Application for Leave Extension Format, and Sample


Sample Application for Leave Extension to extend, or increase leave from office. Use leave extension letter format if you want to extend your leave for any reason like annual leave, sick leave, temperature leave, etc.

Leave Extension Application

Mr. John
Director Operations
Ashfaq & Company

Subject: Application for Leave Extension

Dear Sir,

Most respectfully, it is stated that I will be busy due to domestic work at home after Eid-ul-Azha Holidays. Kindly grant me leaves as extensions of Eid-ul-Azha Holidays till solving some domestic issues (five days to one month).

I shall be very thankful to you for this act of kindness.

Yours sincerely,

Rosey Ashfaq
Operations Manager

Application of Leave Extension

Manager HR,
Company Name,
Location Address,

Subject: Application for Leave Extension

Dear Sir, or Madam,

I am saying this from regretted feelings that I was on leave for some days, but the matter for which I was on leave is still unsolved. I am working on the issue, and I will resolve it soon. It needs some more days so, please grant me leave for two more days. I’ll be very grateful to you for this generous act. Many thanks for considering my request.

Yours Truly,

Usama Aslam

Sample Leave Extension Letter for Accident

Mr. Raheel Mehmood
Chief Executive
Bhatti Corporation

Dear Sir,

I am on leave for a medical emergency after a road accident. The recovery of leg injury is slow, and the doctor suggested one more week of rest. I am already on one month’s leave, and now requesting a leave extension for one more week.

Furthermore, I feel better, and hopefully, join the office on 05-06-(Date). Please consider my request for a leave extension. I will be thankful to you.

Sincerely yours,
Rosey Ashfaq
Operation Manager

Application for Extension of Leave

Dr. Mickey Mellen
Manager Marketing
Gloria Jeans

Dear Dr. Mickey Mellen,
I am Sobia Yaseen, Assistant Manager Operations, Gloria Jeans East London Branch. I am on leave for fifteen days to visit my homeland(Pakistan). Due to flight schedule changes by PIA, I may get late for four days. I had to reach back on 28 May (Date), and Now according to a new schedule, I will reach back on 1st June (Date), and join my office on 2nd June (Date).

Sincerely yours,
Sobia Yaseen
Assistant Manager Operations

Application for Leave Extension Format, and Sample

Letter of Annual Leave Extension

To, The Site Manager,

Dear Sir,

This is to inform you that I had proceeded on my annual leave on 20th October, and was supposed to resume my duties from 28st of December.

However, due to some domestic issues, I may not return as per the scheduled date. I want to request an extension of two weeks until 14th January as it will give me sufficient time to settle some serious issues.

Kindly update the HR team accordingly to change my flight from 28th December to 14th January from New Dehli to Abu Dhabi.

Best Regards,

Jagtar Singh, Assistant Admin

Letter for Leave Extension for Holi

The Principal,
University of Queensland

Dear Sir,

Kindly refer to the subject as cited above.

It is submitted that I am working as a Psychology Lecturer in your institution. Upon my leave application for celebrating the Holi ritual in my native region, I am granted only two days’ leave, which seems insufficient for a long journey, and days to spend at my village.

Sir, my native town is about twelve hundred miles away, and I have to attend this event once a year. In these circumstances, two days’ leave could create problems for me to come back, and join the university in time.

It is, therefore, requested that I may please be granted leaves of at least five days so that I could celebrate Holi with my family happy, with serenity & full peace of mind.

Your cooperation in this regard shall be highly appreciated.

Psychology Lecturer

Sample application for leave extension format from office, job, school, or any other working place. Leave extension mean enhancement of leave days in addition to your previously approved leave due to family problem, marriage, school, exam, or sickness.

Write Leave Extension Latter Due To Renewal My Passport

The Manager, Nestle UAE

Dear Sir,

I want to inform you that my passport has been expired, and it will take 40 days for the renewal. I am badly stuck here as I cannot come back without a passport. I am requesting that you please extend my leave for more than 40 days. I am aware that the work will get slow there, but I assure you that I will coordinate through the internet to cover my work in time. I request you to grant me my leaves. I shall be really thankful for this act of kindness, looking for a positive reply. Thanks.

Yours sincerely,

Mr. Fahad Khan,

Leave Extension Due to Family Reason

Dear Sir, or Madam,

Respectfully, it is stated that I submitted my application for three days as I needed to go to my home town because my aunt was seriously ill. I am sad to inform you that she has died yesterday night. It’s a genuine problem, and I need to prolong my stay here. So I request you to extend my leave for three days, i.e., Till (Date). It will be a chance of gratefulness if u grant my request.

Thank you

Leave Extension Request Letter Format

Letter for Leave Extension

Dear Madam,

I am writing to request a leave extension of one week after my medical checkup. As you know, I am suffering from diarrhea since last week, and I have already submitted one week leave application, and submitting this for next upcoming week as per the doctor’s prescription. I am not feeling well, and my weakness is not letting me move around; that is why I can’t come to the office. I am also very thankful for your call. Thanking you,

Khalid Sami
Office Resource

Application for Leave Extension for Taking My Parents to Hospital

To, The Manager,

Dear Sir,

As I mentioned in my previous leave application, I am the only child of my parents suffering from illness nowadays. Therefore, I had to take leave for two days to take my parents to the nearby hospital for their medical examination. The doctors have diagnosed that both of my parents are suffering from dengue fever. They have been recommended complete bed rest, and proper medical care at home.

Unfortunately, there is nobody else to take care of them at home in such needy hours. Hence, I shall be very grateful to you for extending my leave for one week so that both of my parents could get my proper attention, and medical care at home.

I am thankful for your valuable time, and kind consideration.

Yours Truly,


Leave Letter for Leave Extension

The Manager Marketing
Shams Cotton Mills,

Dear Sir,

It is stated that I, Muhammad Irfan, have been working as a marketing coordinator in the marketing department. As you know that I have requested you for 10 days, leave to join the wedding ceremony of my cousin in Lahore.

I will be traveling by air, but I am going by train due to some unfortunate matter. By traveling, the train will definitely take time. Therefore, I request you to please extend my leave for 2 more days. So I can reach back to Karachi safely, and join the office without any hustle.

I will be looking forward to your positive response.


Muhammad Irfan

Application for Leave Extension Due to Abdominal Problem

To, The Manager,

Dear Sir,

With all due respect, it is stated that I have been diagnosed with a serious abdominal problem in the past week. The doctors instructed me to stay in bed, take complete bed rest, and rely on medicines to make myself better. According to the doctors, I should be taking a complete 6-month bed rest, and consume medicines for 6 months.

My previous requested leave was from (03-06-XX to 29-07-XX). I now request to please extend my leave for one more month, making it to (03-06-XX to 29-08-XX). I will highly appreciate the granted request. Attached with the application are my medical reports.

Yours truly,

Application for Earned Leave Extension

Dear Manager,

I am writing to you because I would like to request an earned leave extension.  I believe that if you love your work, then you work better, and give your best. I have done this, and I would continue to do this. Everyone deserves to have a holiday, and I would like to have my holiday extended if possible. I have worked very hard, and I give my absolute best when times are hard for the business. I have been invited to a wedding, but it is being held abroad, and is a week-long holiday.

That is how long I would like to extend for one week. I will spend this time helping my friend prepare for the wedding, and helping with all the arrangements. It will also be time to spend with my family our first family holiday abroad. I hope you will let me have this one-week extension, and I look forward to hearing back from you.

Yours sincerely,

Mr. Harry King

7 thoughts on “Application for Leave Extension Format, and Sample

  1. Dear sir
    I need a Letter for privileged leave after completion of maternity leave
    Reason -to take care of child
    Mother has underdone surgery and mother in law is not capable of taking care alone…

  2. My annual leave ( 30 days ) for the year 2017 was approved earlier from 22th June 2017. As I have a medical treatment in India,
    i need 15 day more with out pay
    total 45 days

    Approved Leave application attached for your ref.

    Kindly approve my request.

    please help me

  3. i had availed leave from my office for 2 yaer period from 01-05-2014 to 31-05-2016 for undertaking my pg course. but the course is not yet over and it will take two more months to complete the same. please help me in drafting a letter seeking extension of leave

  4. dear sir madam
    please hrlp me to write leave extention latter due to renewal my passport it will take more 40 days from the planed leave days… to the my company assistance manager….

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