Tag Archives: Request

Application for Grant of Educational Stipend

Sample of format of application to administration department that is principle, dean, headmaster of college, university etc to tell them to give you stipend for educational grant for semester.

Format of Application for Grant of Educational Stipend


I am writing to you this application for the grant of my educational stipend.

As you know, the university has already issued the voucher of annual fees for the 3rd year and I have only 10 days to submit my dues. I am running short of money.

I am a student of 4th semester. My educational record is extra-ordinary. In the previous year, I was the topper of my class and my attendance was 98%. Sir, I am a promising student and I deserve this educational stipend.

Kindly, grant me an educational stipend so I could submit my dues on time for the next year.

Thank You!

Application for grant for university

Respected Sir,

I hope you are doing well.  I am writing this application with much hope to receive a grant from the university to fund my studies.  I am currently doing my Bachelors from your institute and am facing critical financial issues. My mother is a housewife and does not have the qualifications to get a job and earn for our family. My father is the only earning person in our house and day by day his health is deteriorating. I have two siblings who are also his dependents and do not earn themselves.  They are pursuing their secondary education which is very expensive. We do have not have any assets of our own and live in a rented portion. I try working part time so I can manage my tuition fee as well as my education.

Lately it has been getting very difficult for me. I do not earn enough to pay off my tuition fee and cannot get a full time job as well. If I do so, my studies will be neglected and I will not be able to maintain my GPA. My father is a heart patient and he has to bear his medical costs as well. A lot of money is spent on his medicines weekly. I would be very grateful if the university could grant my tuition fee keeping in mind my financial situation. Thank you for your time and co operation.

Best Regards,

Seemi Zameer

15th October 2018


Letter to Teacher for Not Attending Parents Meeting

Format of Request Letter to send to teacher of child’s class for emailing the result because mother will be unable to attend the parent teacher meeting due to wedding

Letter For Unable To Attend Parent Teacher Meeting


Miss Julia Matrin, Allied Learning School

Respected Madam,

With due Respect, I am writing this letter to bring it to your knowledge that due the wedding ceremony of my sister I am out of city and cannot attend the parents teacher meeting of this session. I shall be really thankful to you if you email me the progress report of my son. I will try to meet you in person as well as soon as I come back. I shall be really thankful to you for this act of kindness. Thank you.

Yours sincerely,

Alissa martin

Letter to Teacher for Not Attending Parents Meeting

 Dear Teacher,

This is to inform you that 2nd Parents Teacher Meeting was held at The City School, Ravi Campus, on Monday, 24th of December. The circulars were mailed to every teacher and the admin staff made sure that every teacher is aware of it.

On the day of meeting, we received complains that the Science teacher of Grade 8 was not present in her allocated room. Many parents went to admin office and inquired about your absence. After receiving a high number of complaints, an explanation letter is required by the principle for your absence along with the reason that why didn’t you inform the administration about this prior to the meeting. Even while the meeting was being held, the staff tried to contact you but received no response whatsoever.

In addition to this, we need to set some time for the parents to meet you and talk about their children’s progress. Kindly, tell us the time on which you are available so we can set up the meeting. You may contact me for any further information.

Admin Staff

Junior Branch

27th December 2018

Letter To Invite Friend On Road Trip

Sample Format of general letter asking him/her to accompany you to a road trip so that you two can spend some quality time together and make some great memories to cherish for life.

Invitation Letter To Friend

Dear Michael,

I hope you are doing great in health, I am good too. I am writing this letter to you so that I can invite you on trip. Our university is arranging a trip to Waterfalls. It is going to be a one day trip only. So I want you to come with me , as you know I never go out side the station on any trip without you, so I want you to accompany me on my trip. I assure you , you will enjoy as my university fellows are nice people and do not worry about Mrs. Paul ( Michael’s mother) I will ask for permission from her.

I hope you will come.



John Jackie

Letter To Invite Friend On Road Trip


I am doing well here and I hope that you will also be in good health.

As you know the summer vacations are just around the corner and it is the time to do what we had decided long ago. Our plan to go on a road trip was already postponed last year due to your busy schedule, but this year we are fully ambitious to execute our plan. We all have mutually decided to go to the northern hilly areas for a one week road trip. This is going to be so much fun.

The plan is all set and we are just waiting for your affirmation. We have never got together for any vacations since our graduation. Please do not spoil our plan this year.

The final date is not decided yet. We do not know about your holiday schedules. Kindly reply this letter with the dates most suitable for you.

We are desperately waiting for your reply

Letter To Invite Friend On Road Trip

 Dear Friend,

Hope you are doing well. I am fine too. I am sorry I did not write you a letter for 3 months but you know that I had my CIE Exams and I was so much busy in studies that I could not take out time for anything else. All my exams went well and I am hoping for a good result too.

Anyways, as I am done with my A level and there are 4 months left in my university classes so I am planning to go on a road trip to northern areas along with my other friend, Hajra. I wrote this letter to extend my invitation to you. We have not even met once since you moved to other city and there is a lot of catching up to do. You are also free from your school and I think it’s a great opportunity for us to spend some time away from the tiring and stressful life. I have attached a chart which contains whole plan and stops of our trip. Furthermore, as Boston is in the route so I will pick you up from your place. I will not take no for an answer so you better start packing.

I will write you another letter within a week to confirm the date of our departure. Give my greetings to your parents and lots of love to the new pet. I am looking forward to meet it too when I will come to pick you up.


With love,

Fatima Aamir

26th September 2018

Letter to Invite Friend on Road Trip

To: Rebecca Robinson
Airdrie, Alberta, Canada

I hope you are doing well, Rebecca. It’s been quite a long time since me or any of the other girls have seen you!

We’re planning a road trip to the Rocky Mountains this summer. We’ll be visiting Jasper and Banff and all the other beautiful areas. It’s going to be absolutely awesome.
We would all love for you to join us! We had a blast together last time and I know it’ll be just as fun this time. If you think we should visit any other places just let me know.

We’re really looking forward to your reply Rebecca.

Lots of love,
Lisa, Tiffany, Jessica, and Maya



Permission Letter to Principal for Late Payment of Fees

Format of request to principle to  submit the fees late as your financial crisis are not allowing you to submit your fees right aways, a little time will provide you with enough means to collect your money.

Permission Letter to Principal for Late Payment of Fees

To: Principal Brooke
Ontario School
Toronto, Ontario, Canada

I hope that this letter receives you in good health. I am a student at your school and I can say that I am having a very excellent experience here at Ontario School. Everything from the teachers to the facilities has exceeded my expectations and I am doing very well in my classes.

However, I have a small issue regarding the fee payment.
I respectfully ask for permission to pay my fees a week or two after the due date. My father had passed away many years ago and my mother is unable to work full time, so my siblings and I are the earners of the house and we each have part time jobs. Unfortunately as of now, we are unable to make the fee payment.

When I receive my paycheck by the end of next week, I will be able to pay my dues.

I hope that you understand my situation and accept my request.

William Aaron



Sample Request Letter for Fire Extinguisher

Format of request letter to send to school head, dean, principal and asking them to arrange a fire extinguisher in case if something unfortunate happens and a fire break out, the extinguisher will act as a lifesaver tool then.

Letter for Arranging a Fire Safety Extinguisher in School

Roll number

Respected madam!

Hope you are doing well. Madam I am a student of class tenth and recently I have witnessed an incident that I want to alarm you about. As our class was doing an experiment for our chemistry lab yesterday some chemical reacted in a way that it was not supposed to causing to erupt a flame. Thankfully it was under control immediately and nobody was hurt but when someone shouted to get a fire extinguisher there was none in sight.

Thank God it was not a fire of that level which needed to be control by extinguisher but still it is one of the basic necessities of our school. I hope you will take notice of my letter and will try to arrange a fire extinguisher as soon as you can.


Student I.D

Sample Request Letter for Fire Extinguisher

To The Managers

It has come to my attention that we do not have a fire extinguisher at the workplace. This is very concerning due to the recent reports of buildings in this city catching fire which could have been prevented had there been early use of a fire extinguisher.

Furthermore, the law requires all buildings to stay up to date on the fire safety code, and all buildings should have easily accessible fire extinguishers.

I request that a fire extinguisher be placed in the office immediately.



Barbara Moses

Approval Letter for Laptop

Example of approval letters which can be used when you want to get permission to get something. Laptop Scheme is a government scholarship and for some reason it is keep postponing while your name has appeared on the merit list a permission letter will make your process faster.

Sample Request Approval Letter for Laptop

To the addressee:

The Principal’s Laptop Scheme was initially started to give exceptional students and underprivileged students an advantage that will level the competition across the district. We believe a laptop in this day and age is a necessity to all students, and the students that fit our criteria will receive one for free.
We would like to formally inform you that you have been approved to receive a laptop under the Principal’s Laptop Scheme. You have demonstrated great behavior and have been a role model for other students and your merit has been remarkably high, having surpassed most of the students in the district. It is students like you that give our school the reputation of being one of the best schools in the district.
I hereby congratulate you and hope that this laptop will aid you in your studies, and that you may use it to further excel in university.

Best of luck for the future,

Principal Richelle Largent

Missed Exam Due to Illness Email

Request Email to Principal or Headmaster of the school and telling him/her the reason for missing an important exam which was illness. As exams are the most important part of a student’s life missing them must posses a very valid reason. Below are the examples of medical emergencies which made students miss exams.

Missing An Exam Due To Illness

Dear principle,

My name is xxxxxx xxxxx. I’m writing to you about the exam that I missed during the 1st term. I was very sick and admitted into hospital with very bad sickness. If you need any evidence at all I’m more than happy to provide you with proof.

Kind regards,


Missed Exam Due to Illness Email


The principal, Aims College and school

Respected sir,

With all my due respected, it is stated that I, Taha Khan, was suffering from high fever and chicken pox from last month and due to this I was not able to come to school and I also missed my exam. I would like to make a request that please allow me to give my exams as I am fine now and doctor has advised me to go to school again. Please find attached all the required documents and my medical report. I shall be really thankful to you for this act of favor. Thank you.

Yours sincerely,

Taha Khan

Class 8 C

Missed Exam Due to Illness Email                                                                                       

September 12, 2018

Controller Examinations

DD Institute of London

Subject: Could attend examinations due to illness

Respected Sir,

My name is Nada Johnson and I am student of first semester BSc Electrical Engineering. My roll number is xx-xxxx-xxxx. It was quite unfortunate that my health condition became serious because of typhoid and I missed my examinations. My performance in class was above average as justified by the tests, quizzes and assignments and it is continuously improving. It is humbly requested that please allow an examination retake for me so that I can save my semester time.

Dear Sir, please find attached my hospital’s admit slip, doctors prescriptions, test results and discharge slip. If any other information is required I can provide you. Kindly allow a retake of examination for me.

Your kind favor will help me a lot and I will always be very grateful to you.

Thank you,

Yours Obediently,

Mark Davidson


Roll No. xx-xxxx-xxxx

1st Semester BSc Electrical Engineering

Missed Exam due to illness

Respected Sir/Madam,

With due respect, I would like to inform you that I couldn’t take my Chemistry Exam on Monday, 3rd September  2018 as I was not feeling well. I was completely prepared for the paper but on the last moment my health started to get worse. First, I thought it was due to nervousness and exam pressure so I didn’t take it seriously.  But, on the day of exam, I had spots all over my face and found out that I have measles. It all happened so suddenly that I had no time to inform administration of school. Even after this, I was persistent on taking the exam but as you know that this virus spreads so I didn’t want my class fellows to get sick because of me so I thought that staying at home was for the best.

Furthermore, I am in top 5% of my class students and I don’t was this situation to effect my academic record. I request you to reschedule my chemistry exam on other day as mocks examination are very important for my university applications too. As a proof, I will attach the medical certificate which can be forwarded to the head office.

I am looking forward to your response. If you help me through this problem, I would be very thankful to you.

Yours Sincerely,

Fatima Amir


6th September 2018

Request Letter for Changing Library Furniture

Sample Letter can be sent to higher school, university authorities and requesting them to change library furniture as it has been outdated now by librarian of school/university

Letter for Changing Library Furniture

Respected Sir,

I am writing this letter to you that I can request you to please change the furniture of library, as it is too old know. Students came less due the poor condition of library, half of the cupboards are in so much poor condition that we cannot take risk of locking them.

So it’s a request to change the furniture of library as soon as possible. It would be a great source of pleasure for me.


Mrs. Ahmed.

Request Letter for Changing Library Furniture


The principal, Aims high school

Respected sir,

With all my due respect, I am writing this letter to inform you that the furniture of the library is in a very bad condition. Termite is all over the shelves and books as well. No medicine or poison is working on it. Due to this issue students are unable to take any book or use library as well. Kindly take a strict action and renovate the library as soon as possible. Parents are also complaining about this issue. I am looking forward to your quick response. Thank you.

Yours sincerely,

Miss Aisha Khan

Librarian, Aims High school

Sample Letter for Urgent Visa Request

Sample urgent visa request letter to embassy.  Sample letter to speed up visa processing. Sample letter for visa request to embassy. Sample letter to embassy for visa application follow up. How to write a letter to embassy for visa status?

Urgent Visa Request Letter to Embassy

The Embassy.

Respected Concerned Officer,
It is stated that my mother has fallen seriously ill over the course of the previous week. She has been suffering from Throat Cancer since a while now and is on the last stage now. My brother called yesterday updating me on her situation, and how the doctors say that she doesn’t have much time now. I request you to kindly issue me an Urgent Visa so that I can fly first time tomorrow.

Approved visa request shall be highly appreciated.
Thanking you,

Letter for Urgent Visa Request


Respected hr manager!

Hope you are well. I have applied for a visit visa for America  for above eight months now and while I mentioned it clearly in my application that it was required urgently due to personal reasons it still has not shown any progress. I have submitted all the required documents and I have cleared the interview still I have not been able to get the visa on time. Hope you can look into my profile soon and grant me a visa as soon as possible.



Request Letter for Car Parking Space in Society

Car parking permission letter. Request letter for parking allotment.  Parking permit request letter. Request for additional parking space.  Request letter for additional parking space. Request letter for parking sticker.

Request Letter for Car Parking Space

Dear town council,

I am writing to you because I would like to request to have a space in the town for my car. Usually when you have your own home you have your own car parking space but that is not the case if you live in a block of flats. I have a car and I use it every day for my work. It is very hard to get a parking space late at night when I finish work and usually I have to walk ten minutes every time I go to my car and back.

This is a big problem for me and I’m sure for other people as well who also live in the same block as me. Please do something about this I hope that you will grant me this request.

Yours sincerely,

Miss. Nahwal zebra

Request for Car Parking in Society

Respected Society Head,
Muhammad Waqas Khan,

Sir this letter is to inform you about that whole of the society is facing problem about the parking in society. As we were parking the cars in front of commercial area but two days ago Mr. Ali Ahmed’s car got some damages from an unknown person, we’re still finding him. So we want you to build a car parking for whole society and arrange a security guard so in future no other person face this kind of situation.

Please solve this problem.
Thank you.

Society representative,
Qadeer Abbas

Letter for Car Parking Space in Society

The Chairperson
Green haven society

Dear Sir,

I am writing this letter to bring you kind attention on a serious issue. Residents of green haven society are feeling need of parking space. With growing population and increasing number of automobiles in town, space for parking is getting short. People have to park their vehicles on the side lanes of the road which causes traffic jams in rush hours.

It is therefore requested that a special place for car parking be allotted to the society so that this problem can be solved. Thank you very much in advance.

Yours sincerely,

Jade Haris