Show Cause Notice Sample for Employees

Sample show cause notice to employee due to mismanagement, commission, wrong report, miss commitment, etc.

Sample Show Cause Notice for Employees:

[Company Name and Logo]

Show Cause Notice

To: [Employee Name] Department: [Department Name] Date: [Date]

Subject: Show Cause Notice

Dear [Employee Name],

It has come to our attention that you have been displaying behavior that is not in line with the policies and values of our company. We take such matters seriously, and as a responsible employer, we are obligated to investigate the matter thoroughly and take appropriate actions.

We would like to bring to your attention the following instances of your behavior:

[List the instances of the employee’s behavior that is the cause of concern.]

These instances of your behavior are in violation of our company policies and standards of conduct. We would like to give you an opportunity to provide an explanation for your actions and provide us with reasons why disciplinary action should not be taken against you.

You are hereby given a Show Cause Notice, and you are required to submit a written explanation for your behavior within [number of days] days from the date of this notice. If you fail to provide an explanation within the given time, we will be forced to take disciplinary action, which may include termination of your employment.

Please note that your response will be taken into consideration, and the company reserves the right to take appropriate action based on your explanation.

We hope that you understand the seriousness of the matter and respond to this notice promptly.


[Name of the Authorized Person] [Position in the Company] [Company Name and Logo]

Show Cause Notice Sample Letter

To: Mr. John
Manager Purchase
New York

Ref: Sound System: M/s Global Invoice GT/RS/16/209 dated 14-04-18

Please explain why action should not be taken against you for the issuance of a bill to Ms. Blobal Tech on account of the purchase of a sound system which was faulty. Please give a para-wise reply.

  1. Why, and equipment inspection not done?
  2. When the equipment was rejected why it was not picked up by the company?
  3. Why it was told on inquiry that payment has already been made?
  4. Why the payment bill was made against all SOPs with your signatures & under whose instruction?
  5. Why Head of the I.T. Committee not informed of all the progress on the inquiry?
  6. Why a copy was not submitted to the president’s office?

Please submit your response in writing within 48 hours.


Chief Executive Officer

Show Cause Notice Format for Misconduct

Dear Ahmed Khan,

On behalf of the HR department of our company, this is to notify you that you are requested to appear before the board of directors on Saturday (Date). You have to explain your interview on a local news channel in which you alleged that massive corruption culture in the organization. you also labeled serious allegations on the top leadership of the company. It’s better if you bring any proof, or documented evidence in this regard.


Assist Manager HR

Author: David Beckham

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