Tag Archives: Warning Letters

Warning Letter for Performance Improvement

Sample letter to complaint the employee for his/her poor performance, behaviour, bad manners and dirty cloths and shoes etc.

Letter for Performance Improvement

Rose Petal & Co. Ltd.,

Lahore, Pakistan,

Respected Employee,

It is to inform you that your current performance is not satisfactory at all due to whatever circumstances you are facing. The company requires you to improve your working skills further and also to improve your working relationship with the other colleagues you have. The company is looking forward to your good performance.

Regards,

Henry

Manager, Rose Petal

Complain Letter to a Worker

Mr. Alvin,

Sanitary Worker,

London Waste Management Company.

Complain letter to a worker for not doing the things…bad manners

This is to draw your attention to your failure while performing duties as a sanitary worker in London fire service. You have also been verbally warned earlier and asserted to improve your working performance but you have failed to do so.

In brief, you are finally intimated to improve yourself and complete your work in best way as it should be and in good manners.

I hope the remarkable change in your behavior and improvement in your work as well.

Tom Hanks.

Warning Letter to IT Staff

To,

The manager, IT department, Nestle UAE

Respect sir,

With due respect, I am writing this letter to you to inform you that we are not receiving satisfactory work from your department, daily we are facing issues in the system which a big huddle in the work. As you know it is unprofessional so please ask your team members to work properly as it will be not tolerated next time. Please do consider this complaint. Thanks

From,

Media team, Nestle UAE

Warning Letter for Performance Improvement in Bank

To

Mr. Jill Whitmore

Customer Services

Barclays

London, UK

I am writing this letter to notify you about your work performance recently. I have received numerous complaints relating to the non-serious attitude that you possess during work hours. It is considered completely unethical to ignore the orders of your supervisors. I have also received information about your work hours. For the last 4 days, you have showed up 40 minutes late. Consider this your last warning or else we would be forced to take any action against this matter.

Benjamin Lynus

Managing Director

Barclays

London UK

Termination Letter for School Principal

Sample letter to termination for principal of school, college due to poor performance, mismanagement to fire or sack the principal from job.

Termination Letter for School Principal for His Poor Performance

To,

The Headmistress,

LACAS School System,

Lahore.

Respected Madam,

With due respect it is to inform you that the school is not satisfy with your Performance, the system is disturbed because of your half day leaves. Because of this the staff is also not regular and there is no check and balance rule. We would like to bring it to your knowledge that the committee of headpersons has decided to end your tenure at this school in order to run a better institute and to assure the quality. We wish you good luck.

From

School administration

Termination Letter to School Principal for Poor Performance

The Cadet Frontier School

Miss Candy

Alabama Street

Subject: Termination letter for poor performance

Dear Miss Candy

It is to inform you that you have not been attending the school for two months. The school discipline committee has found that during your six months tenure with us you have very irregular and never followed the rules of punctuality. Along with this the discipline committee has also found that you used to smoke cigarettes during lectures in the classrooms. You also use inappropriate language in the class that does not constitute a good impact on the students.

You have been sent notices for three times with warnings to uplift your repute but you never put an ear to it. You were also provided by the chance to submit your written statement before the school committee but you never tried to avail it.

So for now the board of directors has decided in the light of findings of school discipline committee to terminate the contract with you.

You need not visit the school from tomorrow.

For any quires please call me on my number 2321128998

Regards

Jason Dothrox

Letter to Supplier for Not Responding

Sample letter to supplier for not responding to your emails, letters, decisions, placed orders etc etc or not working as per commitment. Letter for no response from the supplier with warning of cancellation of agreements/contracts.

Complaint Letter to Company for not Responding

To,

The management, Home net, NY

Respected sir,

With due respect, I would like to inform you that I have sent a complaint letter to your company for a poor a network connection. Sir I am a student and I have to do my work online and for that I need a good connection but from last week your company is not responding to my request and not even receiving my phone calls, sir business do not run this way. I request you to process my request otherwise I will switch my connection, please take action as soon as possible. Thanks.

From,

  1. Mike John, NY

Complaint Letter to Supplier for No Response

Dear Sir,

With reference to our last meeting held at your office on 21, September, 2015. It is to remind you that no action has been taken in this regard from your side. Keeping in view the points of meeting and the priorities discussed it was our primary task to have the required material at site as quickly as possibly you can deliver the material. It has been 3 days since that meeting but no response has been observed from your side in this regard. This is of high priority that material is needed at site in 2 days. We cannot compromise on the due date of completion of work by delaying the material delivery. So it is highly recommended that the action may be taken immediately to resolve this problem at the site. We need your positive response in this matter and timely action is mandatory.

Looking forward to a quick response from your side.

Thanking you and regards,

Kanza Khan

Warning Letter to Supplier for No Response

Dear Manager Production,

I am Zahir Shah, a permanent & loyal distributor of your company for the last 10 years. I have been purchasing your company medicines on regular basis. I have marketed them well and made up a good reputation in my territory.

For the last 2 weeks, I have not been getting supply on time. I make calls several times to your office, but I don’t get any satisfactory answer from your side. In fact, the company doesn’t behave professionally. By this letter, I want to bring into your kind information, if supply of goods is not made better from your side, I will simply close the business with you. So please look into this matter.

I look forward for positive relationships with your company.

Regards,

Zahir Shah

(Distributor-Natural Medicine)

Complaint Letter to Supplier for Late Delivery of the Material at Site

Sample of Complaint Letter to Supplier for Late Delivery of the Material at Site. Warning for next late delivery contract will be cancelled.

Complaint Letter to Supplier for Late Delivery

Respected Sir,

It is hereby to inform you that as we are your regular client since last few years and we always put demand to you. But since last few month there Is always a complaint from your side for the late delivery of material at the site which is really alarming situation for us. The major lost is that our commitment with client is extended which we face in form of extra cost and time as well as it is against the rules of company. It is not a good sign for us because it is decreasing our company repute in the market.

Apart from this the poor people who are working in our company cannot get work for that day which is also a critical situation.

I hope you will understand our problem and there will be no delay from your side in the future.

Thank full in advance.

Yours faithful,

XYZ

Letter to Vendor for Late Delivery or Supply

Dear Awan Ent

It is apprised the contract agreement for the supply of constructional material and allied items was concluded between your company and our office in the two months back. Against the said contract our office issued you a supply order just after conclusion of the contract for the delivery of stores at site. But despite passage of a reasonable time of two months you have failed to supply any quantity out of our supply order. It is very important to realize you that due to your negligence our constructional progress is suffering very badly which is ultimately damaging name of our department. You are here by once again directed to gear up your resources and deliver the store immediately without wasting any further time. One more thing is also keep in mind that if you fail to deliver the store the same contract agreement will be entrusted to some other contractor on risk and cost basis and loss incurred to the contract will be debited against the earnest money deposited in our office by you. So it is hoped that you will take this letter extremely important and seriously and complete the supply in no time without fail.

Yours sincerely,

Letter to Supplier for Late Delivery of the Material

To,

The Supplier,

Subject: late delivery of material

Dear Sir,

It is to have your kind attention to the looming problem at site due to some kind of delay in the material delivery. It has been two weeks since our last received consignment from your side and after a day or two we submitted our next order for material to your office on urgent basis. As mentioned earlier it was an urgent delivery case so we cannot compromise on the late delivery of material at our site. It is mandatory to have material delivered for a sufficient pace of work to be kept going as it is a fast track project so no delay in its deadline can be tolerated. After the submission of order no action or response has yet been received from your side. So it is advised that an early action may be taken in this regard from your side to carry out the delivery as soon as possible by 21, September, 2015. In case you are unable to perform this order delivery to our site before the mentioned date, please inform us a week before the date so that we can make any other arrangements in the meantime.

A quick action in this regard will be highly appreciated.

Thanks and Regards,

Miller Phil,

Executive Head

Letter to the Supplier for Delayed Delivery of Purchased Goods

Dear John Robert,

I hope you shall be hale and hearty. The history of our business interaction is marked by profound trust due to on-time delivery or exchange of goods and services. However, our recent business deal in which I purchased auto parts for Toyota motor cars could not result yet into delivery of goods despite final payment. In fact, the delivery of purchased goods was expected yesterday. Hence, the purpose of this writing is to remind you regarding delayed delivery of invoice number 11223.

I must tell you that further delay in this regard will compound my problem as I shall not be able to provide on-time services to my clients. Moreover, being a businessman yourself you can understand that how much it is hard to regain trust of any of the clients after it is lost once. Please make sure that my purchased goods are delivered to me in next 24 hours. I hope you shall keenly consider my reminder.

Thank you,

Best Regards,

Mr. Gibbs Fernandez

Complaint Letter to Supplier for Delay in Delivery

Dear Mr Imran,

It is to inform you that we are continuously receiving late supplies from your end. Due to this delay we have bare huge loses last month.

We are continuously in contact with Mr. Usman but because of his false commitments, we are not receiving orders on time. From now on in-case of any delay your order will be cancelled and returned.

Regards,

Hassan Tahir

Letter to Contractor for Slow Progress of Work

Sample letter to contractor for informing about slow progress work and deadline of the project. Sample warning letter to contractor for slow progress on the site and warn the contractor to speed up the work due to deadline. Strong letter for slow progress of work.

Sample Letter to Contractor for Slow Progress of Work

To

The General Manager

Subject: Slow Progress of work

Dear Zeeshan Sahib,

It is regretted to inform you that the Progress of work against ongoing NGN project is too slow which is affecting the overall progress of whole project and we are losing our targets. If this practice continues, we will not be able to start our new project which is going to start right after the end of this project. It is again mentioned for your kind information that end date of this project is December 2106 and we have to complete all exchanged before this period.

I hope you will direct your sub con to enhance the pace of work.

Thanking you,

Naveed younus

Technical Officer PTCL

Letter to Speed up The Progress of Work

To

M D,

Core Construction Company, London

Dear sir,

This is to brought in to your kind attention that the due date of the project completion which is 30, June, 2015 is arriving very swiftly. It is noted with great observance that there are still a huge work is pending with some of the left over works too. It is also been noted that you are not working with the adequate sources from some time. It is therefore the need of the hour that you may increase your man power or resources to complete the pending work in time. So it is highly recommended and advised that you should sort the mentioned issues as soon as possible to boost up the speed of the work in accordance with the Contract Agreement between us. A quick action in this regard is required from your side.

Looking forward to a quick action.

Yours Sincerely,

Director,

LSE (Client)

Sample Warning Letter to Contractor for Slow Progress

Dear Mr. Rafaqat,

Hope you will be fine and enjoying good health these days. Me, Ali Haider have been a nominated councilor of Valencia Town, have been observing a very serious scenario in my area. As per the agreement & set terms of condition, the construction of Roads of Phase I & II has to be completed in 3 months. As far as the completion of work is concerned, it has been passed 4 months but the work in still in process.

It doesn’t seem the work would be completed in 1 more month. Due to the slow working conditions, the residents are facing much trouble and it has become almost dangerous to come to Phase I & II.

Through this letter, I want to put your attention to please arrange to complete the work with efficient performance. You were unable to fulfill the terms of agreement. You have finally 2 more weeks to complete the work, else your outstanding can be hold.

Regards,

Ali Haider

Area Counciler

Apology Letter from Employee

Sample apology letter to boss after your misconduct or mistake with other employees or boss of your company.

Apology Letter from Employee for Misconduct

The Regional Manager

Zhongzhing Telecom

HQ Sector I-3/4Islamabad

Subject: apology letter from employee

Respected Sir,

I Usman Ghani , writing this letter of apology for apologizing my conduct in last week over the rough handling of Telenor Project (TP) running in Multan region. I neglected the proceeding with the operator and contractor issues and could not manage it well due to personal lack of commitment. I assure you for the repetition of such kind of act in future. I shall be very grateful to you for king consideration and acceptance of apology.

Thanks and Best Regards

Usman Ghani

BSS TP Engineer Multan Region

Apology Letter After Warning Letter

Dear Sir
It is submitted that I, Mr. Botham am working in your organization under your kind command. l received a warning letter yesterday under your signature in which I have been directed maintain office discipline as I absented myself from office in the previous week. In this regard I want to bring in your notice that my wife was seriously and hospitalized and I have to attend her. Moreover I informed the office management accordingly. Sir I know that a very important project suffered badly due to my untimely absence and personally I am feeling sorry for it and request apology from your highness please.
Yours obediently,

Mr. Botham

Senior Executive Officer

Apology Letter to Boss for Mistake

To,

Kashif Sharoon

Branch Head

Shell distribution department

Mall Road, Lahore

Subject: Apology Letter for the Misbehavior

Respected Sir,

I am working in the branch since 5/1/2009 for the duty of branch assistant manager and it’s been and I have no such problems so for since I started working. On 2/8/2016 during the meeting of the officials of the branch, there was a mishap that led to the shameful reflections of the branch services to the company and we had problems to deal with. The consequences of the mishap were recovered in a short notice meanwhile I was provided a letter of cautious from the officials. I am very much ashamed of what happened that day and with regards.

I apologize my mistake and I promise that it won’t happen again in the future. I have apologized with the manager and the rest of the team. It was all my mistake that lead to this outcome. Kindly accept my apology for the misbehavior and allow me to continue my post so that I can provide my services to you with more quality assurance and with more care. I would be grateful to you and promise that no such thing will be happening again.

Yours faithfully,

Yasir Zada Khan

Assistant manager

Warning Letter to Transporter from School

A warning letter sent from the school to the transportation company warning them of the careless behavior which is going on by the drivers for last few days.

Warning Letter to Transport Contractor

Respected Transport Company Manager,

It is to inform you that i am writing you on behalf of Allied School System. We are your customer for 4 years based on a contract. It is stated that from last few weeks i have received complains regarding improper functioning of your transportation services.

Some of the vehicles do not arrive at time and others sometimes miss important stops on their way. Such an act of carelessness has resulted in a great loss. Some of the students missed their classes due to delayed arrival or absence. I am warning you that if such a behavior from your company will keep on going then we will have to close this contract and we will not be able to be your continue taking your services.

I hope that after keeping all the above discussion you will take care of such carelessness from now to onwards. Please make sure that such type of incidents may not happen anymore. I thank you for your time.

Yours sincerely,

Naila
Manager Admin

Warning Letter to Transporter from School
Warning Letter to Transporter from School

Warning Letter to Transporter from School

Mr. Albert,
Manager,
Chief Transport Company,
Florida.

Dear Mr. Albert,

It is to inform you that the school had hired you for providing pick and drop service to students as well as teachers from town, but the administration has come to know that the buses of your company are always late from the due time. The drivers are also uncivilized. They speak harsh words to students and teachers. The buses are also not cleaned properly.

Parents are not willing to send their children to school on your buses. Most of the parents gave negative feedback about your company. So it is to warn you that, you must take some immediate steps to make your service reasonable otherwise the school administration will terminate the contract with your company.

Yours Sincerely,

XYZ

Application For Replacement For Security Guard

Sample application letter for change of security guard of a security agency or internal security department. Application to report watchman negligence to the security company, college or university.

Application Letter for Replacement of Security Guard

To,

The management team, JS bank, LA

Respected sir,

With due respect I would like to bring it to your knowledge that the staff is not satisfied with the performance of the new guard provided by you, he has been seen asleep during duty hours which is totally unprofessional and is not good for the security of the bank. I request you to take a serious action on this and change the guard as soon as possible as it is about the security and reputation of the bank.

Thanks.

From,

Mr. John Marshal, JS bank, Miami

Application for Change of Security Guard

To

General Manager
Human Resource,

Respected Sir,
It is stated that there is an urgent need of a security guard in marketing section of the firm. The previous hire was not good enough. His behavior has been found highly irregular and lethargic. Also his complaints regarding the misbehavior with other employees have also been received. As you know that now a day, the security of any sector of the company is to be given top priority due to sensitivity of the work being done there and also for the safety of the employees so you are requested to hire a new security car for marketing section. He should have keen interest in his job and must be punctual.
I am sure that you will provide marketing department with a good security guard as soon as possible. I will be obliged for this favor.
Thank you,

Mumtaz

Application for Replacement of Security Guard and Incharge

To

General Manager
HKS Securities,
Requested sir,
It is stated that your company assigned a security guard at TEXCHEM chemicals on June 14th, 2012. Since his hire, his conduct has been found unsatisfactory. He has not been punctual and his behavior with others has been found violent. He is quite lazy too. TEXCHEM needs security which is quick to respond and which is swift in reaction. TEXCHEM is known for its best management and hence there is no place for lethargic and irresponsible workers at this firm. No offense but we hired the guard from your firm keeping in mind the all the best qualities of the trained guards your company representative provided. I hope that your company will keeps its words and provide TEXCHEM with replacement of current security guard.
I shall be thankful to you for this favor. I hope you will act on my application as soon as possible. I shall be very thankful to you for this favor.
Yours truly,

Saleem Khan

Request for Replacement of Security Guard

Dear MCO,

This application is to request a replacement of security guard of night shift. As the guard of night shift has been often found sleeping in during duty hours. Several thefts had been reported during his shift. Further he had also been seen siting with his friends during his duty hours. He had also been given warnings several times but even then had not found serious in his duty. So in order to make the place more secure I request a replacement of the security guard.

Sincerely Yours,

Minahil

Application For Replacement For Security Guard
Application For Replacement For Security Guard

Dishonoured Cheque Letter Before Action

Sample warning letter to your clients for dishonored payment cheques before any legal action. Some time payment cheques and post dated payment cheques get dishonored when presented in the banks. Payment cheque holder can take legal action against the cheque issuer for clearance of payment. But payee should inform the cheque issuer for this issue. This sample letter is written how to warn the cheque issuer.

Warning Letter after Cheque Bounce

Dear Finance manager,
I am writing this letter to inform you that the cheque which you allotted to Mark Suppliers on behalf of Mr. Fernando published on 6th of June 2015 got bounced due to some error of writing in it. It was issued on the total amount of 2 million only. As you know that this payment has already been delayed and the both companies relations can get seriously bad on further delay of this payment so you are requested to kindly reissue this cheque today and inform me as soon as possible so that I may withdraw this amount and deposit it in Mark Supplier’s account. Kindly check again for any errors.
I hope you will respond to my request as soon as possible. Thanking you in advance.
Regards

Jennifer

Accounts Director

Warning Letter after Cheque Bounce
Warning Letter after Cheque Bounce

Complaint Letter to Parents from Principal

Complaint Letter to Parents from Principal of the school due to attendance, study behavior with teachers. Complaint letter to parents from teacher, principal or school.

Warning Letter for Poor Performance

Respected Sir,

It is to inform you that your child in not concentrating on studies. His poor performance in the last six month indicates that he had been involved in some other activities which do not let him study. We request you to pay attention on your child’s performance in order to ensure his bright future.

Sincerely

Albert

Principal

Complaint Letter to Parents from Teacher

To

Mr. and Mrs. Atkins

Oklahoma

With all due respect, the school committee has informed you about the rules and regulations that your son has to follow in order to succeed at this institution. Sadly, that has not been the case. We recently found out about not only that he is not doing well in academics but also he has been doing drugs within the school premises. He is not only ruining himself but also the standard of this institution. Therefore it is my humble request to keep a check on him and make sure that he does not do anything that will harm his or his career. We have sent you his academic reports via email. We are doing anything we can to improve his current situation. I shall be looking forward to a positive response from you.

Mr. James Sawyer

Head of Physics Department

Complain Letter from Principal to Parents

To,

Mr. Albert Grape,

Father of Gilbert Grape,

Class 9th.

Subject: Warning Letter to Parents of Student 

Dear Sir,

We regret to inform you that your son Gibert Grape is a student of class 9 in our school. It has been an awful situation to inform you about his recent educational record. He has not been present in his classes most of the time. It is noted that he is having a below average attendance to attempt the final year exams that are to be held this winters. Every teacher individually warned him of his present condition but they have failed to change his mind to attend classes on regular basis. So we are only left with the last option to inform you his situation. You are being his guardian can handle this situation more effectively now. So we will leave this problem to you from now on.

Apart from the above mentioned attendance problem there is another attitude problem is being observed in your son. He has been observed behaving badly with most of his teachers. Keeping in view his old records we did not expelled him just yet. We have warned him and given him another chance to be a good lad in our school and we felt it essential to inform you also so that you can make him stop ruin his education and life. As the teachers and management is not happy with him we are issuing this warning letter so that he can continue his studies in a disciplined way that every other student follows here.

We are looking forward to an intense action from you. So it would really appreciated by us.

Thanking you.

Yours Truly,

Principal

 

Complaint Letter to Parents from Principal Due to Attendance, Study, Behaviour with Teachers

 

Dear Mr. and Mrs. Robert Maggi,

As a principal of the school, it is my duty to inform you about the academic performance and moral conduct of your son. I am very sorry to let you know that your son’s academic performance and conduct is neither up to the mark nor satisfactory. His academic performance has been consistently poor since last two months. In addition to his lack of interest and diligence in his studies, his behavior with his teachers is inappropriate. Moreover, his persistent absence from the class is adding more harm to his already poor academic performance.

The purpose of this writing to you is to inform and suggest to both of you so that you could persuade your son to mend his conduct with his teachers and perform well in his studies. His current academic performance and behavior is not meeting the criterion to continue his studies in my school. However, I am giving you a chance to advise him to correct his conduct with his teachers and improve his academic performance. In other case, his candidature as a student in my school will be terminated on this account.

Irrespective of this, I am fully convinced that he has the potential and talent to shine in his studies provided that he is interested and motivated to do so.

I am optimistic about the fruitful result of my writing to you.

 

Regards,

Complaint Letter to Parents from School Principal
Complaint Letter to Parents from School Principal