Leave Application For Hostel Students


Following letter can be use by hostilities who wants to apply for leave for a few days due to wedding of a relative, or close friend to the warden of the hostel, or any holiday coming.

Request Letter To Hostel Warden To Leave


The Warden, Sunshine Hostels

Respected Madam,

With all my due respect, I am writing this letter to inform you about the wedding ceremony of my friend. She lives in the same city, and due to the consecutive dates of events I will stay at her place.

I have also informed my family, and have taken their permission. You can also call them for the confirmation. Please mark my leaves from 6th of June to 9th of June. I shall be really thankful to you for this act of favor. Thank you.

Yours sincerely,

Samantha jack

Leave Application for Hostel Students

Respected Principal,

With all due respect, I am writing this letter with a sincere request to please allow my roommates, and me, a leave for one week. We are participating in a Science Fair that is taking place in Islamabad, and have been selected for the second round of judgment. It is important for us to be there so that we can work on our project, and make it into the third round as well. My roommates, and I have been working rigorously on this project for the past few months, and are very determined about it. I hope you will grant us a one week leave so that we can fully focus on our science project.

We will be anxiously waiting for you reply.

Best Regards,

Bilal Ali


Complaint letter Against Irresponsible Roommate


Format of sending a complaint to your headmaster, warden, supervisor about your roommate who has been proving to be a real headache to you. He/She is not acting his/her age, and making a mess for you.

Complaint Letter against roommate

To the Accommodation Office

Dear Sir/Madam,

I am writing this letter of complaint regarding my roommate who is a source of great disturbance. The new academic year has begun, and the college’s demanding academic schedule is already taking up most of time. I come back to my dorm around the evening with the hope that I will be able to relax for sometime although my roommate makes that impossible. She always has loud music on, and is inviting her friends over, no matter what the time. I have tried talking to her numerous times to quiet down because I am studying, working on assignments, or sleeping but she pays no heed to my requests. She does not help in cleaning the dorm room, and makes most of the mess. She does not have a job so she does not get her own groceries, and instead finishes all the food that I buy.

I request you to please arrange me a new roommate, and if that is not possible, please arrange a new room for me. I will be very grateful for your co operation.

Best Regards,

Fatima Waqas


Complaint Letter Against Roommate

Respected Madam,

I sent this letter to file a complaint regarding my roommate.  From the beginning of the semester, we have not been getting along due to his style of living. He invites friends to our dorm even after midnight which disturbs my sleeping routine. In addition to this, he is also very noisy which makes it inconvenient for me to complete my tasks. I have always ignored his selfish ways, and kept to myself but as you know that midterms are approaching, so everyone has to prepare for the exams. However, the problem is that whenever I am studying, he plays music on loud volume. Furthermore, when I tell him to tone down on the noise level, he replies sarcastically, and increase the volume.

I request you to please change my roommate because I cannot risk getting a lower score in my exam due to these sorts of disturbances. You may contact me for any further questions. Thank you.

Best Regards,

Ali Noor

Room___, Building_____


Complaint Letter against Roommate

To: Hostel Warden
Hostel No. 14, Collingwood, Ontario, Canada

I am writing to complain about my current roommate in Room 35. He is constantly making noise, inviting friends over, and partying, among other nuisances. It is detrimental to me, and it is increasingly difficult for me to study. I have requested multiple times for him to stop this behavior, but he does not listen.

Therefore, I politely request that you allow me to change rooms, or get a new roommate. Please get back to me as soon as possible.

Many thanks,

Scott Brown
Hostel No. 14, Collingwood, Ontario, Canada

Application to Deduct Hostel Fees from College Fees


Application for deduction of hostel fees which the college has added in my annual fees by mistake. Hostel fee is added in College fee mistakenly.

Application for Correction in College Fees

Dear Great Yarmouth College principle,

I am writing to you because I would like to submit an application for deduction of hostel fees that you have added into my annual fees.  As you know I have to pay the college my tuition fee annually. I have recently had a letter delivered to me with all of the cost I have to pay by the end of next month. I am shocked at the fees as normally they are lower, and when I saw why it is more, and usual I know why.

You have added my hostel fees, By mistake. I don’t know why they have been added but I hope that it was by mistake, and that you can fix it before I have to pay. I hope that you can sort this out, and I look forward to hearing back your reply.

Yours sincerely,

Miss. Abigail Rosaline

Application to Deduct Hostel Fees from College Fees

To the respected principal, Scott Williams of Wagner College:

We, the students of Wagner College, have collectively written this letter over a grievance we have been facing at Wagner College.

Firstly, we are very grateful to attend this college, and we are fortunate to have the greatest teachers, and facilities in the district. Wagner College is an excellent institution, and we could not be more proud of our institution.

The grievance that we are writing about is that we have noticed that hostel fees are a requirement to pay for all students, regardless of whether they are living in a hostel, or not. Respectfully, we do not think this is fair. We are students with limited budgets, and we should not be required to pay for a facility that we have no part of. We pay a large amount of college fees per year, and many of us are living within the city. This is a major inconvenience for the students who live within the city, and do not require a hostel.

We believe that the students that live in hostels should be required to pay this fee, and not students that already live in the city. Besides this, we have no other issues.

We are very proud students of this college, and we only complain of grievances in order to create a better environment for everyone who is not only currently attending, but for students who will attend in the future as well.

We believe this is a fair complaint, and we hope that you will deduct the hostel fees from our overall college fees for students that do not live in hostels.


Students of Wagner College

Application to Deduct Hostel Fees from College Fees

 Dear Sir/Madam,

I had been living in the college hostel from the start of year but moved out last month. I sent the email to inform the administration about it which was acknowledged.

Yesterday, I received fee notification, and the hostel fee was still added in the college fee. I think there is some sort of misunderstanding. I request to you please look into the issue, and generate the corrected fee circular. I have attached letter of approval for leaving the hostel, and my fee circular so you may confirm the information provided above. You may contact me for further clarification.I would be very grateful to you if you solve this issue of mine before fee submission due date.

Best Regards;

Fatima Aamir

Year 1

Contact ______

Application to Deduct Hostel Fees from College Fees

Respected Principal,

I hope you are doing well. I am writing this letter to you with a sincere request to please deduct the hostel fees from my college fees. As you know, that the college tuition fee is already very expensive, and the hostel fee only adds to my expenses. I support myself through a part time job, and pay the tuition fee, and my father pays for my hostel fee. However, my father has fell very ill, and his business is not doing well either. There is no one back home who can take care of the business, and our family’s financial instability has hit its peak. It is my humble request to please provide an exception for me, and ease my burden.

I hope you will acknowledge my situation, and deduct my hostel fees.

Best Regards,

Bilal Ali

Year 11

Write a Letter to Your Mother Why You Dislike Hostel Life


Letter to mother telling her why you dislike hostel life. Letter to your mother discuss the problem of hostel life. Write a letter to your mother telling her that you dislike the life of a border. Write a letter to your mother describing your life, and activities in the hostel. Write a letter to your mother telling her about your hostel life.

Letter to Mother about Hostel Life

Dear mother,

I am writing to you because I would like to discuss with you my living situation. At the moment I am living in a hostel moving from one place to the next. I absolutely hate this life. I have no privacy, and no safe place to keep my things as I have no room my belongings keep getting stolen, and I don’t have much as it is.

With this in mind it is very difficult to go out looking for a job, and when I get a chance I have no good clothes to work in. I am telling you this because you can help. I’m not asking for money I would never but I’m asking for my old room back it will give me safety for me at night, and for my things so that I can go out looking for a good job.

If you do this for me when I get a job I will start to pay rent. You will give me the chance to get started. Please this is not the life for me.

Love you mum’

You loving daughter

Letter to Your Mother Why You Dislike Hostel Life

Dear Mom,

Hope you are doing well in strength. I’m good too. I’m writing this letter to you so that I can inform you about the hostel life. I know this is just for some years but really mom it is very difficult to live in hostel as the cook cooks tasteless food, and the warden here always shouting on girls in the hostel. She didn’t even allow us to go outside the hostel. There are so many restrictions here.

Take care,
Love you,
See you soon.

Yours truly,

Anna Paul

Thank You for Returning Hostel Advance


This letter is to express thanks to department for returning my hostel advance. I had deposited the advance of hostel as security at the beginning of my stay. I had recently received the amount back. I had a wonderful stay at your hostel. I appreciate your relation, and conduct with the students.

Thanks Letter for Returning Hostel Advance

The Hostel Manager,
XYZ Hostel.

Dear Sir,
I am writing this letter just to thank you, I hope you remember me. I am the student who stayed in your hostel for three days, and upon finding a hostel near the school demanded you for a refund of the advance payment, and you happily agreed on giving it back.
Thank you for your politeness, and for letting me stays at your place.

Just wanted to make sure that you know how I really appreciate what you did for me. It helped me a lot.

Best Regards,

Thank You Letter for Returning Hostel Advance

Dear hostel manager,

I am writing to you because I would like to thank you for all your help, and for returning my hostel advance. I know that you don’t usually allow this, and that we all know the risk of paying in advance but due to my circumstances you managed to help me get it back. I’m not the type of person who would scam someone so I would like to thank you for your trust in me. I was planning on staying the full month so I decided to pay it all.

I could not have predicted what would happen after one week as I was expecting the whole process to take longer. So I would like to thank you again for everything that you have done for me. I hope that you stay safe.

Kind regards,

Miss Susan Longer

Thank You for Returning Hostel Advance

Respected Madam,

Hope you are doing well. I’m writing this letter so that I can thank you for returning back my hostel advance as I’ve given to you. And I’ve received that today.

Thanks a lot.


Application to Cancel Hostel Booking


I want to cancel the hostel booking, and request to please refund the money from hostel warden.

Cancel Hostel Booking With Refund

Dear Sir/Madam,

I am writing to you because I have a hostel booking with you, and due to unforeseen circumstances I need to cancel. Is it possible to get a full refund as I would not need the room now?

Kind regards,

Xxx xxx

Application to Cancel Hostel Booking

Dear hostel manager,

I am writing to you because I have booked a room with you, and I would like to cancel it. This is because when I did the booking I didn’t have any good relationship with my family to ask them if I could stay with them for a week. However after much talking my relationship with my sister has been fixed. This means that I can stay with her while I am in the city.

I would like to have my deposit that I made on the room back. I am very sorry for the inconvenience.  I will be by the hostel sometime in the next few days to pick up my money.

Yours sincerely,

Mr. Raymond King

Application to Cancel Hostel Booking

Dear Sir,

This is to inform you that I have booked a room in your hostel, but now I want to cancel the booking as I have found a hostel near to my work place. So sorry for that, Hope you don’t mind.


Alan Mic

Application for Leaving Hostel Permanently, or for The Time Being


Sample application letter to request the hostel warden to leave the hostel permanently with clearance of dues. We provided applications to leave the hostel permanently or temporarily. You can write your own by using our templates.

Application for Leave Hostel and Refund of Security

Dear Hostel Wardon,

I want to notify you That I have completed my studies. And I don’t have to stay in a hostel anymore. Therefore, I request you to return my deposited security. I will be thankful to you.

Sincerely Yours,

Your Name

Leave Hostel After Completing Studies/Degree/Diploma

Dear Sir,

I, (Name), have completed my studies; now I want to move to another place for employment purposes. Therefore, I request you to please clear my hostel and mess dues and refund my security deposit as soon as possible. I hope you will oblige my request.


(Your Name)

Notice Letter For Vacating Company Residence/Hostel with Job Ends

Dear Sir or Madam,

I am writing to notify you that I am leaving company residence/hostel from (Date) because I resigned with a notice. Thank you very much for providing a great living environment. I really appreciate your food and cleanliness services. Please clear my dues, utilities, food bills asap, and issue my clearance letter.

Sincerely Yours,

(Your Name)

Hostel Leaving Permanently Application Letter to Principal

Dear Sir,

I (Your Name) writing to inform you that my degree is completed from college, and now I am moving back to my home town/home country/home city permanently.

I request you to please refund my hostel security deposit (amount). My clearance form duly signed by all the concerned is attached. I hope you will oblige my request as soon as possible.

Sincerely Yours,

(Your Name)

Request Letter to The Warden for Vacating Hostel, and Need Dues Clearance

The Head Accommodations, KVC Hostels

Nagyar, India

Sir, my name is Jayandar Singh, and I have been living at your hostel in Tarag Colony for the past 4 months. I am fully pleased with all of your hostel’s services, and I have never had any issue with any of the staff. The hostel is in the perfect location and has all the necessities and luxuries that one needs. My parents have been living abroad for the last 6 years, but now they are shifting back to India, so basically, I am supposed to shift back to my house. Kindly accept this letter as my notice for leaving the hostel permanently. I am despondent that I will be leaving all of my friends and the kind hostel staff who made my stay here feels like home. I will remember you in prayers and will surely recommend everyone to stay at your hostel if needed. Thank you.

Jayandar Singh

Room #

Sample Application for Leaving Hostel, and Dues Clearance

To, The warden, Girls Hostel,

Dear madam,

With due respect, I stated that I am a student, and my family has shifted to Lahore from Islamabad, and now I am planning to move to my house in Lahore. It’s been a great time at your hostel, but now I have to move as my family is also insisting on me. So I shall be really thankful if you clear all my dues and give me written permission to leave.

Yours obediently

Maira Khan

Example Application for Leaving Hostel Permanently

To, The Administrator,

Scholars University,

Dear Sir,

This is to notify you that I have been studying here for the last couple of years, and currently, I’m a student of M.Com final year.

As I belonged to another city so, from the beginning, I availed the hostel facility provided by the institution. However, my family has just recently shifted to the same city, so there is no more requirement of the hostel for me at the moment.

As I have already paid the dues for the full year just a few months back, I would like to request a refund of the remaining amount per the institution’s refund policy.

It was a pleasant stay in the hostel, and your office has been very cooperative and caring throughout.

Yours Sincerely,

Nadeem, Room #00

Request Letter To Leave Boarding Facility Permanently Due To Health Issues & Unhygienic Food

Dear Sir or Madam,

I am writing to inform you that I will leave the school boarding facility next month. It is just because of very unhygienic and tasteless food. I am suffering from food poisoning, and my health is becoming low day by day. My parents want me to change my boarding outside due to this issue. Improve the quality of food; otherwise, no one will be going to stay in your hostel.

Take this thing positive, and improve the quality.


(Your Name & Room #00)

Rooms Booking Application Sample


Application for Hostel/Hotel Guest Rooms booking for the coaches, teams, and students of other universities. You can use this letter for meeting room booking, conference room booking for company, or office guests as well.

Letter for Booking a Hotel Room

Hospitality Inn,
Mall Road, Lahore

Dear Manager,

With respect, I want to request you to arrange a room for me for three days . I have a very important official meeting to attend, and I do not expect any delay, or negligence in it from you as you are managing a very reputable hotel.

I shall be very thankful to you.

Your Customer,
Jeremy Bentham

Room Booking Application

Principal/Hostel Wardon

Subject: Guest Rooms Booking for teams from other university

Dear Sir,

It is to be stated that for the upcoming sports event in college, we need more places for accommodation.

In total, more than 9 colleges are have participated in different sports such as volleyball, basketball, cricket, badminton, tennis, dodge the ball etc. Therefore plenty of space for accommodation is required for students, and their teachers’ who will accompany them. Since we have no rooms available in our hostels, we need to arrange a guestroom that is nearby our university. For that we need a letter of your permission. We will also have to take care of their security as the host school.

We would be grateful if you take this issue in your consideration.


Sports Coordinator

Rooms Booking Application Sample

Application for Hostel Room

Respected Principal,

I am writing this letter with a sincere request to provide me with accommodation in one of the hostel rooms. Since it is summer break, and everyone has gone to their homes to visit their families, most of the hostel rooms are empty. I will be staying on campus during summer break, and require accommodation immediately. I would arrange myself a hotel room but living there for two months will be very expensive, and I cannot afford such an amount. My old hostel room is now empty since we will be moving into different rooms once the new semester begins after summer break. However, in the mean time I request you to please assist me, and arrange a hostel room for me

I will be very grateful for your co operation. For further details you may contact me at the number given below.

Best Regards

Bilal Ali