Letter of Invitation for Sports Event Template


Sample letter of invitation for sports day in school, college, university, or company to guests, teachers, students, representatives, teams, etc. You can change the letters as per your needs, and if need a new one just let us know in the comments.

Invitation Letter for Sports Day in School, College, or University

Dear Ms. Beenish,

Our school organizing Annual Sports Day in winter vocations this year. This event will involve almost all the students according to their interests. The event will include 20 different games, a Bake sale, Music Competition, and much more for entertainment.

I would like to invite you to this great Annual Sports Day event, and request you to please charm the event with your presence. I will be thankful to you.

Thanking you,

Manager Resource Development

Invitation for Sports Event

Dear Nick,

This letter is to invite you to our annual sports event. Our annual sports event had been scheduled for the 11th of the next month. It would be an honor for our institute to have such a great personality like you as our guest for this event. It would also increase the motivation of the students. This event would be held within the institute premises from 11 am to 5 pm. Please give us a chance to thank you for your presence at this event.

Best Wishes,


Sample Invitation Letter for Sports Event

Dear Madam,

We “a group of volunteers” organizing a sports event to raise funds for flood affectees in Pakistan. The sad news is minimum of five Million people seriously affected, and the poor from those lost almost everything. Now even they don’t have any support from the local, and national governments at all.

We “Group of Volunteers” planned to visit the affected area personally, and help the needy. Rather we go with our small contribution we decide to invite generous people to participate in this cause, and planned a fundraising sports event. The event will take place a John Stadium in London, and expected donor participants are more than thirty thousand. The would include Cricket, Football, Basketball, Tennis, and Badminton in between sports clubs across the UK.

It would be an honor for us, and the flood affectees if you grace the event with your presence as a guest. All the details of the event, and speakers are attached. Our team will not only raise funds but keep auditing its spendings, and a final report of relief work will be sent to all the guests, and participants.

Looking for your response



London College of Business Administration

Letter of Invitation to Guest in Sports Day

Invitation letter for football competition

The principal, National grammar school, NY

Respected sir,

We would like to invite you to the annual football competition being held at our school to participate in it. We believe that your school football team is very good at the game, and it would be our pleasure if your team come, and have a match with our school team. Such activities are important as they build a healthy relationship between the institutes. We will be looking forward to your arrival. Please find attached the document having a date, time, and venue. Thanks


Principal, Lawrence College

Thanks Letter to Chief Guest, and Guest of Honor


Sample thanks letter for Chief Guest, and guest of honor after the ceremony for thanking the guest. Download the letter sample for guest, and change as per your needs.

Chief Guest Thank You Letter

To_Chief Guest Name_

Subject: Thanks Letter to Chief Guest, and Guest of Honor for Attending Ceremony

Dear Sir/Madam,

This is to thank you for sparing time for the opening ceremony of our  training program ‘Skills for job’ for the youth. Your kind presence in the program encouraged us a lot, and made us more confident in our struggle. It was a great pleasure to host you at our organization as the Chief Guest/Guest of Honour.

I appreciate your interest in the well-being of the Youth. Your suggestions have provided us a guideline to proceed more precisely for the betterment of this noble cause. We hope that this kindness, and cooperation will remain continue in the future.

With warm regards,


Manager Communication

Thanks Letter to Chief Guest, and Guest of Honor

Thanks Letter for Guest of Honour

To_Chief Guest Name_________

Subject: Thanks Letter to Chief Guest for Sponsorship

Dear Sir,

Thank you very much for your visit of [place], and Sponsorship of Rs. 72,000/- for one year. As per our discussion I am sending the images of [venue]. Soon you will receive the official slip of your sponsorship cheque at your mailing address.

Best Regards,

Signatory Authority

Thanks Letter to Guest of Honor

Chief Guest/ guest of honor

Dear Sir,

We want to thank you for honoring us with your presence. It was a wonderful experience to have you as your presence added to the charm of the event.

An honorary is attached to this letter. We are looking forward to invite you again.

Thank you very much again.



Thank You Letter for Chief Guest


Mr. John Kane, Chairperson, Nexon Inc.

Respected sir,

With all our due respect, we would like to thank you for your presence at the inauguration ceremony of our software house, and for delivering such an inspiring speech, and for giving motivation to our employees. We really appreciate you taking out time for us from your busy schedule. It’s always been our pleasure to have you with us, and we look forward to see you again for the upcoming workshop.

Yours sincerely,

General Manager,

Nyc Inc.

Acceptance of Invitation Letter Sample Format


Sample invitation acceptance letter as chief guest, guest of honor, or as individual participant. You can use this letter for accepting any party/ceremony invitation like opening ceremony, closing ceremony, annual day, conference, or any other event of your choice.

Invitation Acceptance Format 1



Subject: Confirmation of Visit, and Participation

Dear Anderson,

Referring your letter of invitation for Product Launching Ceremony. We are grateful for endorsing our programme to visit your Product Launching Ceremony.

It is hereby confirmed that our executives will visit Unilever USA Pvt. Ltd. on Friday, 12-Apr-2013 at about 09:00 – 09:30 a.m.

Looking forward to see you on Friday.

Best Regards
Industrial Relations Manager

Invitation Accepting Letter Sample for Event, or Attending Program

Invitation Accepting Letter 2

Dear Ms. Hira Jilani,

We appreciate your initiative of internship program for students of LUMS. AH Foundation is already receiving interns from LUMS. We will warmly welcome internees from ASP-LUMS, and our representatives from our marketing department will attend the job fair to introduce AH Foundation to young students of LUMS.

Our staff members have attended many training programs of ASP-LUMS. We would like to send our staff members, Mrs. Mamoona & Ms. Javeria for further training.

With Regards,

Mahmood Ahmad

Hon. CEO


Confirmation of Visit, and Participation

Accepting Invitation Format 3



Subject: Accepting Invitation Letter Sample

Dear Sir/Madam,

Thank you very much for inviting me as chief guest in Annual Sports Ceremony at Faisal Sports Club. It is an honor for me to attend the ceremony as per the program schedule attached to your invitation letter. I will assure my presence.

Best Regards,

Name & Signature

Acceptance of Invitation Letter Sample

Acceptance of Invitation Letter

The principal

Dear Sir,

It is a great pleasure to accept your invitation on your prize distribution ceremony. I have always respected your efforts to enhance the skills, and development of students. It will be an honor for me as well to hand over the prizes, and certificates to qualifying students.

I have a free schedule during the event. Therefore I will ensure my presence.


Bruce William

How to Write a Letter to Invite Chief Guest


Letter for chief guest. The simplest method for writing a letter for the chief guest or guest of honor is to follow these steps. Here are the following steps to write a letter to the chief guest.

Sample Letter to Invite Chief Guest

Mr. Faraday Brown
Florida, USA

I have to inform you about the mega event that our university is hosting with due respect. We are proud to be the university with the highest number of graduates working at your company. As you know, along with studies, students need to see and learn from a living inspiration. It is motivating for them, but it also helps them realize where hard work would take them.

For this purpose, we are hosting an innovation seminar that would give the students a chance to show their talent and knowledge. Therefore, we would like to have you as the chief guest because you have achieved so much with your learning power and the fact that you graduated from this prestigious university.

Kindly accept this letter as an invitation to the seminar. We have attached the invitation card with it as well, which concludes all the required information. Thank you for your kind attitude.

Mr. David Arthur
Dean, Aerotech University
Florida, USA

How to Write a Letter to Invite Chief Guest

  1. In first paragraph of letter to chief guest you must explain your relation with the chief guest, or explain why you are interested to call him as chief guest. like “I am grateful for your meeting with me at Annual conference of business college”.
  2. In second paragraph you must explain the event in which you want to call the chief guest.
  3. In third paragraph you must directly invite the chief guest, and explain the objectives for calling him as chief guest. Also explain the tasks you asked to do by chief guest like “certificate distribution” etc. In last sentence you must be thankful for your chief guest, and show your high desire that you want him as chief guest.
  4. At the end just pay thanks, and Regard.

Dinner Invitation Card Text Format for Chief Guest


Dinner Invitation Card Text Format for Chief Guest, Guest of Honor, or guests. You can print the below invitation text on any card or paper of your choice.

Invitation Letter for Dinner

Dear Albert,

I hope you are doing well. This letter informs you that I have arranged a dinner for all the neighbors, family, and friends on (Date) at 7 pm, and you are also invited. Therefore, I will expect you to reach on time so that we can have quality time together and enjoy all the courses of the meal.

I have actually arranged a 16-course meal, and I hope to see you that day. So I shall be thrilled.


Fundraising Dinner Invitation Card

To Encourage and Facilitate Special Students of AH Foundation

We request the pleasure of your company


Fundraising Dinner for Special Children

Chief Guest

Governer Punjab: Chaudhry Muhammad Server

On (Date) at 7:30 PM In Royal Hall,

Venue Pearl Continental Hotel, Lahore

Invitation Letter to Chief Guest at Office

Writing on behalf of the B and R company, I am Mr. Raza Mir, pleased to inform you that the company has organized a dinner to welcome the newly hired staff members. The venue will be at the Meeting hall of the company on, (Date). You and your spouse are invited wholeheartedly to appear as chief guests. We look forward to your availability as well as positive confirmation of our invitation to this special function.

Thank you

Raza Mir
Manager Corporate Communication

Above is the sample dinner invitation car, and you can learn how to write dinner invitations to guests for any program.

Dinner Invitation Email Sample

Mr. Chief Guest (Name),

Subject: Invitation for a Dinner

Good Evening,

It is respectfully stated that I am inviting you for dinner on (Date & Time). We have invited many other guests moreover I would like to invite you as a chief guest of this dinner party. This dinner will be useful for all stakeholders as well as also we can discuss current social problems. I am sure you will enjoy this dinner party.

Your presence will be a great appreciation for us.

Many Thanks
Company Name

Invitation Letter to Chief Guest for Annual Prize Distribution Ceremony


Want to write an invitation letter to a chief guest? Invitation letter for the prize-giving ceremony to employees, staff, winners, toppers, best performance, best performers, course completion, or internship completion. Using the sample below, you can write your own invitation letter to invite a chief guest for prize distribution in any event.

Invitation Letter to Chief Guest for Prize Distribution and Annual Function

Respected Sir.

We would like to invite you to be the Chief Guest at the Prize Distribution Program for (mention the purpose of prize distribution) at (mention the venue and address here). We would also like you to make a short speech for the motivation of the program audience. Complete program schedule & other details are also attached to this email. We look forward to hearing from you. We hope you will not disappoint us.

Sincerely Yours,

Your Name
Your Designation

Invitation Letter to Chief Guest for Prize Distribution

Date: _____

Subject: Invitation Letter for Prize Distribution Ceremony

Dear Sir,

We from the [company] would like to cordially invite you to the annual prize distribution ceremony for the volunteers and candidates of the summer internship program as the Chief Guest.

Our volunteers have worked endlessly and tirelessly with the children and are very much deserving of the prizes and certificates that they are to receive. We from the “AH Foundation” and our faculty have tried our very best to make the summer internship program a refreshing and fruitful experience for both the volunteers and the children.

It would be a great honor to consider attending the prize distribution ceremony as the chief guest and hand out the certificates and prizes to the volunteers and candidates. We from the “Organization Name” would be in your gratitude if you are to accept this offer. We humbly remain in your service if you require any information or assistance at all.

Yours sincerely,


Invitation Letter to Chief Guest for Inauguration


Sample Invitation letter to chief guest for the inauguration ceremony. You can customize this letter as per your needs by changing the underlined words. In the first paragraph, you must introduce your business, organization, school, university, or whatever you send the invitation letter from.

New School Inauguration Invitation to Chief Guest

Mr. Danial
Education Minister

Subject: Invitation as a chief guest at a new school’s inauguration

Dear Sir,

We humbly invite you as our esteemed chief guest at the inaugural ceremony of Unique School on 1st September, at 10:00 am. We initially started from a coaching academy to facilitate the students. After continuously delivering successful results, we expanded our services to 4 different areas in the city. Assessing the outgrowing needs for education, we decided on setting up a proper school for students where they’ll be provided with high-quality education standards, and learn in a competitive, and challenging environment.

Your graceful presence at the inaugural ceremony as the education minister will be a source of inspiration for the youth. Kindly accept our invitation.
Looking forward to your kind response.


Invitation Letter to Chief Guest for Inauguration

Minahil Qasim
Director FT Group

Subject: Invitation as Chief Guest for Inauguration

Dear Sir,

We gratefully appreciate your regular support to AH Foundation during past years. AH Foundation, a project of SemiOffice Corp, came into existence in 1990, Lahore. It has now successfully blossomed into the state-of-the-art AH Foundation for Education, serving more than 800 children with intellectual impairment, Cerebral Palsy, Autism, and visual impairment. It is now the largest purpose-built institute of its kind in Pakistan, serving the most neglected segment of the community. We provide education, vocational training, rehabilitation, physiotherapy, hydrotherapy sensory integration, and speech therapy of international standards through our two campuses located in Model Town & Defence.

Opening of Training Program

To serve a larger number of special children, we promote the concept of inclusive education in Pakistan. As the first step to achieve this goal, we started training regular school teachers in “Inclusive Education” with assistance from Lafarge Pakistan.

Now we are starting similar training with the assistance from Bhandara Foundation. It is indeed a great pleasure to invite you as Chief Guest for the Inauguration/Opening/Closing of Ceremony of Inclusive Training Program at Model Town Campus. Your presence will be a source of encouragement for Participants, and Staff, and management of AH Foundation.

Looking for your favorable response

Yours Faithfully,

Event Manager
AH Foundation

Invitation Letter to a Guest of Honor for Inauguration

Mr. Francis Bacon,
Magistrate, First Class, London

Dear Sir,

Thank you for the donation you have sent to complete the construction works of our school in London.

Sir, with your favor, and help, we have completed all mandatory tasks, and now the inauguration of our school will be held on the 15th of next month. This ceremony would be vapid in the absence of our well-wisher, and the most respectable person in a contemporary society whose intentions are always to help humanity.

In brief, I would like to invite you, sir, one of the greatest Philanthropists of the modern age, to the inauguration ceremony of our school on 15th June.

Your arrival would be an honor for us. It would certainly enhance our morale, and passion for enlightening our children with the power of knowledge.

Principal, Unique Schools

Opening Ceremony Program Schedule for Chief Guest


Sample Opening Ceremony Program Schedule for the chief guest of the program. Anyone can use the opening Ceremony Program Schedule for guests, participants, clients, and customers.  The complete schedule is attached in an MS Word file. You can customize it according to your requirements.



Opening Ceremony

“Program Name/ Ceremony“

19th December (Date), Time 9:00 AM


Address, and Tel Numbers

Chief Guest:                        Guest Name

Chief Executive

Company Name

8:30 am                Registration of Participants

8:50 am                Participants to be seated

9:00 am                Arrival of the Chief Guest & Presentation of Bouquet by name

9:05 am                Briefing about Projects/Ceremony

9:15 am                Visit to the Facilities

9:40 am                TILAWAT

9:45 am                Welcome address by Chief Executive Officer/Chairman
9:50 am                Inauguration of Course by Chief Guest

Guest Name

9:55 am                  Vote of thanks by:




10:00 am               Refreshments

10:15 am                Departure of Chief Guest

Download Inauguration Ceremony Program Schedule for Chief Guest

Sample Invitation Letter to Chief Guest


Want to write an invitation to a chief guest? Sample Invitation Letter to Chief Guest for sports, annual functions, foundation day, prize distribution etc available for free download. You can customize this letter for school, company, office, production unit, shop, shopping center, office, or factory.

Invitation Letter to Chief Guest for Function like Sports, Foundation Day, Annual Function etc

Dear Sir,

We are honored and wish to invite you as our chief guest for (ceremony name) that will take place at (name of venue) on (time and date). It will be a privilege to have you at the event. We hope that you will honor us with your presence. We are expecting your timely confirmation and talking if there are any queries or questions. Looking forward to your confirmation and arrival to honor the event.


Your Name

Invitation Letter to Chief Guest for Opening Ceremony

Dear Sir,

AH Foundation, dedicated to caring, welfare education, and rehabilitation of special children for the last 7 years.

To serve a larger number of special children, we promote the concept of inclusive education in Pakistan. As the first step to achieve this goal, we started training regular school teachers in “Inclusive Education” with assistance from Pakistan Poverty Alleviation Fund (NRSP, SRSP, ERRA), and we trained 200 teachers during (Date)-(Date).

Now we are starting similar training with assistance from USAID through National Rural Support Program (NRSP). 2nd Course will be from (Date). You are requested to grace the Opening Ceremony as Chief Guest kindly.
Date, Time:

Your presence will be a source of encouragement for the participants & staff of AH Foundation. Program of the event enclosed.

Sincerely Yours,
Your Name

Chief Guest Invitation Letter

Dear Ms. Anushka,

As you know, the Abdul Haq Foundation is serving the noble cause of Special Children in Pakistan for the last thirty years.

Abdul Haq Foundation also holds Summer Internship Program in July every year for the last twelve years. A & O-level students of elite schools of Lahore, students of various colleges & universities participate in the program. This program provides an opportunity for regular students to learn about the strengths & weaknesses of children. This year due to Summar Vocation, we started the program on 23rd June. Closing and Certificates Distribution Ceremony will be held on (Date) (a program of the ceremony enclosed)
It will be an honor for the Abdul Haq Foundation and a great source of encouragement for students & internees if you could kindly grace the occasion with your kind appearance.

With regards,
Dr. Amjad Hussain

Sample Invitation Letter to Guest

Dear Mr./Mrs. Jackson

I am writing to invite you to come to my home for a big dinner party. This is to celebrate the biggest deal in our company. As you have a major part to play in securing this, it would be my pleasure for you to be our guest of honor. First, there will talk amongst ourselves, and then dinner, and entertainment.

(Date and Time). I hope you would consider, and get back to me soon.


Your Name