Tag Archives: Meeting

Letter to Teacher for Not Attending Parents Meeting

Format of Request Letter to send to teacher of child’s class for emailing the result because mother will be unable to attend the parent teacher meeting due to wedding

Letter For Unable To Attend Parent Teacher Meeting


Miss Julia Matrin, Allied Learning School

Respected Madam,

With due Respect, I am writing this letter to bring it to your knowledge that due the wedding ceremony of my sister I am out of city and cannot attend the parents teacher meeting of this session. I shall be really thankful to you if you email me the progress report of my son. I will try to meet you in person as well as soon as I come back. I shall be really thankful to you for this act of kindness. Thank you.

Yours sincerely,

Alissa martin

Letter to Teacher for Not Attending Parents Meeting

 Dear Teacher,

This is to inform you that 2nd Parents Teacher Meeting was held at The City School, Ravi Campus, on Monday, 24th of December. The circulars were mailed to every teacher and the admin staff made sure that every teacher is aware of it.

On the day of meeting, we received complains that the Science teacher of Grade 8 was not present in her allocated room. Many parents went to admin office and inquired about your absence. After receiving a high number of complaints, an explanation letter is required by the principle for your absence along with the reason that why didn’t you inform the administration about this prior to the meeting. Even while the meeting was being held, the staff tried to contact you but received no response whatsoever.

In addition to this, we need to set some time for the parents to meet you and talk about their children’s progress. Kindly, tell us the time on which you are available so we can set up the meeting. You may contact me for any further information.

Admin Staff

Junior Branch

27th December 2018

Letter to Teacher for Not Attending Parents Meeting

 Respected Sir,

I hope you are well. As you are aware we had a parent’s teacher meeting last weekend and notice slips were sent out to all teachers. However, when I came to check if the arrangements were completed and to check the attendance of all the teachers, you were nowhere to be seen. It is advised to all teachers to let me know beforehand if you will not be able to attend the meeting but you did not seem to do so. I am concerned about this absence of yours. If such an event occurred in which you were not able to attend the meeting please do let me know through an application so that you can be excused.

I will be waiting for you response.

Best Regards,

Bilal Ali


10th October 2018


Letter Reminding What Was Discussed

Sample format of letter reminding someone what was discussed in the previous meetings , what things did you agree upon, what was the points you took into consideration and what was your actual plan.

Reminding Letter What Was Discussed

The CEO,
XYZ Firm.

Respected Sir,
I just joined your firm a month ago, you might remember me as the one of masters from abroad as I was the only applicant with that distinction. Sir, when we talked about my pay cheque it was clearly decided that you’ll be paying me (XXX$) amount monthly however, when I received my pay cheque yesterday it was way less than what was discussed and decided.

I know you’re very busy with all the projects coming up and I think that because of the work burden you might’ve forgotten what was actually discussed. Kindly take time out of your busy schedule and write to the HR reminding the department about my actual salary so that I can cash it as soon as I can. Your concern will be highly appreciated.

Thanking you,


Letter reminding on what was discussed in Last Counselling Session

 Dear Fatima,

Hope you are doing well. Last Monday, you came to visit our office in Gulberg regarding your university choices and visa processing. I wrote this letter to you as a reminder of what was discussed in the meeting so you do not miss anything.

First, we decided to search for universities which offer maximum scholarship and you were given a list of universities. You are supposed to search your programs in them and highlight the final ones which are most suitable for you. When you are done with this task, email the names to me as soon as soon possible so I can further look into them.

Furthermore, the checklist of visa documents which was given to you is also needed by our visa counselor along with all the documents so he can check them and notify you if anything is left out or needs editing. Try to get both of the tasks done as soon as possible because this whole process is time taking and we would not want to miss the deadlines.

If you have any further queries, feel free to contact me.

Best Regards,

Meena Chahda

25th September 2018

Contact ________

Apology For Not Attending Church Meeting Letter

Format of apology letter to send to church administration when you have not been able to attend the latest meeting which was made mandatory for you to attend.

Apology For Not Attending Church Meeting

Dear pope,

I am writing to you because you called an important meeting yesterday and you told everyone to try and be there as it was important and I missed it. I am really sorry that I missed this and the reason for me missing this was because my wife went into child labor. We had a baby girl quite healthy. So again I do sincerely apologies and I will be attending tomorrow I will come an hour earlier than everyone else so that you can catch me up on what is happening and what that meeting was about. Thank you for understanding.

May God be with you


Apology for Not Attending Church Meeting Letter

This letter is an apology from my side for not attending the church meeting.

I can understand that I should have been there on time but on the respective day I got struck in an urgent piece of work. I tried hard to finish my work on time but I could not do so. I feel sorry for not being there.

Kindly accept my apology

Apology for Not Attending Church Meeting Letter

Dear Sir,

I was not able to attend the church meeting which was held last week on Monday, 24th September 2018. I had to go out of city due to some urgent personal reason and could not inform the in-charge before the meeting. However, I did send my personal assistant who was present at the meeting and I will ask him later to fill me in on all the details so I do not miss anything important.

Kindly pardon me and hopefully this will not happen again.

Best Regards,

Brandon Maxwell


Letter to Parent for Not Attending School Meetings

Letter To Parents, Guardians by Principal Informing Them About Change In Time Of Meeting And Requesting Them To Be Present This Time.

Request Letter To Parents Informing Them About Upcoming Meeting


Mr. John Smith

Respected sir,

We are writing this letter to inform you that we have set another time slot for the meeting with the teacher regarding the performance of your child, keeping in mind your issue for which you were not able to attend the previous meeting. Parents’ teacher meetings are very important in order to keep a check on the student’s performance as well as to main the collaboration between the school and parents.  Kindly mark the given below schedule.

Thursday 9:00, senior wing staff room.



Oxford grammar school

Letter to Parent for Not Attending School Meetings

Dear Mr.

The staff is disappointed to see your negligence towards the education of your child. You have not visited the school for a long time. You were absent in the last Parents-Teachers Meeting. Sir, the meetings are arranged to fill the communication gap between the teachers and parents so that the problems could be discussed on an official platform. Your presence in such meetings is most important for the better education of your child.

I want to discuss some issues regarding your child. I request you to kindly visit the school in this week.

You are also requested to pay heed to the school notices and communicate with the teachers regularly.

Letter to Parent for Not Attending School Meetings

Respected Parent,

This is to inform you that last week on Saturday, 25th September 2018, 2nd Parents Teacher Meeting of the academic year 2018-2019 was held at The City School, Ravi Campus.

The forms very mailed to the house addresses of students in our Student Data and texts were sent to the parent’s number too. However, we did not receive any acknowledgement from you by email or texts. A call was even made from Admin office to ensure that you are aware of the meeting but there was no response. We usually do not persist on parents coming to the Parents Teacher Meeting but many complaints have been received from the subject teachers along with the school‘s staff regarding your child: Ahmed Ali.

I understand that parents are usually busy that they cannot take out time for attending the meeting but I request you to kindly respond to our letter and let us know whenever your schedule is free so that we can set up meeting of the specific teachers and the headmaster with you. They will let you know about the complaints and current academic situation of your son.

I hope to get a positive response from you. You may contact me for further queries or information.

Best Regards,

A level Administration

The City School

Letter to Parent for Not Attending School Meetings

 To parent,

Respected Sir,

I hope you are doing well. It has been brought to my notice that you have not been attending any school meetings since the past year and this issue concerns me deeply. Your child Amna is a delightful child, but the teachers have been noticing for the past month that her grades have been declining and her participation in class has reduced. It is important that parents take an active part within the school community. They should be aware with how well their child is doing in school and keep a check on their behavior. As a working man myself I can understand that life gets very busy and it is hard to manage everything with such limited time but children and their best interests should be our first priority. It is important that we do not neglect them or their needs due to our work. I hope I will see you in the next meeting that is being arranged so that we can discuss Amna’s behavior and her participation in class. If you feel the timings of the meeting do not suit your schedule you may contact the number given below and arrange a meeting accordingly.

Best Regards,

Bilal Ali

10th October 2018

Contact: _______


Donor Meeting Request Letter

I’m working at the Single Parents Support Foundation. I would like to send a request for a face to face meeting to our sponsors and donations with the founder and executives. It’s hard to get sponsors and donations and they always declined our letters and emails so now we want to see them in person to discuss our visions and missions. Please send me a format of such letter.

Requesting a Meeting with a Potential Donor

Dear all sponsors,

I am writing to you because I would like to request that we have a face to face meeting. The founders and executives would like to meet with you in person so that they can discuss our work and that massive help that you all do to contribute. We would also like to discuss our vision of our business and our mission or goals for the future.

We plan to have a banquet in our main hall and use this as the center of the meeting. There will be lunch and drinks and even some entertainment. We are all looking forward to meeting each and every one of you. I hope that you all come.

Kind regards,

Mr. Roger Stuart

Donor Meeting Request Letter                                                                                            

Ms. Julia Emerson

Chief Executive Officer

B & B Group of Companies

New York, USA

Subject: Request to join our donors meeting to be held on October 3, 2018

Honorable Madam,

As you know that Alpha Welfare is helping people of Africa to rehabilitate from their poor health conditions to a normal life and your donations have always been among our highest donation funds received annually. Participation of B & B Group of Companies has always been an honor for our Trust. I would like to request your kind presence at our annual donors meeting at our office.

In this meeting, we will discuss the annual report on our performance and our achievements as you can find enclosed with the invitation letter. Problems faced by our dedicated teams at different levels in Africa will also be discussed. In the end, we would request the suggestions that our donors can give to further improve the scope and performance of the projects.

Your presence is very important to us and has its impacts on the much needy people of Africa.

Alpha Welfare will be looking forward to give you a very warm welcome.

Sincere regards,

Anna Wilson


Alpha Welfare

New York



Email to Cancel Meeting Due To Illness

 Meeting cancellation note. Meeting cancelled due to unavailability. Email to reschedule meeting. Reschedule meeting due to sickness. Sample email to cancel appointment. Meeting is cancelled due to sickness.

Last Minute Meeting Cancellation Email

Dear Miss Abby Clause,

I am writing to you because I am regretful to inform you that I will have to cancel our coffee meeting tomorrow morning due to me being ill. I do wish that I could go because I was quiet looking forward to seeing you and catching up with you. I guess we will have to reschedule for another time when is more convenient.

I have a funny feeling that we will have to wait awhile we both are very busy with our work. Again I must apologize for not being able to meet you and sorry for the inconvenience. I hope to see you soon and please take care.

Kind regards,

Miss Charlie Chaplin

Email to Cancel Meeting Due To Illness

Floor Manager, HR Department
(Enter Company Name Here).

This letter is to inform you that I won’t be able to attend the meeting that was scheduled today as I have fallen ill because of the weather. I am on bed rest right now and will reschedule the meeting whenever I join back. You are hereby advised to inform the other party of this cancellation as well and ensure them that they will be notified of the new schedule as soon as it gets finalized.
Thank you,
CEO (Enter Company Name Here)

Follow up Email After Meeting Client Sample

Business follow up email sample. Thank you email after sales meeting. Thank you email after meeting subject line.

Proposal from Grey Density

Thank you very much for inviting us at your institute for the detailed presentation and tour of the facility. Richard and I, both of us were very moved by the work being done at AHF. We’re also very grateful to Mr. Charlotte for personally taking out time to brief us on each matter.

Reference to our conversation, we can help in creation of production of a fundraising campaign for the institute. We have worked out a list of deliverables and timelines so that expectations are aligned and we deliver work to you according to your requirements.

Following work is agreed between us:

  • TVC and Radio Concepts
  • Production of TVC – Outsourced
  • Design of Key Visual (KV) for the Campaign
  • Adapted Designs of KV for OOH/Print
  • Social Media Posts (Quantity = 20 over the period of 2 months)
  • Pitch for the campaign – Around 20th February (we can agree on precise date later)
  • Concepts to be Aligned and Approved – Before 20th March.
  • Campaign goes live a month earlier to start of May. 20th April

As we talked about it, all of the inhouse work we do for you (as listed above) will be free of charge. Kindly consider it as our humble contribution towards the great work you’re doing. Any expenses incurred for outsourced work will be charged as per actual.

Looking forward to working with you.

Best Regards,

Manager Client Services

Make Daily Meeting Planner for Your Boss

Sample of daily meeting planner for your boss, office, company, employees, customers etc.

Daily Meeting Planner for Boss

Mr. Richard king daily planner

  • 09.00- morning briefing.
  • 09.30- meeting with Mrs. Clover to discuss her right to a lawyer and about her case date in court.
  • 10.30- meeting with company owners to discuss the future for this establishment and what will do with the other branches, if they can expand abroad in Europe.
  • 12.00- go for lunch.
  • 13.00- go to the home of Mr. Rogers and give home the verdict of his case.
  • 14.00- back in the office in time for meeting with Mr. And Mrs. Duck. They are here first time.
  • 16.00- free time for paper work.
  • 17.00- free time for paper work.
  • 17.30- finish work and go home.


Daily Meeting Planner

Mr. Jason Drake daily meeting plan

  • 08:00 show up for work sign in.
  • 08:45 go to morning briefing where you will give your presentation on the new work rules and work system showing everyone how to use it.
  • 09:30 meet up Mr. and Mrs. Royal to discuss the plans for the contract for building their new home layout budget and location. Include a rough price estimate.
  • 11:00 go to early lunch with clients to discuss the final steps for finalizing the contract for the refurbishing the coffee shop.
  • 12:30 have your break and make sure that you sign out
  • 13:30 be back at work and don’t forget to sign back in
  • 14:00 go down to the garage and basement and do inventory. Count all the equipment and make sure that everything is in working order.
  • 16:00 do one to one meetings with all your employees and give them their monthly work reviews and tell them what they can do to improve.
  • 18:00 go home and enjoy your time be back same time tomorrow and make sure to sign out.

Leave Application from Meeting due to Pregnancy

Sample letter or application for leave of absence from meeting as a result of pregnancy. You can customize it according to your requirements.

Leave Application from Meeting due to Pregnancy

The Director,
Admin Department


It is a great honor to shake hands with you through this application. I am an employ in your prestigious organization. I have been in human resource department for the last 02 years. I have pregnancy and have been advised to get admitted in the hospital. I don’t find me in a position to attend my job and activities like meetings.

You are requested to show a sympathetic consideration in this context and bless me a leave of 04 months .I shall be thankful to you with my head and heart.

Yours sincerely,


Leave Application from Meeting due to Pregnancy

The Branch Manager,
Standard Bank of Norway
May 15,

Dear Sir,

Subject: Letter for seeking leave from meeting as a result of pregnancy

Further to my verbal intimation to the reporting officer I am writing this to you about my pregnancy and condition in which I have been strictly advised to take complete rest by the doctor, owing to some complications. In this situation, it is not possible for me attend a forthcoming annual meeting of the bank on 20th of May.

Therefore, you are requested to please exempt me from the aforementioned meeting and grant me leaves on medical grounds with effect from 16th May.

My medical reports and necessary documents are attached herewith.

Thanking you.

Virginia Woolf,
Assistant Manager Operation,
Standard Bank of Norway

Letter for Leave from Meeting because of Pregnancy

The manager, corporate sector, Nestle

Respected sir,

With due respect, I am informing you that I am unable to attend today’s meeting because of my appointment with my gynecologist. I tried my best to be at office but due to my health issue I am not allowed to travel and walk. I hope you understand my concern and grant my leave for today. I shall be really thankful to you for this act of kindness.

Yours sincerely,

Mrs. John Marshal,
Corporate sector, Nestle

Leave Application from Meeting due to Wife’s Pregnancy

The HR Manager,
XYZ Firm.

It is stated that my wife was pregnant since the past 7 months. At first we thought that the baby was healthy but because my wife used to experience fever all time. I had no choice but to rush to the hospital and unfortunately I was told that my unborn child has some complications and must be brought into this world immediately.

As the baby’s mother is in danger I had no choice but to sign her up for an operation right away. The operation is due today thus I request you to kindly cancel my meeting with the head CEO of XYZ Firm right away and reschedule it after a week. Kindly notify the head of operations of my leave as well.

Approved request shall be highly appreciated.

Thanking you,

Request for Providing Meeting Hall

Sample request letter to event manager, hotel manager, administrator for providing meeting room, meeting hall, conference room, hotel room etc. Sample letter to reserve a venue, booking a venue or use of venue in office or out of office.

Request for providing Meeting Hall


The office Administrator,
Fine Glass Industries,
Gujranwala Road,

Subject: Provision of Meeting Hall,

Dear Ms. Sara,

I’m writing this to let you know that we have scheduled a meeting with some renowned contractors on coming Monday, 12th Dec from 02:00PM-04:00PM here in our office.

Could you please confirm the availability of Hall no. 4 to conduct the meeting as the number of participants is expected to be around 30 and this Hall has sufficient seating place.
We will also require the support of projectors so kindly also organize the same by coordinating with the IT team.

Appreciate if you could confirm the above before COB today so that I can send the invitation to all the participants accordingly.

Thanking in anticipation.
Best Regards,

Mohammad Aamir.

Letter of Request for Conference Room

Mr. Alex Thornton

Manager Events Management

ABC Company,



Dear Sir,

I am hoping that you are enjoying good health.

This is with reference to our initial meeting at your office dated 22 January, XXX on Monday in the noon. We discussed therein the timings of the proposed halls, charges to be paid out and your services to be offered. I requested at that time to provide me two (2) days’ time before reaching a final decision.

I may inform you that I had discussed the matter with other stakeholders who conveyed their consent in favor of your hall.

You are hereby requested to provide us with Meeting Hall ‘A’ on 30 March, XXX on Tuesday for our Annual General Meeting from 12 p.m. to 4 p.m.  As per our understanding, the tea arrangement shall be offered by you. We are enclosing the pay order for advance booking purposes.

We are looking forward to receive spectacular services from your good honor.

Thanking you and with profound regards.

Very truly yours,

Alan Taylor

Chief Financial Officer