Sample Email to Cancel Appointment

Want to cancel the appointment? How to cancel an appointment politely. Apology letter for cancellation of the meeting. Email of canceling appointment due to emergency or illness.

Email to Cancel Meeting Appointment with the CEO

Dear Madam,

I want to inform you that your meeting appointment has been canceled for tomorrow because our CEO may not be available due to some urgent traveling. You will be informed about the new meeting schedule in the following email according to time and date availability. I hope you understand the critical situation. I am thanking you in advance.

Sincerely yours,

Your Name

Sample Email to Cancel Appointment

To Whom It May Concern

Respect Sir/Madam,
Our scheduled appointment was for today, but due to some emergency/urgent piece of work, I am sorry to notify you that we will have to cancel our scheduled appointment. Again, I am sorry for any inconvenience. I will reschedule our meeting as soon as possible and notify you respectively.

With sincere apologies and best wishes,

Example of Email to Cancel Meeting Appointment

With due respect, Miss Linda, I hope you are doing well in health. I’m sending you this email to inform you about canceling your appointment to meet with Sir John Neil, as he has to go out of the country for some important project work. I know it’s a bit odd to cancel it on the very last day, but we have to do it.

We will tell you the next date of the appointment soon.


Team Tran cure (company’s name)

Sample Email to Cancel Appointment

Dear Madam/Sir,

Last week, I called you to arrange my meeting with the visa counselor at RMT Enterprise. You set the appointment for (Date) at 11 AM PST.

Unfortunately, I will not be able to attend the meeting due to the sudden death of a very close relative of mine. I am in my village and won’t be back until next week. I am sorry to inform you this you on such short notice. Also, I request you to please shift the appointment to some other day. I will surely be back by (Date), and as you know, deadlines for applications are near, so kindly set an appointment as early as possible. I will be looking forward to your response.

Best Regards;

Fatima Aamir

Short Email to Cancel  Meeting Appointment

To: Dynamic Life Clinic

I am writing about my scheduled appointment with Dr. Scott on (date). Unfortunately, due to personal reasons, I wish to cancel this appointment.

I will be sending an email in a few days regarding rescheduling for a later date.

Adam Kane

Sample Email to Cancel Appointment

Dear Sir,

I am writing to request you to please cancel my appointment with the HR Director scheduled for 15th November, (Date). I am taking a leave due to my father’s illness and will not be attending the office for at least a week. I have sent the director an email informing him about the situation, but please do inform him from your side.

I hope you will acknowledge my situation and cancel the appointment.

Best Regards,

Bilal Ali, HR Employee

Author: David Beckham

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