here and I already have job so I do not want to miss any opportunity to save up money for the university expenses.

I miss you guys a lot. I am planning to come back to Pakistan this winter for a whole month. I am really excited. Please take care of your health and give lots of love to my young brother. Tell him that I will bring lots of toys for this time.

Lots of Love,

Fatima Aamir

Letter to Parents for Shifting Campus

Dear Father,

How are you? I hope you are doing well.  How is everything back at home? I am writing this letter to inform you and mother that I am shifting my college campus. The past year has been very troublesome for me and I did not mention it to you or mother because I didn’t want you to worry. Now, I have finalized and arranged everything and this is why I am telling you. I was not happy with my current college campus due to many reasons. It was crowded, always noisy and very unclean. The area my college is in is much polluted and the environment was affecting my productivity. The professors were not academically professional and there were many courses that were not being offered in this campus. The labs did not have proper, adequate equipment and the dorm rooms were pathetic as well. My new college campus is the complete opposite and absolutely beautiful.

I hope you will understand my decision and support me. I will send pictures of my new college campus soon. Take care!

Best Regards,

Bilal Ali

Your son

Request Letter To Open a School For Girls

Format of letter to send to mayor of your town and asking them to open a school for girls as it is their right also to get quality education and be successful in their life as much as it is a boy’s right.

Request Letter To Open an All Girls School

To the Mayor of Edinburgh:

We, the citizens of Edinburgh, request that an all-girls school be opened in the city. We have noticed a lack of all-girls schools in the city and many of us believe that an all-girls school is a valuable need for the young girls in this society.
We believe an all-girls school is effective in allowing the youth of our society to remain motivated on their studies and stay away from distractions. We also believe an all-girls school allows students to be closer together and more open without fear of what the other gender may think or do.

We await your response.

Parents of Edinburgh

Request letter to open a school for girls

Respected Sir,

With all due respect I am writing this letter with a sincere request to open a school for girls in our town. This cause is of great meaning to me and should be to others as well. It is very important for us to provide girls with a good quality education in order for them to flourish, to follow their passions and to support their families. We should not discriminate when it comes to education because of gender. Good education is a basic right not a privilege which everyone needs to understand. It is true that when you educate a woman, you educate a whole generation. I request you to provide proper funding, well trained teachers appropriate facilities for the school.

If you require any help or have any inquiries you may contact me at the number given below. I have a whole plan drafted. I hope you will acknowledge my request and work on this project soon

Best Regards,

Bilal Ali

Contact: ________

School Project Proposal for Funding

Sample letter to donor for support of a new school project in underprivileged area.

Dear Sir,

Thank you very much for all the support you provided for funding our great and first of its kind project in the country.

I wish you to sponsor our new project of school in remote area near to my village in the district of T.T.Singh. The concept of the school will entirely be different from traditional schools. As this school will lead to be a university of the future.

Although many other schools of government already working in the area but they have limited seats, resources, old age teachers and fortunately their environment is not for learning of the students rather to waste the precious life time of our youth and students.

This school will have extension of college in the near future and later state of the art university campus will also be added in this project.

Since long i wish to start a small school in this area but unfortunately due to financial issues i couldn’t start this project but few days back i decided to share it with you for financial support.

I want a school both for girls and boys upto matric level at first stage and when our first batch reach the Materic level surely we will start college in the same area with extension of the building and land.

With and after the college studies we will offer some additional courses of most advance studies leading to entrepreneurial concepts so our graduates will not look for jobs. Simply they will start the businesses.

Currently hardly any university offer business startup courses for mini budgets.

Al Qadeer

School + College + University

Self-Sustaining Education Project as Non-Profit Organization


To provide a quality education for underprivileged area with reasonable fee structure and compensation to poor students with quota system

Startup and Expansion Plan

On first stage a school up to primary classes will be initiated

Within 3 years school will be extended to Matric Level

After 5 years a college section will be introduced and in 5 years it will be converted to a state of the art college for the area.

After 10 years post graduate schools will be started with affiliations

And within 15 years an IT + Business University will be started with latest educational trends, research, leading innovation concepts and ……..

Budget Requirements

Land Acquisition: minimum 8 canals (Price can be from 2 million to 3 million maximum)

Building Construction: Minimum 10 class rooms, 4 Offices, Boundary Wall

Startup with at least 5 teachers

Total Budget must not exceed 6 million from the startup to become operational school system

Locality Information with demand of education


No major entries of competitors are expected in next few years.

Quality of Education with A+ grade management and facilities + Campus Size

Electricity + Water + Road structure + Motorway

Center of Faisalabad & Multan


Major Expense is Transport: Available Transport is Riksha + Private Vans + Personal Convenience (motor cycles + cars)

Movement of girls for education


No major private school project on 30 KM long road has access to 30 villages

Easy Access to Lahore Multan Motorway for exposure of university

Huge number of females not going to college

No Existing Job Opportunities in the area for females

No University Exists


Quality of Teaching & Management Staff (Can be overcome by providing small staff quarters in the future with expansion to college and university)

Request Letter for Change of Name in School Records

Format of Sample Application To Change a Few things such as name in Official School Records by students or student’s Parents

Sample Application For Name Change In School Documents


The principal, Epic grammar school

Respected sir,

With due respect, I am writing this letter to inform you that my daughter got admitted in your school last month and today we have received his admission letter and school card. The name printed on the admission letter and the school card is “Hannah Shawn” whereas the correct name of my daughter is “Hannah Sean” , kindly make the corrections and send us the new admission letter and the school card. I shall be really thankful to you. Please find attached birth certificate of my daughter. Thank you.

Yours sincerely,

Mrs. Samantha Sean

Request Letter for Change of Name in School Records

 To the Admin Staff,

Dear Sir/Madam,

With due respect, I sent this letter to request for changing the name of my daughter, Fatima Aamir, who studies in Grade 8th. Her name has been changed recently on the Birth Certificate and to avoid any confusion in the future, I wrote this email as soon as possible.

Furthermore, my daughter is a very active student who is not only good in academics but also participates in a lot of extracurricular activities. All the certificates of participation will help her to build a strong profile in the future when she has to apply to universities so I request you to also give her new updated certificates of the recent events in which she participated. If this is not possible then a letter would be fine too stating that the name of your student was changed as per on request of her father. I don’t want to miss anything which might affect her in future.

I will send the updated Birth Certificate to the office on Monday as a proof. Kindly assist me with this and you may contact me for further queries. I would be very thankful to you.

Best Regards,

Mehmood Ali

Father of Fatima Aamir

Grade 8

Request Letter for Change of Name in School Records

 Respected Principal,

With all due respect, I am writing this letter to request you to please change my name in the school records. Recently, I had my name changed due to some personal issues and it was a very long process. I had to go through a lot to have my name changed. My name had to be changed on identity card, my passport and my bank accounts and what not. It is my request to please change my name in the school records as well from Anna Mirza to Sabrina Mirza. I will provide you with the further documentation that is required.

I hope you will acknowledge my situation and approve this change as soon as possible. For further inquiries you may contact me at the number provided below.

Best Regards,

Sabrina Mirza

Year 12

Contact: ________