Want to invite guests to your hotel? We are giving you sample letters of invitations for business clients, individuals, companies, and the corporate sector.
Invitation Letter to Corporate Clients from Hotel
Hope this letter finds you well !!
(Hotel Name) The hotel is an excellent 4-star boutique hotel at the doorstep (Location). Consisting of 42 well-appointed rooms/suites, restaurants, banquet halls, meetings & boardrooms hotel is all set to cater to the hospitality needs of corporate and individual clients.
The hotel got full renovation with lucrative new additions i.e. spectacular rooftop restaurant with a stunning rooftop view and new inspiring rooms with all the modern equipment and gadgets for a smooth and hassle-free lodging experience.
With the above specs, I assure you that a new and better hospitality experience for you (your guests) at (Hotel Name) Hotel.
Looking forward to your usual cooperation and support.
Best personal regards
Personal Letter to Clients after Shifting Your Job from One Hotel to Other Hotel
I hope this letter finds you well !!
I am pleased to announce that I have joined (Hotel Name) as General Manager.
(Hotel Name) is an excellent 4-star boutique hotel at the (Address of Hotel). Consisting of 42 well-appointed rooms/suites, restaurants, banquet halls, meeting & boardrooms (hotel name) is all set to cater to the hospitality needs of corporate and individual clients.
The hotel got full renovation with lucrative new additions i.e. spectacular rooftop restaurant with a stunning rooftop view and new inspiring rooms with modern equipment and gadgets for a smooth and hassle-free lodging experience.
With the above specs, I assure you of a new and better hospitality experience for you (your guests) at (Hotel Name)
I am looking forward to your usual cooperation and support.
Sample format of thank you note, letter to send to hotel guest for choosing your hotel, and for staying like a gracious guest making it a good experience for themselves, and hotel management as well.
Thank You Letter From Hotel
Our respected guest, on behalf of our hotel ABC would like to thank you for choosing us to stay her on your holiday trip. We really hope that we were able to fulfill all you requests, and requirements made prior to your stay, and that you enjoyed your stay here.
If you, or your family had any complaints, or suggestions regarding our services then please feel free to write us back.
We hope that you would like to come, and stay with us again.
Thank You Letter from Hotel to Guest
I hope you are doing well. I am writing this letter on behalf of the hotel management to thank you for choosing our services. We were delighted to have your company, and we hope that in the near future you will choose our hotel for your stay. I hope we provided you with one of the best hotel experiences, and you are more than satisfied with our service.
Once again thank you for gracing us with you presence.
Thank you letter from hotel to guest
We are very happy that you have chosen us to serve you. We feel very happy to provide our services to you. We tried our best in order to make you feel comfortable like home. We hope that you will be satisfied with our services, and choose us for the next time also.
Want to write a booking confirmation letter from the hotel? Please find below sample formats of letters to customers, clients, and guests who have booked rooms in your hotel to ask if they still intend to stay in the hotel if they do they need to sign a slip accepting all terms and conditions.
Booking Confirmation Letter to Customers of Hotel
Thank you very much for ordering a room reservation at (hotel name). I want to confirm your reservation with the following details:
Room Details: (mention room number, size, and facilities) Services Included: (mention any services if included) Time: (mention the time as per customer requirement) Advance Payment: (mention if the payment is received or need to be paid)
Our staff will receive you very happily on your arrival. You are requested to inform us at least half an hour before you leave for our hotel. I hope you will find us the most desirable hotel and keep using our services in the future too.
Your Name & Designation
Letter from Hotel to Confirm Reservation
Greetings from Pearl Continent Hotel. Yesterday, we received a request from you for the reservation of two rooms in our hotel for the duration of 2 weeks. This letter is to inform you that the rooms have been reserved under the name of Ali Ahmed. The keys to the room will be available at 08:00 in the morning tomorrow so you can pick them from the main reception. In addition to this, I have attached a confirmation slip with this letter which contains all the details so kindly check them, and let me know if any changes are required before the end of the day so they can be corrected.
Feel free to contact me in case of any further queries. Thank you.
Letter from hotel to confirm reservation
I hope this letter finds you in the best of health. Last week you called us to reserve a room in our hotel. We entered the details in our database and will be waiting for your arrival. We just need you to confirm your reservation so that there is no trouble afterward regarding your room reservation. Please do confirm your reservation by calling us at the number provided below. We will be awaiting your presence.
Want to write an apology to your guest? Format of writing an apology letter to guests from the hotel management who are currently under renovation, and making the hotel more luxurious for the guests but it is also causing discomfort to current guests.
Sample Apology Letter to Hotel Guest for Continuing Renovation
Dear respected guest,
As you may have noticed, we here at Lakeview Inn are undergoing renovation in order to accommodate more guests and provide more facilities. This is to give our guests an even greater experience at our hotel.
Due to this construction, there may be some noise at varying times throughout the day. We apologize for this in advance. If you wish, there are free earplugs available at the front desk as a courtesy to our guests.
Once again, we apologize and hope you have an excellent stay with us.
Signed, Management of Lakeview Inn Quebec City, Canada
Apology letter to hotel guest for construction
I am writing this letter with an apology on behalf of the hotel management for the inconvenience caused during your stay. I am aware that you were disappointed with our services, and I am very sorry for that. You scheduled your stay at the same time construction was supposed to begin at our hotel. We did not cancel your reservation since you had already booked a room two weeks ago. The construction was a nuisance indeed, and caused much noise, especially at night. I promise to you that such a thing will not happen again, and I hope you will give our hotel another chance to prove ourselves.
I am sorry once again, and I hope you will be able to excuse us.
Format of request letter to send to company to arrange transportation from airport to hotel where you will be staying.
Letter to Request Transportation from Airport to Hotel
To the Hotel Manager
With all due respect, I am writing this letter with a sincere request to help me out. I am stuck in a problem which can be solved if you can provide me with transportation from the airport to the hotel. Tomorrow I have my flight from Pakistan to Beijing, China for a business meeting. I have booked your hotel for my stay. However, one thing that keeps bothering me is that how I will reach from the airport to the hotel. I have never been to Beijing before so I am not aware of the area, or the places. I cannot speak Chinese so I will not be able to communicate with the local taxi drivers either. If you could do me a small favor, and send me a driver that could pick me up from the airport, and drop me off the hotel, I will be very grateful. I will pay for your extra services.
I hope I will receive an affirmative response from your side. I will send you my flight details so that you can send a driver accordingly.
Format Of Compliment Letter To Hotel Staff Whose service was Pleasant, and Competent During Stay Of The Customer
Thank you letter to hotel for hospitality
The manager, Cliff garden hotel
I hope you are doing well. I am writing this letter to pay my regards, and to thank you for the wonderful service, and hospitality. It was our first visit, and we were really concerned regarding the service but no doubt we had a wonderful time staying over here, and we will definitely come again, and will also recommend your hotel to our friends, and family. From food to room service everything was perfect, and we really appreciate the effort you put in to make your guest comfortable. I wish you all the very best, and we will definitely come again. Thank you.
Mr. Smith James
Compliment Letter To Hotel Staff
To the PC Hotel Staff Manager,
Hope you are doing well. I sent this letter to you as an appreciation for the services from your staff. As a businessman, travelling to different places is a major part of my job. With all this travelling comes stay at different hotels, and frankly speaking this is the only part which makes me dislike my job.
The hotels in which I usually stay are horrendous, and make me think that I am in a hospital! Also, the services provided are just pathetic despite the fact that they are 4 Star hotels. This is the first time when I stayed at your hotel during a business trip. To say I am impressed would be an understatement. I felt really comfortable during the stay, and your services are compliment worthy for sure. I am a man who thinks that all the good things should be appreciated so that is why I wrote this letter.
From now I am definitely staying at PC during any business trip, and would recommend my other business fellows too. Keep up the good work.
23rd September (Date)
Compliment letter to hotel staff
I hope you are doing well. Last week, I, and my family booked a room in your hotel to spend some time away from the city. We had such a delightful experience, and your services have left us no room for any complaints. My wife was mesmerized by the hotel room’s interior design, and the way everything had been decorated. The room was very spacious, the bathrooms, and kitchens were well furnished, and tidy.
The kids enjoyed a lot because of the recreational activities offered by the hotel. There was an indoor swimming pool, a bowling alley, and an ice cream parlor within the hotel. Our meals were all handled by the hotel staff, and the food served was plated with such elegance, and tasted delicious. The staff was very considerate, and courteous to all our requests. My wife has already decided that we will be booking your hotel for our next vacation as well. This letter is a token of thanks from our side for your hospitality.
Thank you once again for your services, and well wishes for your business.
Sample of Gratitude letters to send to hotel staff after you have stayed there, and found your visit to be very pleasant, and want to thank hotel management for making your stay an enjoyable one.
Appreciation Letter to the Hotel Staff and Services
Thank you so much for honoring me. I really like your hotel and services. The food was espacially good. Hopefully, I will get similar services in the future too. I will definitely love to visit again.
Gratitude Letter To Hotel
To the management of Star Hotel:
I am pleased to say that my stay at Star Hotel has been excellent and has surpassed all my expectations. The staff was very wonderful and catered to my every need. The room was impeccably clean, and all the facilities were in perfect working order.
Thank you for your excellent hospitality, and I hope to stay at Star Hotel again soon.
Thank you letter to hotel for hospitality
I hope you are doing well. I am writing this letter of thanks to thanking you for your services. Me with my family visited your hotel a week ago and were very pleased with your hospitality. You have given us no room for complaints. As soon as we arrived at the hotel, our luggage was brought to our room. We did not have to worry about our meals as they were delivered to our room, and we received complimentary chocolates. My wife was very pleased with the room’s interior design and has decided to come here next year as well for a vacation. The recreational facilities at the hotel did not let us be bored, and our children enjoyed it very much as well. We had a great time till our stay lasted.
I want to thank you once again for your services and wish you the best of luck in your business.
Sample complaint letter to restaurant, and catering services for poor food quality, poor services during the event.
Complaint Letter for Food Quality, and Bad Services
Taste Developers LLC.
Subject: Complaint Letter
I’m writing this with great disappointment that you were failed to provide the quality food, and services even after several assurance from your team that everything will be of high standards. It was discussed in detail that this event is going to be of great value for our business as some of the VIPS were invited from the overseas also.
However, the management was extremely dissatisfied with the presentation, and poor quality of food. We will be escalating this to your higher management as we were not provided the services for which we paid quite decent amount in advance.
Kindly visit our office tomorrow with your Operations Supervisor to discuss further.
Alpha Facilities Management.
Complaint Letter Catering, and Restaurant Services
With all due respect, I am writing this letter with much disappointment. Yesterday, my husband, and I visited one of your five star restaurants for our monthly dinner which is a small tradition of ours. We were happy with the ambiance, and environment of the restaurant. The lighting inside was perfect, and my husband was very happy with it as well. The waiter provided us with the menu, and we ordered three items. However, we were very disappointed by your catering services, and the food quality. The crispy spicy chicken was all soggy, the pasta was very chewy, and the cheese sauce steak barely had any cheese. The dessert we ordered was a chocolate brownie with chocolate sauce, and the waiter dropped the chocolate sauce all over our table. My husband’s clothes were ruined, and he was very angry. The manager insisted that we do not pay for the dessert but it seemed unfair so we paid for it.
I hope you will look into this situation, and improve your services, because if such disorganized management, and food quality continues it will ruin your restaurant’s reputation.
Sample letter to the hotel for booking of rooms for stay, meeting, date, etc. You are writing a letter to the hotel manager for room booking with advance payment online locally or in an abroad country. Usually, hotels book rooms in advance because, on the spot, there may be no place. So you can use the below letters to book rooms for your boss, company, party, partner, event, or any other purpose.
Letter to Book a Family Room in Hotel
I would like to book a family room at your hotel where we will stay during the tour. Please book a room with a double bed and email me the details so I can pay for it.
Email Letter for Booking of Executive Hotel Room
I want to book two hotel rooms for our company guests from (date to date) with breakfast, lunch, and dinner services in any of your restaurants. Kindly share the available room details with the rates and payment mode. I will be grateful to you.
Hotel Room Booking Confirmation Letter
Thank you very much for sharing the details of the room’s availability and rates. I want to confirm the room number (mention the numbers) with services. Your rates are relatively higher than my expectations, and I request a discount on the final payment. Kindly acknowledge the confirmation. I will be grateful to you.
Write an Email Letter to Reserve a Room in Hotel
To, The hotel manager (Room Reservation)
I am writing this email to reserve a room for tomorrow. I will visit your city for a business tour, and I’ll need a place to stay. Your hotel has a good reputation for the services you provide. Hence, I would like to book a room for two days in my name. The room should be airy and well-maintained.
I will pay the charges as soon as I arrive there.
Letter for Hotel Resrvation Confirmation
The Manager, Pearl Continental.
I wish to apply for a reservation of two rooms in your hotel on 30th November. As we have planned our trip to the hill station at the start of the summer vacation for our children, we need to stay in two-room, i.e., one for the couple, and the other for children. Furthermore, you are requested to please complete the reservation process and let me know its confirmation by tomorrow so that I can apply for leaves in my office. I am also depositing the room charges online through the internet banking facility as mentioned on your website.
Letter format for Booking a Hotel Room
To, The manager, Sea View hotel, LA
I am writing this letter to you to reserve a room in your hotel. I want a double bedroom with an internet connection and in-room services. I will be arriving in LA on 5th June, and our departure date will be 9th June. I am informing you of this a month before to avoid any inconvenience. I have attached my ID card copy along with this letter. Thanks
MR. Mark John, Miami
Letter to Confirm Booking of Room in Hotel
The Edge Hotel United States of America
I am William. I booked a room yesterday for the stay of 3 people. I am writing this letter to confirm my booking status as I will be arriving this afternoon, and I need to get the room immediately. So kindly inform me about the status of my booking process.
I hope you will reply to me soon as to save me from any inconvenience.
Rooms Reservation Email to Hotel Manager
The Manager, XYZ Hotel.
Dear Sir, With my friends, who live across the country, I want to visit the infamous hike mountains and the snow. So I searched for a hotel where we could stay and read about the facilities you provide and the customer ratings. I hope we find your services the best in town.
I would therefore happily like to book three rooms for almost nine persons throughout the Christmas break, kindly reply with the confirmation.
I can plan the advance payment for the bookings as well.
How to write a letter to cancel hotel booking of trip after in change of tour plan, flight missed, or any other medical reason etc. cancel hotel reservation without penalty.
How to Cancel Hotel Booking in Make my Trip
The hotel manager
I am sorry to inform you that I will not be able to enjoy your hotel services today. I had booked few rooms for personal use, and paid dues in advance. However, because of some reasons I will not be able to utilize those rooms.
It is therefore requested to please cancel my booking at your hotel place. Return of the funds as per your policy is also requested.
Thank you very much for your time, and consideration.
Letter for Cancellation of Hotel Reservation
I want to say that, the official meeting which I had in your hotel has been cancelled. So, I want to cancel the booking of the room which I got booked for the purposes of that meeting. I shall be very thankful to you.
How to Write a Letter to Cancel Hotel Booking
This is reference to booking of a room in your hotel which was done a few days back from Birmingham. With due respect I want to request you to cancel this room booking, and return me the money I paid while booking. The reason behind this cancelation is that, I have some emergency in my family due to which I won’t be able to visit London. Since, I am needed here for several days, so I can’t even extend the date of my stay, so kindly consider my request, and cancel the booking. Hoping for a good response.
How to Write Booking Cancellation Letter to Hotel
I hope you doing well. I have booked a room in your hotel which unfortunately I have to cancel now. I planned to visit the city with my family but due to bad weather conditions we delayed our trip, and had to stay here. I am feeling bad to cancel the reservation but there is nothing I can do right now. I would love to book a room in your hotel whenever I will be getting a chance of visiting the city. I hope you will cancel my reservation the moment you got this letter. I apologize for the inconvenience you faced because of me.
Letter of Cancellation for room Reservation
This letter is to inform you that I don’t need the room now as i have reserved that for my family from 24th Feb to 1st March. But due to some reasons they are not coming to Lahore, so please cancel my reservation. Sorry for inconvenience.